HomeMy WebLinkAboutStaff Report 6.A 9/8/2014DATE: September 8, 2014
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Direct
SUBJECT: Resolution Authorizing the Allocation of FY 2014-15 Supplemental Law
Enforcement Service Funds (SLESF) for the Computer Aided Dispatch/Records
Management System (CAD/RMS)
RECOMMENDATION
It is recommended that the City Council conduct the required public hearing and adopt the
attached Resolution Authorizing the Allocation of FY 2014-15 Supplemental Law Enforcement
Service Funds (SLESF) for the Computer Aided Dispatch/Records Management System
(CAD/RMS).
BACKGROUND
Sonoma County, the distributing agency for the State of California Citizen's Option for Public
Safety Program Funds, requires an annual public hearing and approval from the recipient
agency's governing bodies for spending plans for the SLESF funds allocated to the recipient.
For 2014-2015, as in prior years, the allocation of approximately $100,000 will be used to help
fund the CAD/RMS project.
DISCUSSION
Since the inception of the CAD/RMS project, SLESF funds have been used to supplement the
General Fund in supporting this project. The alternative is to not adopt this resolution and to
authorize another use of the SLESF funds. Staff recommends that the City Council conduct the
public hearing and adopt the resolution as presented.
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The City participates in the County -wide CAD/RMS joint powers authority (JPA) together with
nine other agencies. Total operating costs for the JPA for FY2014-2015 are approximately $2.8
million. $280,949 of that amount represents the City of Petaluma's share. The estimated
$100,000 in SLESF funds will be used to offset the City's obligation and the remaining costs of
Agenda Review:
City Attorney Finance Directo Manager
approximately $180,949 are supported by the General Fund and included in the Police
Department's annual budget.
ATTACHMENTS
1. Resolution Authorizing the Allocation of the FY 2014-2015 Supplemental Law
Enforcement Service Funds
2. SLESF Annual Report for FY 2013-2014
M
ATTACHMENT
RESOLUTION AUTHORIZING THE ALLOCATION OF FY 2014-2015 SUPPLEMENTAL LAW
ENFORCEMENT SERVICE FUNDS (SLESF) FOR THE COMPUTER AIDED
DISPATCH/RECORDS MANAGEMENT SYSTEM (CAD/RMS)
WHEREAS, the State of California has extended legislation providing for Supplemental Law
Enforcement Service Funds (SLESF) for the Citizen's Option for Public Safety (COPS) Program; and
WHEREAS, the funds are to be used to supplement front line municipal police services; and
WHEREAS, the Police Chief is required to snake a recommendation for the allocation of the
funds; and
WHEREAS, the Police Chief recommends that SLESF funds for FY2014-2015 be used to help
fund the Computer Aided Dispatch/Records Management System (CAD/RMS); and
WHEREAS, a public hearing was held on September 8, 2014 regarding the use of SLESF funds
for FY2014-2015.
NOW, THEREFORE BE IT RESOLVED that the City Council hereby authorizes the allocation
of FY 2014-2015 Supplemental Law Enforcement Service Funds in the estimated amount of $100,000 for
expenditures related to the CAD/RMS project.
ATTACHMENT
Annual Report of Supplemental Law Enforcement Funding
Recap of City Revenues/Expenditures
Fiscal Year Ended June 30, 2014
Positions
Swom Officers
0.00
0.00 1(
Budget
Categories
FY 12-13
FY 13-14
FY 14-15
Beginning Fund Balance
12,547
40,366
0.001
462 1
Prior Year Adjustment
0
0
Support Staff
0 1
Prior Year Encumbrance Reversals
01
0
0 1
Restated Beginning Fund Balance
12,547 I
40,366
462 I
REVENUES:
State Funding (COPS)
139,893115,115
100,000 1
Interest Revenue
27
81
50 1
Other Revenue (Explanation Required)
0
0
0 1
Total Revenue _
139,920
115,196
100,050
,EXPENDITURES:
Salaries and Benefits
0
0 1
0 1
Services and Supplies
112,000
155.000 I
100.000
Equipment
0
0
0
Administrative Overhead (0.5%Maximum)
100
1001
1001
Total Expenditures
112,100
155.100 1
100,100 1
Reverted Monies
I 0 1
0
0 1
ENCUMBRANCES:
;Services and Supplies
0
0
0 I
Equipment
0
0
01
Total Encumbrances, Current Year
0
0
0 1
Net Change in Fund Balance _
1 27,820 I
(39.904) 1
(50)
Ending Fund Balance
40,366
462 I 1
412 1
STATISTICAL DATA:
Positions
Swom Officers
0.00
0.00 1(
0.00
ConectionalOfficers
0.00
0.001
0.001
,Prosecutors
0.00
0.00 I
0.001
Investigators _
0.00
0.00I_I
0.001
Support Staff
0.00
0.001 1
0.001
TotalPositions0.00
0.001
0.001
Positions SUDDorted By COPS:
Total positions funded by the 1 0.00 I 0.00 0.00
availability of COPS revenue, including
positions partially financed with other
matching funds.