HomeMy WebLinkAboutResolutions 9687 N.C.S. 02/22/1983;, - ~
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~~ l~esolution No. g~ g 7 l~T. C. S.
~ of the City of Petaluma, California
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EMPLOY THE FIRM OF WA'RREN, M.CVEIGH &
GRIFFEN AS RI5K MANAG'EMENT CONSULTANT
FOR BROK~RAG'E SERVICES
BE IT RESOLVED that the City 1Vlanager is hereby authorized to
proceed with a modified controlled bid process for the fiscal year 1983-84
insurance coverage and to accept the proposal of Warren, IVIcVeigh & Griffen
as outlined in the proposal attached hereto as "Exhibit A" ; and,
BE IT FURTHER RESOLVED that the fee and expense for the scope of
work outlined in said proposal shall not exceed the sum of $5, 500.
Under.the power and authority conferred upon this Council by the. Charter of said Qity.
I heieby certify the foregoing Resolution was, introduced and adopEed by the ~Ap ove '~
Council of the City of Petaluma at a(Regular) (Adjourned) ~p~.~ meeting ~ fo
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on the .--•----~2z7:~1-=:.. day of ........~'~hxuar_.y --•-~-- ----------- ~is$.3_:, by the ;
following vote;' ~ ~ ... _.:: -------•
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AYES: BALSHAW/LATTAGLIA/HARBERSON/VICE ~ MAYOR ~-~~,RY/ `, °_°
NOES: C ANAGH , °~
ABSENT: OiVD/MA ATTEI f,~ ~ ~ 7
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ATTEST; ... . . .. ....••-•- -...._.
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City Clerk ~ Mayor
Council Fi . ..
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Form cA 2 7/61 . Res. xo .................................
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Warren, McVeigh &. Gritfin
~ Risk tvlanagement Consultants
. February I5, 1983
City of Petaluma
Post and English Street.s.
Peta luma, Ca I i forn ia 94952
Attention: Mr. Michael J. Acorne
Program Administrator
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PROPOS7aL FOR BROKER SELECTION SERVICES
In accordance wifh your request, we submit our proposal for assistance in
conducting a broker selecfion.
Scope
The purpose of this assignment is to assisf the City with review of its brokerage
arrangements. The review wilJ be conducted by solicitation and analysis of
conceptuaf proposals f.rom broker.s. A broker wiJl be seiected after analysis of
conceptual proposals.
An explanation of the broker se.lection pcocess is given in our report submitted in
January J 983.
Plan of. Action
We: anticipate the fol'lowing aetivities will be performed to accompfish the broker
selection:
I. . Draff the Request for Proposal (RFP) lefiter.
' ~ 2. Outline di1 exhibits that the City should prepare and attach fo ~fhe RFP
letter:
E X H I B I T "A'' to ~Resolution No. 9687...NCS
. 1700 Montgomery Sireet, San Franc~sco, Califomia 94111 •(4t5) 433-697A ~
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Ci:ty of Petal~ma
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February 15, 1983
3. Assernbie a lisf of brokerage firms to whom the RFP should be sent.
4. Scneen~ the proposals and advise the City on seiection of no more than
four firms to be interviewed.
5. Conduct broker interviews with Cit.y staff, to select a broker to service
the City's insurance needs.
6. Assist the Ci:ty to negotiate a contract and fee arrangement with the
selected broker:
Consultant Staff
Generai risk managernent and insurance consuLting will be Performed by Erin A.
Oberiy, CPCU; ARM', Senior Vice President, and by Robert L. Wilk'inson, CPCU,
ARP~1, Sen ior Consu Itant.
AII work will be reviewed by our interna) quality control commit.tee, including
C. C. (Bud) Griffin, CFCU, Chief Executive Officer of Warren, McVeigh & Griffin,
Inc. ~
Cost
Consulting fees will be tibilled as time is ex:pended at houriy billing rates ranging
from $50 to $175. In addition, out-of-pocket expenses such as for travel, long
distance telephone and`photocopies will be billed at our cost. Clerical time will be
bi Iled at prevai ling rates. .
Current billing rates for the consultantsproposed for fhis assignment are:
Erin Oberly $125
Bob Wilkinson $I 10
Bud Griffin $165
Invoice`s wil'I be submittecl month'ly, with payment due ten days from date of
sta#emen#. If paymen.t ~is:. not received within one month of statement date, the
unpaid balance may.be subject to a service charge.
For the scope and acfi.`v-ities outlined, fees and expenses wi`IJ not exceed $5,500.
However, if Warren, McUeigh & Griffin, Inc. staff :is to complete the exhibits to be
at:tachecl :to fhe RFP letter, we estimate an additional expenditure of $I,000.
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City of Petaluma - 3- February I S, I 983
We appreciate the opportunity to continue being of service to the City of
Petaluma. ~
WARREN, McVEIGH & GRIFFIN, INC.
By ~ ~~Q~~-
Erin A. Oberly, CPCU RM
Senior Vice Presiclent
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By
C. C. Grif in, CP Y
Chief Executive Officer
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. , Warren, McVeigh & Grttiln