HomeMy WebLinkAboutAgenda Bill 5A 06/07/2010`~ ~' L ~~t
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DATE: June 7, 2010
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: John C. Brown,~City Manager
SUBJECT: Resolution Recommending Appointment to the Mayors' &Councilmembers'
Association to Fill the Vacancy on the Local. Agency Formation Commission for
the Alternate Position, and Approving Recommended Changes in the .
Association's'By-Laws
REC®lVIN1ENDATI®N:
It is recommended that the City Council adopt the attached resolution recommending
appointment to the Mayors' &Councilmembers' Association, giving the Mayor authority to vote
on any late nominations, and approving recommended changes in the Association's By-Laws.
BACKER®iJND:
Appointment
The Mayors' &Councilmembers' Association, which includes all the Sonoma County cities, fills
vacancies on various local or regional Boards or Commissions when the terms of office expire.
Letters of interest are circulated to all cities by those elected officials wishing to serve, followed
by the cities voting on their recommendations at an upcoming Board meeting of the Association.
The following appointment will be voted on at the June 10, 2010 meeting of the Association:
)Local Agency )Formation Commission (LAFCO) -One-position, Alternate, to fill the
vacancy created when Commissioner Stafford was appointed as a regular member of the
Commission. The appointee will complete the remainder of Commissioner Stafford's term as
an alternate member, which expires May 2011. Two letters of interest have been received:
Mark Landman (Cotati)
Steve Allen (Windsor)
By-Laws
A subcommittee of the Board of Directors was formed to respond to member suggestions for
changes to the By-Laws regarding how business items are placed on Association agendas. The
City of Santa Rosa's legal department provided legal review of the proposed changes. One of
the proposed changes, regarding how to agendize items of emergency or urgency, in their
opinion, is already covered by the Brown Act and therefore cannot be changed in the By-Laws.
Agenda Review:
Dept. Director City Attorney FinanceDirector~~ City Manag 1
At the April 8, 2010 meeting of the Association, the. Board of Directors voted to approve these
procedural changes to the Association's By-Laws, and requested that all member cities review
the changes prior to the Association's June 10, 2010 meeting where they will be discussed and
voted on. The proposed changes are shown in the excerpt below.
Excerpt
~y-Laws
1Vlayo`rs' ~ Councilmembers' Association
of Sonoma County
Board of Directors:
The Board of Directors of the Association shall be have the powers to:
a. Review policy items and develop the agenda for the Association.
i. In connection-with the development of the agenda for the Association, any
member of the Board of Directors may, during a regular Membership meeting or
a Board of Directors meeting, request to place an item on the next Regular
Membership meeting agenda. The Board of Directors will determine by majority
vote of a quorum of the Board whether to place the item on the agenda for the
next Regular Membership Meeting
FINANCIAI.IIVIFACTS: n/a
ATTACHMENTS
1. Resolution
2. Letter from Chair, City of Sebastopol
3. Letters of Interest
4. Correspondence from Santa Rosa Legal Department
2
ATTACHMENT 1
RESOLUTION RECOMMENDING APPOINTMENT TO THE MAYORS' &
COUNCILMEMBERS' ASSOCIATION TO FILL THE VACANCY ON THE LOCAL
AGENCY FORMATION COMMISSION FOR THE ALTERNATE POSITION, AND
APPROVING RECOMMENDED CHANGES IN THE ASSOCIATION'S BY-LAWS
WHEREAS, a vacancy was created on the Board of Directors for the Local Agency
Formation Commission's Alternate position when Commissioner Stafford was appointed as a
regular member of the Commission; and
WHEREAS, the appointment will be considered by the Mayors' &Councilmembers'
Association at their General Membership meeting on June 10, 2010, and
WHEREAS, letters of interest have been received and considered by the Petaluma City
Council; and
WHEREAS, the Council has reviewed the recommended changes to the Association's
By-Laws, regarding how business items are placed on Association agendas.
N®W, THERE>F®RE, BE IT RESOLVED that the Petaluma City Council does hereby
recommend to the Mayors' &Councilmembers' Association the appointment of to
the Alternate Position on LAFCO and authorizes Mayor Torliatt to vote on late nominations
received at the Mayors' &Councilmembers' meeting on June 10, 2010; and
BE IT FURT>FIER RES®LVEI) that the Petaluma City Council authorizes Mayor
Torliatt to vote on the proposed changes to the Association's By-Laws per the Council's
recommendation.
ATTACHMENT 2
CITY OF ST.I3ASTOPOL
City;J`Iall
7120 $irdega Avenue
Post.Office Box :1276
Sebasnopol, GA y5473-1776
707-£42&11.58- Phone
' 707-£423-1133 - Fax-
. E[>Aait: mgowlev~sonic.net
Web Site: wivw.cisebaswpoLca.us
CITY M,1?v:YG>;R
,task Griltiir
CITY CL.F.RK/1'KOGRAM Mf1i14\GF,R
;ya,y G~„ri~y
May 4; 2010
Sonoma County Mayors' and,Gouncilmembers' Association
Dear Mayors and Councilmembers:
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SEBA~T8P171.
loc~1 tlAVOa, .",Inbnk'Visioa,:..
MAYOR
$ardr Glarie Gurney
CITY C'OL1iyCIL
Guy tiVilson, Vine Mayor
Iruda Kcitev
Lvry.Rotsinsou
IGiiblceii Shatter
The Board of Directors forthe Sonoma'County.Mayors' and Gouncilmembers' Association will hold its next
regular meeting of 2010 on June 1Q,2010, at b:00pm at Sonoma State Unite"rsity, Rohnert Pazk, CA.
Date: Thwsday, June iQ2010; SonomaState University; Rohnert ]?azk, CA
Time: 6:00 p.m. - Reception, Sonoma, State University, Rohnert Park, CA
6:00 p m. -City`Selection Committee:Nleeting; Sonon:ra State University; Rohnert Park, CA
Immediately following the City Selection Comrruttee Meeting -Convene Board Meeting, Sonoma
State
University, Rohnert Park, CA
Immediately :following the Board `Meeting - Convene DiruTer/Ceiieral Nlem6ership Meeting -
Sonoma State University, Rohnert Park, CA
One of the msjor business items for this meeting will be.to consider appointmentio the"followingBoard and
Commission, LAFCO. The City SelectiomComiiiittee will meet in special session onJuae 10, 2010 at 6:00 p.m.
The purpose of the meeting is to appoinf:an,Alternate Member to the Locai _Ageucy Formation Commission to
fill a vacancycreated when'Commissioner Staffordwas appointed as a Regular Member of the Commission. The
.appointee will complete the.remainder of Commissioner Stafford's terimas an Alternate member, which expires
May 20 T L
Because_time is:of the. essence„please ask-yow Councilmembers to submit theirletters of interest to the Mayors.in
the Sonoma County Mayors' and Councilmembers' Association and Mary Gouley, City ClerkfProgram Managez,
Cityof Sebastopol by May 10; 2010. Once received, City Clerk Gourley will submit the letters of interest received
to all cities for their review. This should provide enough time to allow review at each of yow own Council
meetings prior to thedune 10, 20x0 Board meeting.
Lrealizeahirrequestdoesn't allow much time, but in:order to fillahe vacancy as•quickly as possible,.we need to
move forward with yow lettersof interest as soon as possible.
4
Thank you for your expeditious assistance.
Sincerely,
ah Glade Gv ey
Mayor
Cf Sonoma County Board ofSupervisors
League of California Cities Representative
City Clerks
Clerk of the BoazB
ATTACHMENT 3
City of Cot~fi
Sonoma Gotanty, California
May 4, 2010
Mary Bowman, Clerk, City Selection Committee
Mayors and Councihnembers,
Re: City Member -Alternate on the Local Agency Formation Commission (LAFCO)
I am writing to ask for'your support for appointment o khe position of City Member -
Alternate on the Local Agency Forrnation Commission (LAFCO):
I currently serve as councittnember in the City of Cotati, and act as CotaG`s representative
on the Water-Advisory'Committee, the Russian:River Watershed Association, and as
alternate representative to the Association of Bay Area Governments (ABAG), the
Sonoma County Transportation Authority (SCTA), and the Subregional Wastewater
PolicyAdvisory Committee. As.a retired Fire Captain with 30 years of experience, I
understand the importance of land use boundaries and service areas and the impact they
can have on agencies providing service to these areas,
The challenge of plam~ing and maintaining appropriate spheres of influence, to guide
future growth for our commuriities while,protecting-:our agricultural and'open space
lands, is an important one that I;would.'appreciate'being involved"in. I would enjoy the
opportiuiity to serve as your alternate rei~resentative and ask for your vote.
Mai-k Landman
20i West Slerre Avenue, CUtati, CA 9493 1-421 7 reLCFFtonc 707.792.4600 FAX 707.795.706?
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Sonoma County Mayors' and Counc2lmernbers' Associapon
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N4ndzdr. CA 95792.0100 ~ Sebasto ,_ l CA 45472
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RE: LAFCO Appointment
~~
WWW.tOwil°rwillft5°r:C°m. ~ '
~~' Mayors and ~ouncilmembers:
Mayor. i
Sam Salmon '
i I an ~skmgfor your support to fill the Alternateposition on LAFGO I have
Vice Mayor worked hardlas one of the City-appointed Commissioners for the;past four
years.
~
Sleve Allen
i ,
As`a civil engineer, I taave over thirty.-two years of experience working with Deal
couneiimemb«s: agencies anil~have tivorked extensively with theissues and needsinvolved v,2ih
!kb°ra F'°~$` 1 -.
..annexations. As a member of the agency, I hatire usedmycxpeitise to wank
with
Rubin G°blc'
rhe~a s~noJa~
,.. .
-
thc,rest of the Commissioners to make logical and well thought out decisions.
rowa:Manager : _ ~ I would like to offer my experience
and would''a
preciate
the o
portunity to serve
J: t~fattbew Mullah
• ,
p
"
p
again. I tharik you fo your "consideration:
~ Sincerely,
cC~\„"
SteVe'Allen
1. Vice Mayor
cc: Town Gouncil_
M, Multan
):101 -7°wn Co~cillCorraspond<na & Miscant'o~201011.:AFCO AI>'f~A'ppt May2010:doc
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ATTAC~IMENT 4
Fowler, Caroline
From: Gorin, Susan
Sent: Wednesday; April 14, 2010 12:56 PM
To: Fowier, Caroline
Subject: Fwd: M&C:By Law Language FYI Item.for Jurie 10 2010 General Membership
Hi Caroline -the attached .language needs to be added to the mayors and councilmembers bylaws.
Can you review the languagen and suggest where this belongs -perhaps "board meetings"
Good morning:
At the April 8th Mayors and Councilmembers Board of Dtrectors Meeting, the Board approved the following proposed language for
the by taws
Mayor Barbose moved and Mayor Setighor-Coleman seconded the motion to approve the following bylaw changes as
listed below:
- Via its mayor, any member city can make a request to place an item omthe: agenda forthe General Ivlembership
meeting.
~~ - The Board of Directors [9 Mayors or~their designafedrepresentative(s)] will' determine, by a vote of the simple
'~ ,l?' majority of those present, which itemswil] be placed on the agenda of the General Membership meeting for
~'1 action.
- If it is determined that an'item is to be:referred to the General Membership for discussien.and action, then it will
be placed on the General Membership agenda for the nextregularlyscheduled meeting:
~' - If an item is:deemed.an emergency or of urgency with a 2/3 affiirriative vote of those present; the Board of
~~ Directors can immediately place it on the agenda of the General Membership. To be deemed an emergency or of
b'1 uigency, an item musthave arisen in between meetings, must be introduced in a tirriely manner, and must require
~(!"y action befoi-eahe next regularly scheduled General`Ivlembership meeting
f""~ direct the subcommittee to insert the new language into the bylaws in,the appropriate section and have this item be
turned to the General IVlembership;aY the nextmeeting for their review and. action.
A change to the.bylaws may be,amended by a majority vote ofthe regular members, but only after such amendment has
been proposed at a regular membership meeting and laid over until the next or later regular membership meeting for final
action. Mayor Gurney announced the proposed changes to the general membership at their meeting of April 8th:
The Genera] Membership will be considering this item at the Tune 10th Mayors and Councilmembers Meeting.
Mayor Gorin volunteered the City'of Santa Rosa legal department to review fhe latguage:
Once I receive, further information from the legal review, I will send out for your Council's review..
Mayor Gorin: ~Jould it be possible to have this legal review back to the by.May3rd-so that Councils -would have time to
agendizethis item for one of their,regular Council meetings before the 7une:1 Oth M&C GBneral Membership.meeting?
Thank you
Mary
t
By-Laws
Mayors' & Councilmembers' Association
ofi Sonoma Cotanty
Membership:
The Mayors' and Cdundilmembers' Association of Sonoma County shall
be comprised of the following members: (rev. tu2~as}
1. Regular Members: All Mayors and Councilmembers of the
incorporated cities:'in the county of Sonoma.
2. Associate Members:
a. Chief administrative.off(cer of .each of the incorporated cities in
the County dfi5onoma.
b. Supervisors in'the County of Sonoma.
Only ,regular members of the Association shall .have voting powers.
Voting powers for the regular merribe~ship°meetings shall .consist of one
vote, one city -- this vbte cast by the Mayor or.hislher designee.
Board of Directors:
The Board of Directdrs of the Association shall be comprised of the
Mayors of the member' cities and the officers of the Associafion. 'The
officers of the Assodiatipn shallshave no vote unless they are Mayors.
In the event a Mayor is unable to .attend a meeting of the Board of
Directors, he/she shall designate..another member; -`who must be a
regular member of the Association, to serve as the representative, by
letter delivered to the Secretary of the Association at the time of such.
meeting; cities rmaylnsteadllp oof a tet_ter: being: provided prior to each
de a letter to the Chaii• City at 'thee
;beginning of each term'designating; the.approved.alfernates for their city.
8y such a letter, a Mayor may designate `another cpuncilperson to serve
as his/her representatroe on all occasions when the Mayor is absent, or
dnly for a particular meeting or meetings The representative shall.ehjoy
~ ttie same voting privilege during ,the Board of Directors' meeting as
would'the-Mayor helshe represents. 7n the absence of uch a letter, no
,~ ~ one shall be entitled td actas the representative ofa Mayor. (Rev. B/s~o~l
'S- hav ~
~ The Bdard of Directors of the Association shall fa~~ie powers to:
a. Review policy items and develop;4he agenda°for the' Association.
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