HomeMy WebLinkAboutResolution 2002-141 N.C.S. 09/09/2002Resolution No. 2002-141 N.C.S.
of the City of Petaluma, California
RESOLUTION REPEALING RESOLUTION 2000-06 N.C.S. IN ITS ENTIRETY AND AUTHORIZING
SIGNING AND ENDORSING CHECKS, ELECTRONIC FUND TRANSFERS, DEPOSITS TO AND
WITHDRAWALS FROM INVESTMENT ACCOUNTS AND AUTHORIZING THE CITY MANAGER TO
CERTIFY THE NAMES OF THE AUTHORIZED PERSON TO THE FINANCIAL INSTITUTION
WHEREAS, the City of Petaluma issues checks, makes payments by electronic fund transfers,
and deposits to and withdrawals from investment accounts,
NOW, THEREFORE BE IT RESOLVED,
That the Finance Director/City Treasurer is authorized to select as a depository of the
funds of this municipal corporation any financial institution.
2. The "designated primary signers" for all City financial transactions are the City
Manager, Assistant City Manager, and the Finance Director/City Treasurer and/or his
designee.
3. The secondary signers for payroll checks are the Accounting Manager, Human
Resources Director, and the City Clerk.
4. The secondary signers for all other checks and withdrawals are the Accounting
Manager and Commercial Services Manager.
5. All checks or drafts withdrawing funds must be signed by two employees, of which
one must be a designated primary signer.
6. Before electronic fund transfers are input into the automated system, they must be
approved by one of the designated primary signers. Before the electronic fund
transfer is released, the Finance Director/Treasurer, Accounting Manager, or
Commercial Services Manager must approve it. The Finance Director/Treasurer may
authorize staff to input and release electronic fund transfers at his/her discretion.
7. Said institutions are authorized to honor and pay any and all checks or drafts of this
municipal corporation signed as provided herein, whether or not payable to the person
or persons signing them.
8. That procedures for electronic fund transfers shall be established by agreement with
said institutions and said institutions are authorized to execute all electronic fund
transfers of this municipal corporation as provided herein, except those payable to the
person or persons performing the transfer.
Resolution No. 2002-141 N.C.S.
9. That requests for a withdrawal from an investment account must be signed by one of
the designated primary signers, after which either the Accounting Manager or the
Commercial Services Manager may make the withdrawal.
10. Checks, drafts and other instruments may be endorsed for deposit to the account of
this municipal corporation by any of the foregoing or by any other employee at the
direction of the Finance Director/Treasurer.
11. That the City Manager shall be authorized to certify the names of the employees who
hold the positions listed in paragraphs two, three, and four to any and all financial
institutions.
12. That the authority hereby conferred shall remain in force until written notice for the
revocation thereof by the City Council of this municipal corporation shall have been
given and that the certification of the City Manager, as to the continuing authority of
this resolution and the employees authorized to sign and their signatures, shall be
binding upon this municipal corporation.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a (Regular) (Adjourned) (Special) meeting o ,
on the ........9th............ day of .......September ............................. 2002 by the
......,
following vote: •••••••••• •y •• ••••••••••••••
Cit Attorney
AYES: Cader-Thompson, Maguire, Moynihan, O'Brien, Mayor Thompson, Torliatt
NOES: None
ABSENT: Vic Mayor Hea
ATTEST: .......... ......... .:..... ....................................................... ..... .. ........ ..............................................................
City~Clerk Mayor
Council File ...................................
Res. No......2002.-141......_.._N.C.S.