HomeMy WebLinkAboutAgenda Bill 5B 06/07/2010~A'U~
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18:58
DATE:
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FROM:
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June 7, 2010
Honorable .Mayor and Members of the City Council through City Manager
Claire Cooper, City Clerk
SUBJECT: Discu"scion and Ado.ptiori of Resolutions Setting the November 2, 2010 City of
Petaluma Municipal .Election:
® Resolution Calling and Giving Notice of a Regular Municipal Election to Be
Held Tuesday, November 2, 20`10 for Election of One Mayor, Three Council
Members, and .Three School-Board Members
® Resolution Requesting the Sonoma County Board of Supervisors to
Consolidate a Regular Municipal. Election on Tuesday, November 2, 2010
with the Statewide General Election.
® Resolution Establishing Regulations Pursuant to~the Charter of the City of
Petaluma and the California Elections Code -for the .2010 General Municipal
Election. (Candidate Ballot Statements, Including Charges Therefore)
I~COMMENDA'I'IONz
It is recommended. that the City Council adopt the attached resolutions regarding the November
2, 2010 election.
BACKGROUND:
The Petaluma City Charter requires the City Council 'to call for the November 2, 2010 election
and publish.a notice of election pursuant to the California State. Eleetioris Code.
The .City of'Petaluma contracts with Sonoma County to consolidate municipal elections. After
each electron,, the' Gi'ty receives ,an,nuoce from. the County :for its portion of the election costs.
Thi does .not "include the.;cost of candidate statements for Mayor and Council Member
candidates. 'Those; costs `are .covered by the candidates themselves.
California State Elections Code 13307(c) .states:
The local agency"inay estimate the total cost of printing; handling, translating
andmaiing,,the candidate's statements filed pursuant to-this section, including
Agenda Review:
Dept. Director l.il:.~ City Attorney Finance Director City Manager
costs incurred as a result of complying with the federal Voting Rights Act of 1965,
as amended. The local agency may require each candidate f ling a statement to
pay in advance. to the local agency his or her estimated pro rata.share as a
condition of having his or her statement included in the voter's pamphlet.
In the event-the estimated payment is required, the receipt for the payment shall
include a written. notice that the estimate is just an approximation of the actual _
cost that varies from one election to another election and may be significantly
more or less than the estimate; depending on the actual number of candidates
filing statements. Accordingly, the local agency is not bound by the estimate and
may, on a pro rata .basis, bill the- candidate for additional actual expense or
refund any excess paid depending on the final actual cost.
In the event of underpayment; the local agency may require the candidate to pay
the balance of the cost incurred. In the event of overpayment; the local agency
which or the elections official who collected the estimated cost shall prorate the
excess amount among the candidates and refund the excess amount paid.
Candidates may choose to have their statements pririted m English only, or in both English and
Spanish. For the 2010 election, candidate statements in English only will. cost an estimated $342;
the cost to print statements in both English'and. Spanish is estimated to be $783.
To date the City ..Council has acted by resolution to place two ballot measures on the November
ballot: the. initiative measure. to reduce wastewater rates and the measure to extend the Urban
Growth Boundary expiration date to 2025. The Registrar of Voters .has estimated that each of
these will. add between $7,841.:00 and $'15,681.00 to the City's election costs.
FINANCIAL IMPACTS:
'Total Cost of Proposal or Project: $62,72.5.00 - $94,086.00
'Total Amount 13udgeted: $80,000.00
Name of Account: City Clerk/Elections/Other Operating Services
Account: Num~6er: 11.00..11321.54310
Amount >Budgeted: $50,000.00
Name of Account: Wastewater/Admnistration/Other Operating Services
Account Number: 6600.661.00.54310
Amount )Budgeted: $30,000.00
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AT'I'AC>FI~1yI>EN'TS
1. Resolution Calling and. Giving Notice of~a Regular Municipal Election to Be Held Tuesday,
November 2, 2010 for Election of One Mayor, Three Council Members, and Three School-
Board Members
2. Resolution Requesting the Sonoma County Board. of Supervisors to Consolidate a Regular
Municipal Election gn Tuesday,. November 2, 2010 with. the Statewide :General Election
3. Resolution Establishing Regulations Pursuant to. the Charter of the City of Petaluma and the
California Elections Code for the 201.0 General Municipal Election (Candidate Ballot.
Statements, Including Charges Therefore)
1430139.1
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TTACHMENT 1
Resolution N.o.. 2010-XXX N:C.S.
of the City ofPetaluma, California
RESOLUTION CAY_,LING AND GIVING NOTICE OF A.REGULAR.
1VLUNICI~PAL 1ELECTION'TO BE DELI) TLTESDA~', NOVEMBER 2, 2010
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FOR ELECTION OF ONE 1VIAYOR, 'I'I~REE' CO-UNCIL MEMBERS .AND
THREE SCHOOL-BOARD 1VIElVIBERS
WHEREAS, under the provisions of Article III of the Charter of the City of Petaluma
and the laws of the State of California, a.Regular Municipal Election shall be .held on Tuesday,
November 2, 2010; and,
WHEREAS, there shall be placed on the November 2; 2010 ballot the regular election of
one mayor and three council members to serve four-year.terms expiring December 31, 2014; and
three school-board members to serve.four-year terms expiring December 31, 20.14.
N®W, TI~EREFORE, BE IT RESOLVED, ORDERED, ANI) DECLARED AS
FOLLOWS:
Pursuant to the requirements~of the State of California and the Petaluma City Charter, there is
called and ordered to be held. in the City of Petaluma, California, on Tuesday, November 2,
2010, a Regular Municipal Election for the purpose of electing. one .mayor and three council
members to serve four=year terms expiring December 31, 201.4.; and three school-board members
to serve four-year terms expiring December 31, 2014.
1. The ballots to be used at~the election shall be in .the form and content. as required by law; and,
2. The-City Clerk is aufiho"rued, instructed, and directed to procure and furnish any and all
official ballots, notices, printed matter and all supplies, equipment; and paraphernaliathat
may be necessary in order to properly and lawfully conduct the election; and,
3. The polls for the election shall be open at seven o'clock a:m. of the day of the election and
shall remain open continuously from that .time until eight o'clock p.m. of the same day, when
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the polls shall be .closed, except as provided in Section 14401 of the Elections Code of the
State of California; and,..
4. In all particulars not recited in this resolution,: the election shall be held and conducted in
accordance with the provisions of the Elections Code of the State of California for holding
municipal elections; and,
5. The notice ofthe time and place of holding the election is hereby given and the City Clerk is
authorized, instructed, and directed to give further or additional notice of the election in time,
form, and manner and required by law.
Under the power and authority conferred upon this Council by the. Charter of"said City.
REFERENCE: 1 hereby certify-the foregoirig':'Resolution was introduced and adopted by the Approved as to ,
Council of,the<City o£ Petaluma at a Regular meeting on the 7th day of June',~2010, form:
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
ATTEST:
City Clerk
Mayor
ity Attorney
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ATTACHMENT 2
Resolution No. 2010=XXX N.C.S.
of the City of Petaluma, California
RESOLUTION .REQUESTING TIDE SONOIVIA COUNTY BOARD
OF S>IIPERVISOIS TO CONSOLIDATE A REGULAR 1VIUNICIPAL
ELECTION ON TiJESDAI', NOVEIVISER 2, 2010
WITII THE S`TATEWIDE~ GENERAL, ELECTION
WIIEREAS, the City Council of the City of Petaluma has called a Regular Municipal
Election to be held on November 2,.2010, for the purpose of electing-one .mayor, three council
members, and three school-board' members; and;
WHEREAS, it is desirable that the Regular Municipal Election be consolidated with the
Statewide General Election to be held on the .same date and that within the City the precincts,
polling. places and election officers of the elections be the same, and that the Election
Department of the County of'Sonoma :canvass the returns of'the Regular Municipal Election, and
that the election be held in all respects as if there were only one election:
NOW, TI~IEREFORE, BE~IT RESOLVED, ORDERED, AND DECLARED AS
FOLLOWS:
1. Pursuant to the Petaluma.City Charter and requirements of Election Code Section
10403, the Board of Supervisors of the.. County of Sonoma. is hereby requested to
consent and agree to the consolidation of a Regular Municipal Election with the
Statewide General Election on Tuesday, November 2; 2010, for the purpose of
electing: one mayor and'three council members. to.serve four-year Germs expiring
December 31, 2014; and three school-board members to serve four-year terms
expiring'December: 31, 20.14.
2. The Songrna County Election Department-is authorized to canvass the returns of the
Regular Municipal Election. The election shall be held. in all respects as if there were
only one election, .and only one form of ballot. shall be used.
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3: The Board of Supervisors is requested. to i sue instructions to the Sonoma, County
Election Department to take any and all steps necessary for the holding of the
consolidated election.
4. The City of:Petaluma recognizes that additional costs may be incurred by the County
by reason of this consolidation and'agrees to reimburse the County for such costs,
pursuant to that certain. written Agreement for Election Services between the City of
Petaluma and the County.
5. The Sonoma County Election Department is requested to determine the cost of
processing Absentee Ballots for this election and is further requested to report said
cost to the City Clerk of the City of Petaluma at the earliest possible time following
the election.
6. The billing for ali costs of the City and School Board elections shall be submitted to
the City Clerk of the City of Petaluma. All costs shall be divided pursuant to
Education Code 5227.
~. The City Clerk shall file a certified copy of this, resolution with the Board of
Supervisors and with the Sonoma County. Election Department.
Under: the power:and authority conferred upon this Council by the Charter of said City.
REFERENCE: 1 hereby certify'the foegoi.ng Resolution was introduced and adopted by the Approved as to
Council of the City;of Petaluma at a Regular meeting on the 7`h day of June, 2010, form:
by the following`votes
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk Mayor
City Attorney
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'ATTACHMENT 3
Resolution NO. 2010-XXX N.C.S.
of the City o.f Petaluma, California
RESOLUTION ESTABLISI~ING REGULATIONS PURSUANT TO
TIIE CIIARTER OF TI-IE CITY- OF PETALUIVIA AND
TIIE CALIFORNIA. ELECTIONS CODE FOR TIIE
20.10 GENERAL 1VIUNICII',AL ELECTION
(Candidate Ballot Statements, Including Charges Therefor) .
WIIEREAS, Article III, Section 4. of the Charter of the City of Petaluma authorizes the
City Council to provide for the method of conducting general municipal elections, including
regulations with respect to the candidate ballot statements; additional materials to be included
within the voter's pamphlet; charges .for the candidate ballot statements and such additional
materials; permissible number of words in candidate ballot statement and other matters relating
to the foregoing; and
WHEREAS, such regulations must be established prior to the opening of the nomination
period for the 2010 General IVlunicipal Election to provide adequate notice to potential
candidates; and
WIIEREAS, the City Council has received the recommendations of the City Clerk
regarding the provisions for conducting general municipal elections and has fully considered all
matters pertaining thereto.
NOW, TIIEREFORE, BE IT.RESOLVED AS FOLLOWS;
1.. That the .limitation on the number of words for a candidate's ballot statement shall
be 200 words.
2. That the candidates shall, at the time of filing nominating papers and candidate
statements,, pay a deposit toward therpro rata share of the costs of printing, handling,
translating and rnaling~ tle ~canddates' statements. This deposit shall equal ~the~ estimated amount
provided by the County,Regstrar of Voters for the 2010 election of $342 for statements
published in English only, and $783 .for statements published in both English. and Spanish. The
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candidates shall be billed for any additional costs or=reimbursed for any :amounts paid in excess
within 30 days of the actual accounting of said costs by the County Registrar of Voters.
3. That no additional materials shall be authorized for submission to the City Clerk
or shall be submitted by candidates to be mailed in addition to the Sample Ballot and Voter's
Pamphlet.
4. That in all other respects the provisions of the California Elections Code shall
govern.
Under the' power and "authority conferred upon this: Council. by the~Charter of said. City.
REFERENCE: I hereby certify the. foreggng Resolution was introduced and adopted by the Approved as to .
Council of'the-City of Petaluma at a,Regular meeting on the 7`h day of June, 2010, form:
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
ATTEST:
City Clerk
City Attorney
Mayor
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