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Home My WebLink AboutResolution 9515 N.C.S. 08/02/1982.. _ r .., ~f~s~l~.,~flol~ N~. 9515 N. C. ~J, of the City of Petaluma, California AUG °2 1582 A RESOLUTION AUTNORIZING THE MAYOR OR CITY MANAGER TO EPJTER INTO AND EXE'CUTE AND AGREE- MENT WITH WARREN, McVEIGH AND•G,RIFFIN, INC. TO DEVELOP A RISK ASSESSMENT STUDY OF THE CITY OF PETALUMA.'S IfVSURANCE POLI°CIES BE IT RESOLVED that the Mayor or City Manager is hereby authorized to enter into and execute an agreement with Warren,.P~lcVeigh & Griffin, Inc., to develop a Risk Flssessment Study of the City of Petaluma's insurance poTicies, at a cost not to exceed $10,000. Under the power and.authority conferred upon this Council by the Charter of said City. ~' I hereby certify tl~e foregoing;Resolution was introduced and adopted by the Ap ' oved 's Fn _.-~.- Council of the City of Petaluma at a(Regular) (~~~'e~~j~~'r7~1 ;meeting ~ {~ fo~ on the ...: 2nd......._._. day of ..._....August..,.. . 8:2 ~ • - •--...•-•-•••-•••••••.., 19..... , by the " . following yote• r .= - -... - AYES: Balshaw, Bat"taglia, Bond, Cavanagh, Harberson, P~rry, Mayor Matt.ei NOES: NO] ABSENT: ATTEST: _._ Form cA 2 7LS1 1 ; %` ,;'' --... ~ ._ _ ..~~~--•-• -••--•••` ••• ..... .......... . .. ..,-• -•••-•- -. . ... ..--- .....•-•- -.... ~ vz-vv COUIICIl 1''11E .................................... . ~ `~",~~~' x~. No... g:~ 1.5_.......-•-- ~ .. , h AGREEflAENT FOR CONSU 'LTANT SERVICES This agreement is made and enfiered into on this 20th day of July, 1982 by Warren, McVeigh & Griffin; Inc., hereinafter referred to as the "Consultants" and the City of Petaluma, hereinafter referred to a_s th_e ".CFient." The parties agcee as fol'lows: I. The terrn of fhis Agreernenf shail ne from August L, 1982 through December I , I 982. , 2. The Consultants shall perform the projec# describecl in the pro- posal of July 20, 1982, which is incorporated herein by reference. 3. The Cl:ient shall: a. - Make ava'slab4e to the Consultanfis all material necessary for performance of the work. b. Pay the Consult.dnts d sum not t:o exceed $ I 0,000, upon submission of acceptable invoices to the Client. Fees wi11 be billed as time is expended. and wil I range from '$SO to $'175 per hour. Expenses for travel, telephone toll charges and report production wiil. be billed a# acfua) out-of-pocket cost. 4. This Agreement, or any of .its ri'ghts, obligat:ions, terms or conditions, may not be dssigned by either party without the w.ritten consent of the other party. S. The Consultants shail r.ender all services provided herein as an independent contractor, not as an employee of the Glient. CONSULTANTS CLIENT 1Narcen, McVeigh & Griffin, Inc. City of Pet.aluma ~~ ~ BY . ~~~- d~ .U~.~ ey~--~ ~ "~ ~Gt ~~~ ~ T i t:l e.,~~ %~-~.~ ll-c:~~ ~~~s~r T i tl e ~-c~ ~ rs~v~ s~-~~_. . ~J r,: <<~•_ .. , " , City of Petaluma Post and English Streefis Petaluma; California 94952 / ( ~ ~ ~ ~ ~; l ' ; , Warren, ft9cVeigh & Griffin Risk Management Consultants July 20, 1982 Attention: Mr. Michaei J. Aeorne Program Administrator ENGAGEMENT ~LETTER In accordance with our discussion of July 8, 1982, this Ietter outlines the scope and terms of risk management consulting services to 'tie provided to the City of Petaluma. P~ . The purpose of this projecf is to: I. Determine whefher the existing insurance~ programs provide adequate protection for fhe City's loss exposures. 2. Identify methods for xeducing insurance and insurance-related costs. This study will encomPass property, liability, workers' compensation, health and long term disability coverages. UJ.e understand that emphasis is to be placed on the • ,proper.ty, liability and workers' compensation port.ions of this study, as those areas offer the greatest Potenfial for cost reduction and for uninsured loss exposures. Sc°L The scope of this project will inc(ude: I. Thorough review and analysis of act'ivities which create risks of accidental loss. Each major loss exposure will be identifiecf and its • potential impact, both direct and indirect, will be measured. 2. Detailed analysis of property, Iiability and workers' compensation insurance coverages to determine the degree of protection provided. 1700 Montgomery Street, San Francisco, Calitomia 94111 •(415) 433-69Z4 , -~ - City of Petaluma - 2- July 20, I982 3, Analysis of the City's capacity to assume losses without insurance. 4. Analysis of the financing afternatives available to the City compatible with its ability to assume loss. Financing alternatives will include commerical insuranae, indiviclual self-insurance, ahd if appropriate, brief invesfigation of joint funding of risks with other public entities. 5. Analysis of cost-saving alternatives available #or the City's employee benefits program. Plan of Action The activities contempfated to complete this project include: 1. lnterviews with City personnel to deternine: a. Activities, programs and goals, both cucrent and future. b. TyPes and extent of loss exposures. c. Fiscal aspects of loss assumption. 2. Physical inspections of major facilities and-ac;tivities. 3. Review of budgets, financial statements and other fiscal data. 4. Review of loss his#ory for fhe past three years. 5. Detailed analysis of all properfy, liability and workers' compensation insurance policies. 6. Brief review of the scope and overall cost of benefits provided through health maintenance organizations, health coverage placed jointly with the County dnd individually purchased employee benefits insurance, such as the long-term disability coverage. 7. Preparation of `a wriften report giving management a cohcise summary of atl major conc{usions, with alf necessary supporfing data to document our findings. The report will also contain clear instructions for implementation of every recommendation made. Materials to be Supplied by the City The following information should be made available as soon as conveniently possible: I. Loss history, by type of coverage, for the past three years. 2. Schedule of property values, by location, catagorized as buildings, contents and other property. - ..;~ ~ Warren, McVelgh & Grtfiln City of Petaluma -3- 3. Copy of the. City's current budget. July 20, 1982 . 4. Employee census, divided according to participation in HMO's and in the health insurance plan. 5. Benefit plan summary. 6. Complete copies of all current insurance policies. !n addition, as this project. progresses, requests may be made for additional information that may be ava'ilat~le in your files or those ofyour '-nsurance broker. Cost Fees wi,ll be assessed as. t~ime is expended on this projecfi at rates ranging from $50 to $175 per hour. In addition, out-of-pocket expenses such as those incurred for report Production, word processing, telephone toll charges and travel will be billed at cost. We guarantee that fees and expenses for the project outlined abo~;e will not exceed $10,000. Timi If we`receive project authorization within ten days of tne date of this letter, we can begin work wi.thin ten working clays of au#horization: We ant.icipate completion of the project and submission of our written report with"in' ninety days of project commencement. ~ ~- ~ -~ ~r # ~ We appreciate tne opportunity to work with the City of Petaluma. WARREN, McVEIGH & GRIFFIN, INC. BY ~=~--:. Gl a'~' "~ Erin A. Oberly,; CPCU~ARM ; Senior Vice President ' { ' ~ . . BY ~ f r , C.. C: Grif';fin P ; , President • • - ~ -=-C~ ~ Warren, McVelgh & Grifiin.