HomeMy WebLinkAboutStaff Report 3.A 9/15/2014(i)
DATE:
TO:
FROM:
Agenda Item #3.A
September 15, 2014
Honorable Mayor and Members of the City Council through City Manager
Dan St. John, F.ASCE — Director, Public Works & Utilities
Larry Zimmer, P.E., — Capital Projects Division Manager
SUBJECT: Resolution Accepting the California Energy Commission Electric Vehicle
Infrastructure Grant as Part of the Bay Area Charge Ahead Project and
Authorizing the City Manager to Execute All Related Agreements
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Accepting the California
Energy Commission Electric Vehicle Infrastructure Grant as Part of the Bay Area Charge Ahead
Project and Authorizing the City Manager to Execute all Related Agreements.
The California Energy Commission (CEC) has recently granted nearly $6M statewide to fund
electric vehicle charging infrastructure to support the growth of electric vehicles (EV's) as a
conventional method of transportation and to accelerate the general acceptance of plug-in electric
vehicles over a wide range of California's population and socio-economic classes. The California
EV Alliance (CEVA) created a consortium called the Bay Area Charge Ahead Project
(BAYCAP) to assist non -profits and local government with this grant application and
coordinated deployment. The consortium includes charger manufacturer ChargePoint, facilities
management and installation company ABM, the Bay Area Climate Collaborative (BACC), and
ten municipalities, and was successfully awarded $474,052 for the installation of EV charging
infrastructure in the San Francisco Bay Area. The BAYCAP program is being structured as a
turnkey program with CEVA as the lead administrator, ChargePoint as the equipment supplier,
and ABM as the installer. To further simplify the program, grant funds will be managed centrally
from the BACC to the supplier and installer.
Since mid -2013, the City of Petaluma has had two ChargePoint chargers in the Keller Street
Garage and a Blink charger installed at the Petaluma Visitor's Center. Both chargers were
provided at minimal cost through an America Recovery and Reinvestment Act -funded
Department of Energy grant.
Agenda Review:
City Attorney Finance Director
City Manager I s
Petaluma's current car charging fee as established by Council in January 2014 is $1.00 per hour
with a $2.00 minimum and the fees were collected from drivers beginning in May 2014. Fees
collected in Petaluma are processed by the service provider, Charge Point, and remitted to the
City minus a 10% administrative fee. The City received $216.99, $272.60, and $327.48 for May,
June, and July respectively. The revenue is being set aside in a separate account for future
related uses.
DISCUSSION
The CEC grant requires that the chargers are installed at a combination of public access locations
defined as destination charging, corridor charging and workplace charging. Destination charging
is considered "medium -to -long" distances from home where people are encouraged to visit and
the vehicle would be parked for more than one hour such as at airports, city centers, transit areas,
recreation areas, beaches, amusement parks, and other such sites. Corridor charging is considered
"long" distances from home because they give electric vehicle drivers the assurance that they can
re -charge when driving long distances along a freeway or highway. Workplace charging may
provide an alternative to residential charging for consumers that may not have residential
charging available.
The grant proposal required that all applicants commit to a minimum of 5 chargers for
installation at public locations with likely high utilization and adequate site conditions for
electrical capacity, shelter, lighting and accessibility. Staff is currently investigating City owned
locations with the grant requirements in mind while considering ease of installation and
proximity to adequate existing electrical service. With an installation allowance cap of $4,500
per charger, to make up the difference, difficult sites that cost more will require the City to
provide funding or staff assistance. The total allocation per charger is $12,500 which includes the
equipment and management as well as the installation costs. The City will also need to provide
signage related to the charging station. The annual subscription fee or $230 per station is covered
by the grant for the first year.
Staff has investigated likely locations and determined that the Luchessi Community Center will
meet all of the grant guidelines as well as provide the City's first public charging location on the
east side of Highway 101. Two of the five chargers are proposed at that site. The other locations
investigated were Prince Park, Keller Street Garage, City Hall, and the Library. The next activity
with the grantor is to visit these locations and to determine the best locations of the chargers.
Accepting this grant will require the City Manager to sign an Approval to Proceed and to execute
the Master Services Subscription Agreement (MSSA) with Charge Point.
The proposed action meets Council Goal: "Plan for the future - Healthy Development,
Sustainability, and Economic Development".
FINANCIAL IMPACTS
The grant funding for each charging station is $12,500 which includes the cost of the charger
($7,000), installation ($4,500) and project management ($1,000), for a grant total of $62,500 for
all five charging stations. The City will be responsible for staff time to coordinate the
installations, building permit fees and signage, and any installation costs above the grant
allocation. Staff estimates these costs to be approximately $7,500 of already budgeted staff time
and sign materials. The collected fees will help off -set the additional electrical costs for the five
new stations.
ATTACHMENTS
1. Resolution
2. Bay Area Charge Ahead Project — Approval to Proceed
3. California Energy Commission Legal Notice
RESOLUTION ACCEPTING THE CALIFORNIA ENERGY COMMISSION
ELECTRIC VEHICLE INFRASTRUCTURE GRANT AS PART OF THE BAY AREA
CHARGE AHEAD PROJECT AND AUTHORIZING THE CITY MANAGER TO
EXECUTE ALL RELATED AGREEMENTS
WHEREAS, encouraging the use of electric and plug-in hybrid vehicles through
installation of charging stations is consistent with the City goals to reduce greenhouse gas
emissions; and
WHEREAS, the California Energy Commission awarded funds for the Bay Area Charge
Ahead Project (BayCAP), a partnership project with the Bay Area Climate Collaborative,
California EV Alliance, ABM and ChargePoint, to install EV charging stations in the Bay Area;
and
WHEREAS, the City is participating in the BayCAP project for the deployment of five
charging stations that will increase EV readiness; and
WHEREAS, the hardware and installation is covered by the grant with funds flowing
directly to ABM for the hardware and installation services; and
WHEREAS, the fees set for existing electric vehicle charging stations to recoup the cost
of service, maintenance and electricity consumed by electric vehicle charging will be set for
these new charging stations.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
1. Accepts the California Energy Commission grant awarded to the Bay Area Charge Ahead
Project.
2. Authorizes the City Manager to execute the ABM "approval to proceed" agreement for
the installation of the charging stations and the ChargePoint Master Services Subscription
Agreement for operation of the charging stations upon receipt and due diligence review.
3. Continues the $1.00 per hour with a $2.00 minimum fee for all electric vehicle charging
stations owned by the City of Petaluma with the intent for the electric vehicle program to
be cost neutral to the City's General Fund.
Exhibit A
kJ
ABW CEVA / C4ii form q EV A
Bay Area Charge Ahead Project 2 - Approval to Proceed
Installation of Level EI/Supply Equipment (EVSE)
Date i August _ ,2014
Site Host Entity City of
Address of Site Host Entity
Primary Contact Name & Title
Primary Contact Phone
Primary Contact Email
Authorizing Official Name & Title j
Authorizing Official Phone
Authorizing Official E-mail
I. Project Summary
The Bay Area Charge Ahead Project 2 (BayCAP2) is a multi -jurisdictional project led by the California EV
Alliance (CEVA) to procure and install Level 2 Electric Vehicle Supply Equipment (EVSE) — a.k.a., EV
chargers — in specified locations throughout the greater Bay Area. The project is funded by the California
Energy Commission (CEC) via the PON -13-606 solicitation award approved on May 14, 2014. Upon
completion, the Bay Area Charge Ahead 2 project will install a total of 38 dual port Level 2 chargers, for a
total of 74 Level 2 charge ports, including _ charging stations (with a total of _ charge ports)
located in the City of
II. Purpose of this Approval to Proceed
This document provides the approval for ABM to ship and install the CEC-funded Level 2 charging
stations at the approved addresses identified by the Site Host; and identifies for each of the relevant
parties (the California EV Alliance, the Site Host, ABM, and ChargePoint) the roles, responsibilities,
terms, and conditions for installation, maintenance, and operation of the charging stations.
III. Partner Roles
1. The California EV Alliance (CEVA) — a California nonprofit corporation, is the awardee of California
Energy Commission grant support. CEVA will provide overall project management services,
including contract oversight, fiscal administration, and reporting to the CEC. CEVA has contracted
with ABM for charging installation services, and with the Bay Area Climate Collaborative for
project management support.
Bay Area Charge Ahead Project 2 - Approval to Proceed I July 30, 2014 1 page 1
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2. Site Hosts: Site hosts for the EV charging stations in the BayCAP2 project include the cities of
Benicia, Berkeley, Fremont, Hayward, St. Helena, Yountville, Petaluma, San Leandro, the Napa
County Transportation and Planning Authority, and Barker Pacific (a commercial property owner
located in the Hamilton Landing area of Novato.)
3. ABM, a national leader in EV infrastructure and energy management services, will provide
installation, commissioning, and maintenance services for the project charging stations, and will
provide a portion of the required matching funds.
4. ChargePoint—a leading charging equipment manufacturer—will provide Level 2 networked
chargers and network operating services, including payment processing, cloud -based charge
station information services, and software upgrades.
5. The Site Host Entity will:
A. Complete required CEOA documentation specified by the California Energy Commission
(CEC).
B. Provide access to charge station locations in their jurisdiction designated in the PON -13-606
application (or a suitable alternative in the event that the original site is deemed infeasible to
install.)
C. Provide all necessary permits for the project
D. Collaboratively identify the most appropriate location for the chargers within the
designated site, taking into account convenience for both the EV driver and other users of the
facility, visibility, accessibility, and installation cost. (Please note that site cost guidelines are
highlighted below in the Siting Requirements and Scope of Work sections.) In the event that a
location preferred by the Site Host cannot be installed by ABM within the project budget, a
new site will be selected which is responsive to the Siting Guidelines indicated below. The
California EV Alliance will assist the parties in coming to consensus on final siting as needed.
E. Provide charging station signage (per the requirements defined below) and striping (where
needed to clearly designate the space for EV use). A minimum of one sign per EVSE-equipped
parking space is required by the California Energy Commission and CEVA, which shall indicate
that the space is "reserved for EV charging." The relevant signage must comply with the
Manual on Uniform Traffic Control Devices (MUTCD) and California Vehicle Codes (CVC),
ensuring that signs are high enough, easily visible, and provide clear and accurate information
on parking and charging policies.
F. Provide adequate electrical capacity and any other items deemed necessary to complete the
EVSE installation that are otherwise excluded from the standard ABM installation services as
specified in the Siting Requirements and Scope of Work sections of this Agreement. Any such
items or services, if needed, will be further specified in this agreement (following the joint site
inspection by ABM and the Site Host). Additional items (if any) to be provided for by the Site
Host shall be summarized in Exhibit C. Items (if any) that are contracted for with ABM for an
additional fee are summarized in the form of a work order in Exhibit B, subject to the terms
listed in Exhibit B.
G. Oversee installation with ABM, and assign an administrative contact authorized to set up the
ChargePoint online station management account before the stations are activated.
H. Contract with ChargePoint to provide charge station network operating services during the
2014-2016 project performance period — as defined in the attached Master Software Services
Agreement ("MSSA") and in fulfillment of CEC local match requirements affirmed in the Site
Host Letter of Participation included as part of the CEC PON -13-606 grant submittal. The
ChargePoint MSSA needs to be "accepted" online as part of the EV station activation process
Bay Area Charge Ahead Project 2 - Approval to Proceed I July 30, 2014 1 page 2
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BayCAP2
after payment is made. As a reference, a copy of the ChargePoint MSSA is attached as Exhibit
E of this document.
I. Maintain public accessibility for all chargers on a 24/7 basis.
J. Maintain stations in good operating condition during the 2014-2016 project operating
period.
K. Provide adequate insurance per CEC requirements.
L. Operate the chargers in compliance with a Site Host Pricing Policy that meets grant
requirements defined in the California EV Alliance response to PON -13-606 and summarized
herein.
IV. Siting Requirements
ABM will install Level 2 ChargePoint charging stations at the designated sites identified through
collaboration between the Site Host and ABM. In the event that these sites are deemed by ABM to
be cost -prohibitive, or pose other obstacles to effective installation, maintenance, or operation, a
new site will be identified that meets the selection criteria identified by the CEC and by the
California EV Alliance (CEVA), and which is mutually satisfactory to the Site Host, CEC, CEVA, and
ABM. Alternatively, the Site Host may choose to perform or contract additional services as outlined
below in Section V/Additional Services:
• Location: Select a high -demand, high -visibility location that conforms to CEC criteria for safety,
ease of access/ingress, shelter, lighting, and ADA access.
• Electricity: Select a location where AC Level 2 (240V/40A) electrical supply is or can be made
available with relative ease and minimal cost. (Note that the average cost of installation is
projected at a market value of approximately $4500 per site, which will limit panel upgrades and
conduit runs.) More cost details are available in the ABM Scope of Work (Section V below).
• Equipment Protection: EV chargers should be placed where they can be best protected from
physical damage by such measures as curbs, wheel stops, setbacks, bumper guards, and
concrete -filled steel bollards, while simultaneously taking into consideration ease of access to
the charger, mobility of users, and foot traffic in the area.
Public Safety: Chargers should be located in areas with proper ventilation and away from
potential hazards including traffic, explosive materials, flammable vapors, liquids and gases,
combustible dust or fibers, materials that ignite spontaneously on contact with air, flood -prone
areas, and areas that might be prone to vandalism.
• Duration of Use: AC Level 2 charger sites should focus on locations where PEV owners will be
parked for significant, though shorter, periods of time (e.g., one to six hours).
• Shelter: When possible, choose locations with nearby shelter to protect users from weather
when connecting their vehicle to the charger. (However, chargers are designed to be safely
operated in exposed locations in the rain, with no danger of electrical shock.)
• Accessibility: To the extent feasible, EV charger locations within a site will be accessible in
accordance with the draft Governor's Office of Planning & Research guidelines on ADA access.
• Security: Locations should be selected that are secure for users at all times of day and night and
relatively secure from vandalism (e.g., in well -lighted, well -traveled areas.)
• Cell Coverage: Chargers require cell phone signals for networked operation and repeaters may
be installed to provide signals if the site does not have coverage.
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If no qualifying site is identified within the Site Host jurisdiction that satisfies the requirements of all
parties, then the California EV Alliance, with the concurrence of the California Energy Commission,
may propose a new site in another jurisdiction.
V. ABM Scope of Work
Under contract with the California EV Alliance, ABM will provide the following installation and related
services at designated Site Host locations:
Turn -key EVSE installation project management
• Delivery, installation and activation of ChargePoint stations
• Site analysis, station placement recommendation (in collaboration with Site Hosts), engineering,
and installation management
Quarterly maintenance (see description herein)
ChargePoint warranty support
Provide proper insurance and liability coverage information to Site Hosts as per standard
contractor requirements.
ABM installation services funded by the BayCAP2 program will be provided within the parameters
outlined below for each Site Host. All chargers in the program are ChargePoint dual -port Level 2 stations
(see illustration below). Station configuration and installation profile options are listed below:
Wall -Mount vs. Pedestal -Mount Configurations: ChargePoint CT4023 Wall -Mount OR CT4021
Bollard -Mount units will be provided as appropriate to siting circumstances. Please note that
the "bollard -mount' units are also interchangeably referred to as "pedestal mount." These units
are NOT to be confused with protective bollards, which are separate devices such as a metal or
concrete pole or blocking device, which may be installed separately to prevent damage to the
charging station.
"Gateway" vs. "Drone" Charging Station Models: Each ChargePoint CT 4000 series model is
available as either: a) a "Gateway" unit, which includes the internal cellular communications
equipment to connect to the public network; or, b) as a "Drone" unit that wirelessly
communicates to the Gateway when installed within appropriate proximity and line -of -site
locations. Multiple Drone units are typically added near one Gateway unit to form a multi -
station charging group or array. Note that slight variations in the maximum length of conduit
indicated in the scenarios below (Options 1-3) may be accommodated in limited situations at
the sole discretion of ABM and CEVA. Standard installation options include:
• Installation Profile Option #1: Surface Mount Installation
Install Pedestal ("Bollard") or Wail -Mounted dual charging station on existing concrete
with anchors. Two (2) 40 Amp Standard Circuit Breakers will be provided and installed in
existing electrical panel with available space and amperage. Two (2) 60 Amp Disconnects
will serve as local disconnecting means. A maximum of eighty (80) feet of Y4" Electrical
Metallic Tubing (EMT) surface mount conduit and wire will be provided and installed.
° Installation Profile Option #2: Underground installation
Install Pedestal ("Ballard") dual charging station on new concrete base. One (1) new
concrete base will be constructed per charger. Two (2) 40 amp standard circuit breakers will
be provided and installed in existing electrical panel with available space and amperage.
Two (2) 60 Amp Disconnects will serve as local power disconnecting means. A maximum of
forty-five (45) feet of underground trenching in planter and %" PVC underground conduit
and wire will be provided and installed from existing electrical panel to new concrete base.
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BayCAP2
• Installation Profile Option #3: Partial Surface and Underground Installation
Install Pedestal ("Bollard") dual charging station on new concrete base. One (1) new
concrete base will be constructed. Two (2) 40 amp standard circuit breakers will be provided
and installed in existing electrical panel with available space and amperage. Two (2) 60 Amp
Disconnects will serve as local disconnecting means. A maximum of forty (40) feet of'W
EMT surface mount conduit and wire will be provided and installed onto the existing
structure with straps in surface mounted configuration -- and a maximum of up to twenty-
five (25) feet of underground
trenching will be provided in
planter and W PVC
underground conduit and wire
will be installed from
structure to new concrete
base of EVSE.
ChargePoint 4000 Series
- Charging Stations
a Additional ABM or Site Host Provided Services
a) The Site Host may also opt to self -perform additional scope beyond Installation Profile
Option #1, #2, or #3. This additional scope, if needed, is referenced as Exhibit C of this
document.
b) If upon the site survey conducted by ABM, it is determined that there is additional
required work beyond the scope detailed in Installation Profile Options #1, #2, or #3
above, ABM will provide an additional estimate for costs to complete the EVSE
installation. These proposals, if desired, will be added as Exhibit B to this Agreement,
while Site Host approval is included as Exhibit A of this document.
c) In the event that the Site Host's site does not have sufficient electrical infrastructure to
support the addition of EV charging infrastructure, ABM may offer options or potential
solutions that would help reduce or balance current electrical loads within a facility.
Some options are designed to free up electrical capacity while others are designed to
minimize peak load spikes and their resulting demand fees. Any such solutions will be
implemented only upon Site Host approval.
d) In the case of additional services by either party, ABM will cooperate with the Site Host
to coordinate satisfactory completion of the installation of the EVSE pursuant to the
requirements of the project.
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ABM Exclusions and Qualifications
Unless specifically noted otherwise:
a) Electrical design work to accommodate non-standard configurations is excluded and will
be charged as additional as required, with agreement of Site Host.
b) Electrical permit, plan check fees, and utility charges are excluded and must be paid by
Site Host where required.
c) Pricing is based on existing electrical system having adequate physical space and
amperage available.
d) Excludes any underground work such as excavating, concrete or asphalt cutting and
patching.
e) Excludes cellular signal booster for equipment without adequate cellular connection.
f) Excludes concrete coring of walls, floor, ceiling of building or parking structures
g) Excludes x-ray or radar detection of concealed obstacles within a concrete slab in either
a post tension slab or rebar supported slab.
h) Excludes protective barriers i.e. post barriers (bollards) or wheel stops.
i) Excludes pull boxes or intermediate junction boxes for primary electrical feeds to EV
chargers or any low voltage or signal wiring.
j) Excludes landscape repair or restoration.
k) Excludes any cosmetic enhancements such as paint or parking lot striping.
1) Excludes any parking lot, access ramp or access path re -configuration or leveling that
may be required to create ADA accessible spaces.
VI. ABM Warranty, Installation Services, and Limitations
Warranty: ABM labor and construction material are under warranty for one year after
installation; all new work is done to local NEC code requirements. ABM is not responsible for the
condition or capacity of the existing electrical systems. ABM is not responsible for any
vandalism that occurs during or after the installation of materials. The cost of City permits and
electrical engineering and engineered drawings (if applicable) are not included as part of the
CEC-funded installation, although regular construction drawings are included. The CEC prohibits
use of its funds for permitting. Local site hosts must cover permit costs.
Signal Boosting Equipment: At times, signal boosting antennae may be required for the wireless
features of ChargePoint EV charging stations to function properly. Due to the nature of wireless
signals, possible interference, line of sight obstructions, etc., one or more antennae could be
needed. During the original site visit, ABM will make efforts to determine the need for signal
boosting equipment, and will provide such equipment to the extent feasible within the overall
project cost framework. However, it is possible that supplementary signal boosting equipment
may be needed in the future. If the need should arise, or if the cost exceeds what is feasible
within the CEC grant cost parameters, a proposal can be provided for signal boosting
equipment.
ADA and Accessibility Requirements: All ADA requirements determined by municipal or state
agencies are the responsibility of the Site Host. ABM is responsible for the installation of the
electrical system(s) necessary to the specific scope outlined for the EV chargers specified. It does
not include surface modifications, striping removal, re -striping, etc. that may be necessary to
comply with ADA or Accessibility Requirements. Also, any material changes to the electrical
scope caused by ADA or Accessibility requirements are considered as additional to ABM services
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provided through CEC funding. The guidelines to be followed are the draft "Plug -In Electric
Vehicles: Universal Charging Access Guidelines and Best Practices" published by the State of
California, Governor's Office of Planning and Research, at:
htto://onr.ca.2ov/docs/PEV Access Guidelines.odf. In the event that the state issues new
guidelines prior to installation, the new guidelines will be used to define ADA requirements.
Wheel Stops and Bollards: Reasonable measures will be taken to install stations in a safe
location set back to avoid contact from vehicles. As noted above, protective bollards and wheel
stops are not included in the standard ABM work scope. If additional protection is desired or
required by the City, bollards or wheel stops can be procured and installed with the city's own
resources or a proposal can be provided by ABM.
VII. ABM Terms and Conditions
A. INDEMNIFICATION. ABM will defend, indemnify and save harmless the Site Host, its officers,
agents and employees from any and all claims, demands, damages, costs, expenses (including
attorney's fees), judgments or liabilities arising out of this Agreement or occasioned by the
performance or attempted performance of the provisions hereof; including, but not limited to, any
act or omission to act on ABM's part, or that of ABM's agents or employees or other independent
contractors directly responsible to ABM, but only to the extent same are caused by the negligence,
misconduct, or fault of ABM, ABM's agents or employees or other independent contractors
directly responsible to ABM. ABM shall notify both the Site Host's Designee and Purchasing
immediately in the event of any accident or injury arising out of or in connection with this
Contract.
B. Contractor Access to Site: The Site Host shall permit ABM ("Contractor"), free and timely access
to areas and equipment, and allow Contractor to start and stop the equipment as necessary to
perform required services. All planned work under this Agreement will be performed during
Contractor's normal working hours.
C. Workmanship & Warranty: Contractor warrants that the workmanship hereunder shall be free
from defects for one year from date of installation. If any replacement part or item of
equipment proves defective, Contractor will extend to Customer the benefits of any warranty
Contractor has received from the manufacturer. Removal and reinstallation of any equipment or
materials repaired or replaced not under a manufacturer's warranty will be at Customer's
expense and at the rates then in effect.
D. Alteration to Scope of Work: Any alteration to, or deviation from, the scope of work in this
Agreement involving extra work, cost of material or labor will become an extra charge (fixed-
price amount or on a time -and -material basis at Contractor's rates then in effect) over the sum
stated in this Agreement.
E. Liability for Delay: Contractor shall not be liable for any delay, loss, damage, or detention
caused by unavailability of machinery, equipment or materials, delay of carriers, strikes,
including those by Contractor's employees, lockouts, civil or military authority, priority
regulations, insurrection or riot, action of the elements, forces of nature, or by any cause
beyond its control.
F. OSHA Provisions: Site Host shall make available to Contractor's personnel all pertinent Material
Safety Data Sheets (MSDS) pursuant to OSHA's Hazard Communication Standard Regulations.
G. Toxic and Hazardous Substances: Site Host's obligation under this proposal; and any
subsequent contract does not include the identification, abatement or removal of asbestos or
any other toxic or hazardous substances, hazardous wastes or hazardous materials. In the event
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such substances, wastes, or materials are encountered, Contractor's sole obligation will be to
notify the Site Host of their existence. Contractor shall have the right thereafter to suspend its
work until such substances, wastes, or materials and the resultant hazards are removed. The
time for completion of the work shall be extended to the extent caused by the suspension and
the contract price equitably adjusted.
H. Damage Limitation: UNDER NO CIRCUMSTANCES, WHETHER ARISING IN CONTRACT, TORT
(INCLUDING NEGLIGENCE), EQUITY OR OTHERWISE, WILL CONTRACTOR BE RESPONSIBLE FOR
LOSS OF USE, LOSS OF PROFIT, INCREASED OPERATING OR MAINTENANCE EXPENSES, CLAIMS
OF SITE HOST'S TENANTS OR CLIENTS, OR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL
DAMAGES.
VIII. ABM Preventive Maintenance Program and Funding
The California Energy Commission requires that applications for funding under PON -13-606 "must
include a maintenance plan for continued reliable operation and unforeseen breakdowns of the electric
vehicle supply equipment." (Application Guidelines, p. 9) To fulfill this requirement, the California EV
Alliance has negotiated a maintenance plan with ABM to cover Site Host charging stations for a two-year
period following their installation. (Note that the formal term of the CEC project is anticipated to be
from the date of execution of the CEC contract with the California EV Alliance through June 30, 2016.) To
cover Year 1 of the project period, ABM will donate (as local match) the entire value of the maintenance
plan based on its Manufacturers' Suggested Retail Price (MSRP), which is $200 per charge port for the
year. In Year 2, ABM will discount the Plan by 50%, providing $100 per charge port as match, while CEC
funds will provide the balance of $100 per port to ensure continuity of maintenance across all charging
stations in the Project. The following chart outlines the funding commitments of ABM and the CEC:
BayCAP2 Maintenance Plan: Discount Pricing in Program Years 1- 2
Program Year Annual MSRP
Maintenance Plan
(per Charge Port for
quarterly inspection)
Year 1 $200
Year 2 $200
ABM Maintenance Scope of Work
ABM Local Match Site Host CEC Funding % Discount to
(50%discountfor Contribution Site Host
BayCAP Quarterly
Plan)
$200 $0 $0 100%
$100 $0 $100 100°%
• Software Monitoring: ABM will monitor on a daily basis the ChargePoint network software to
detect failure modes and promptly address the problem, either through software adjustments
or dispatch of a technician to the site, if authorized by the site host.
• Software Upgrades: ABM will work with ChargePoint to ensure rapid and seamless deployment
of software upgrades.
• Monitoring and re -programming of pricing: ABM will assist Site Hosts in monitoring (and re-
programming as necessary) their pricing approach to EV parking and charging services.
• Monitor and report key EVSE data: ABM will monitor and report key EVSE utilization data,
including charge session frequency, length, energy utilization, and payment history.
• Quarterly On-site Maintenance Scope of Work: An ABM technician will visit Site Host locations
in person on a quarterly basis to undertake the following maintenance activities:
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o Maintain equipment finishes: ABM will clean the display, head and pedestal/base unit
with ABM Green Care cleanser and microfiber cloth; inspect and clean cord and J-1772
receptacle, apply cable protective Green Care coating, and clean aluminum and plastic
parts with microfiber cloths and Green Care cleansers. (Note that ABM Green Care
products are LEED certified for green maintenance processes.)
o Activate "ChargePoint" session and perform visual inspection of electrical components
and initiate the charging station self -test processes. Minor repairs and recalibration can
often be done on site while technician is performing service to eliminate return trips
and minimize down time of the equipment.
ChargePoint warranty repair work: Charging station warranty related repair work will be
processed through ChargePoint if such repairs are the responsibility of the manufacturer.
Non -Warranty work— option of pre -authorized work: All non -warranty work such as vandalism
repair or damage to EVSE equipment shall be estimated prior to repairs. At the option of the Site
Host, this work could be immediately addressed under a "Not To Exceed" threshold of $750.00
(or other amount) pre -approved by the site host. If authorized, ABM will perform work on a time
and materials basis. Any agreement for pre -authorized repairs (if so desired) will be executed by
ABM and the Site Host independently of this Authorization to Proceed.
IX. Network Services Fees
The ChargePoint network services fee is $230 per year per port, and covers software upgrades, station
programming, cellular connections, and 24/7 driver support. THE TWO-YEAR NETWORK SERVICES FEE
MUST BE PAID IN FULL PRIOR TO THE COMMISSIONING OF CHARGING STATIONS. ABM will invoice the
Site Host on behalf of ChargePoint, and shall provide proof of Site Host payment within 30 days to the
California EV Alliance in fulfillment of CEC project reporting requirements.
X. ChargePoint One Year Warranty and Optional Extended Warranty
The first year ChargePoint warranty is included free with all charging stations included in the Project. An
optional extended warranty covers one or two additional years (parts only) for $660 per Charging
Station per year. ChargePoint equipment warranty details are provided in Exhibit D of this document. If
a Site Host wishes to extend the ChargePoint warranty, it must be specified at the time of equipment
order and paid within 30 days.
XI. Site Host Pricing Policy Requirements
The California Energy Commission requires Site Hosts to implement a plan to optimize the use of the
charging site to allow multiple EVs to use the charging equipment during a typical day, and to prohibit
utilization of a charging station "beyond a reasonable period of time." In alignment with this goal, the
Site Host shall implement the Pricing Plan identified in their Letter of Participation included in response
to the CEC solicitation PON -13-606. The standard (default) Plan developed for all BayCAP project
participants calls for the following elements to be administered by the Site Host. (Note that variations
from this Plan may be acceptable, but must be approved by the California EV Alliance and included as
part of this Notice to Proceed.)
Bay Area Charge Ahead Project 2 - Approval to Proceed I July 30, 2014 1 page 9 3
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A. Fee -Based Charging: Site hosts shall set charging rates between $1.00 and $1.50 per hour for
use of the charger. This may or may not include separate charges for parking per the
jurisdiction's usual parking policies. Fees may be calculated based on duration of stay, energy
consumed (I(Wh), or a combination of the two.
B. Graduated Pricing Based on Duration of Stay: Site hosts shall raise the fee for occupying the
EVSE-equipped space by a sufficient increment to encourage turnover of the space and thus
greater availability and utilization (in charging mode) for EV drivers. It is recommended that this
approach be implemented after approximately four hours of charging at the lower cost rate —
particularly in cases where utilization rates are observed to be very high (70% or more) and
available alternative charging facilities are limited. Site hosts may also consider a lower evening
or weekend rate for EVs (similar to most existing parking policies) to encourage responsible off-
peak use. (In particular, lots proximate to multi -unit residential buildings could provide a lower-
cost overnight rate with a higher daytime rate that incentivizes overnight EVSE users to make
way for daytime visitors and commuters.)
C. EVSE Revenue and Cost Monitoring: Pricing strategies should be reviewed on a semi-annual
basis to ensure that expenses for sustaining charger operations are covered to the maximum
extent feasible and appropriate. In most cases, fees for charger operations set in the $1/hr.
range (or equivalent kWh) should be adequate to cover energy costs, transaction fees, the
ChargePoint network services fee, and (beginning with Year 3 of the Project) the (optional)
continuation of the ABM Maintenance Plan. In rare cases where the charger is not yet being
well -utilized, there may be a modest operating subsidy required.
XII. Disposition of Equipment: Charging stations and related equipment installed by ABM at Host Sites
are considered to be the property of the Site Host upon delivery at the Site. Per CEC Terms and
Conditions, the Site Host shall use the equipment in the project for which it was acquired as long as
needed, and the Site Host shall not encumber the property without CEC approval. When no longer
needed for the original project or program, the Site Host shall contact the California Energy Commission
for disposition instructions.
Bay Area Charge Ahead Project 2 - Approval to Proceed I July 30, 2014 1 page 10 Iq
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Exhibit A: Summary of Eauloment and Services Provided Under This Agreement
CITY OF
Summary of Charging Station Installation Agreements for ChargePoint (CPI) Charging Stations and
ChargePoint Network Services and ABM Maintenance Services
Description
Cost
A. Total Quantitv and Tvoe of Charging Stations
Paid by
_ ChargePoint CT 4021-GW1 "Gateway" dual port Level 2 Charging Station(s) (wall -mounted)
CEC with
ChargePoint CT 4023-GWI "Gateway" dual port Level 2 Charging Station(s) (pedestal mounted)
CPI
Ci 4021 "drone" dual port Level 2 Charging Station(s) (wall -mounted)
discount
_ChargePoint
as local
ChargePoint CT 4023 "drone" dual port Level 2 Charging Station(s) (pedestal -mounted)
match
TOTAL: _ChargePoint CT 4000 Charging Stations providing a total of Charging Ports
See http://www.chareeooint.com/files/CT4000-Data-Sheet.i3df for complete product specs and details.
B. Location of Charging Stations (Please summarize Site and Charger information below — adding space if needed)
Site Host Address #1: (include facility name/ if any, street address, city, and zip code):
Station Location Description #1 (location on lot where EVSE is to be installed):
ChargePoint Units to be Installed at this Site (# of units and model #, see following page for model info):
Other Site Information (provided by ABM and Site Host following Site Inspection):
Site Host Address #2: (include facility name/ if any, street address, city, and zip code):
Station Location Description #2:
ChargePoint Units to be Installed at this Site (# and model):
Other Site Information:
Bay Area Charge Ahead Project 2 - Approval to Proceed l July 30, 2014 1 page 11 115
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C. Required Two -Year ChargePoint Network Services Agreement:
($230 per port x 2 years x total number of ports = total price)
• Payment for the ChargePoint agreement must be made direct to ABM via the process described below.
• Following receipt of payment by ABM, a ChargePoint user ID, temporary password, and URL for the
user log -in page will be sent via e-mail to the designated Administrator at the Host Site.
• To complete the ChargePoint network services activation, the Site Host Administrator must log -in at the
designated URL, provide the registration information requested, and acknowledge and accept the
ChargePoint Master Software Services Agreement ("MSSA"). This process must be completed before
stations can be utilized. Exhibit E of this document includes a sample ChargePoint MSSA.
• If the Site Host is unable to enter into the MSSA agreement via the ChargePoint website, please request
a hard copy contract from Ken Sapp at ABM — Iren.saoo@abm.com or (949) 330-1542.
D. Included Two -Year ABM Cleaning and Maintenance Service
($200 per year per charge port— included as local match)
E. Optional: 2"d or 2"d/3 d Year ChargePoint Extended Warranty (parts only):
(# of Charging Stations x $660 per year x# of years= total price.) Note that the warranty is priced on
the basis of charging stations rather than charging ports, i.e., a dual port charging station is $660/year.
F. Additional (optional) installation or equipment upgrades specified in Exhibit B below
(including parts and services):
Total Costs Paid by Site Host (sum of Sections C, E, and F above):
Billing Information
Billing Contact Name:
E-mail:
Phone:
Authorization: We instruct ABM Electrical Power Solutions, LLC or subsidiaries to proceed with
scheduling and performing the work described in the attached proposal.
Proposed date to begin work:
Host Entity Name (for billing and payment purposes):
Amount: (Insert "total costs paid by site host' itemized above):
Payment will be made to ABM by: (check one option below)
Company check before project start date: Check number:
Purchase or Service order: P.O. Number:
Creditor Debit card: Visa Master Other:
Card Number:
Billing Address:
Paid by
ABM
Bay Area Charge Ahead Project 2 - Approval to Proceed I July 30, 2014 1 page 12 ) _
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Exhibit B: Optional Additional Infrastructure Services Provided bV ABM
Sample Additional Electrical Upgrade & Installation Infrastructure Services
(to be customized by ABM and Site Host)
• Install Wheel Stop(s)
• Install Protective Bollard(s)
• Transformer KVA
• Wall Core City
• Floor Core City
Description of Work to be Performed:
Materials List:
Materials $:
Labor $:
Tax $:
Total $:
• 1 - Box City
• Trenching it
• Concrete Cut/Patch it
• Asphalt Cut/Patch it
• Landscape Repair it
Note: All work performed to local and NEC requirements by California State Certified Electricians.
ABM Electrical Power Services, LLC (ABEPS) Terms and Conditions
The following items are in addition to Section VII —ABM Terms and Conditions within this BayCAP Approval to
Proceed document. Authorization to proceed with the work outlined in this quotation shall constitute Site Host
("Buyer's") acceptance of these terms and conditions in full. Oral authorizations to proceed must be confirmed to
ABMEPS in writing (Fax or e-mail) within 24 hours. If there is a conflict or discrepancy between terms and
conditions in the Buyer's purchase authorization and this quotation, this quotation shall prevail unless specifically
authorized, in writing, by ABM Electrical Power Services, LLC
Terms of Payment: 1. Terms are net thirty (30) days. Any invoice not paid within thirty (30) days from the date of
invoice will be subject to a service charge equal to the lesser of One and One-half percent (1.5%) per month on
account balances or the maximum percentage permitted by law. 2. At ABMEPS's option, customers may be
invoiced on a monthly basis for services provided over more than one month. 3. All pricing and payment terms
contained herein are contingent upon a favorable Credit Report for the customer/client to whom this quotation is
provided. Upon receipt of a less than favorable credit report ABMEPS reserves the right to withdraw this proposal,
Bay Area Charge Ahead Project 2 - Approval to Proceed I July 30, 2014 1 page 13 1
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modify the pricing, or require payment when services are rendered, or advance payment of the total job quotation
before providing services. 4. For material purchases in excess of $50,000, ABMEPS reserves the option to invoice
50% of the total at the time of material order and the remaining 50% at the time of material delivery. S. Customer
agrees to pay ABMEPS, to the extent permitted by applicable law, all costs and expenses, including but not limited
to reasonable attorney's fees, incurred by ABMEPS in connection with any collection activities or actions to collect
unpaid invoices under this quotation.
Delays: ABMEPS shall not be liable for delays or performance resulting from causes beyond its reasonable control,
acts of God, acts or omissions of Buyer, fire, strike or other labor difficulty. Should there be a delay, the date of
delivery or performance shall be extended.
Cancellation: Notice of cancellation of services to be performed must be received thirty-six (36) hours prior to the
agreed upon date and time. Unless such notification is provided, charges will be incurred. These charges will be
ABMEPS's cost plus ten percent (10%) and will include any rental equipment for the Project.
Disclaimer: ABMEPS assumes no responsibility for any damage or injury to any property caused directly or
indirectly as a result of ABMEPS performing its duties under this agreement except such damage or injury that may
be held to result solely and directly from or out of: Any grossly negligent performance by ABMEPS in its obligations
under this Agreement or any willful misconduct on the part of ABMEPS, its agents or employees.
Responsibility: All services are performed in accordance with industry standards, project specifications and/or
NETA specifications. Where remediation is beyond the scope of normal reliability testing, and where corrective
action is required, such services will be quoted separately.
Assignment: ABMEPS reserves the right to assign this project in part or in total to an affiliated entity.
Termination: An order may be terminated only by mutual written agreement between Buyer and ABMEPS and
only upon payment of costs and expenses already incurred by ABMEPS
Safety: ABMEPS agrees to comply with all applicable federal, state, local, National Electric Codes and project
safety rules and regulations. ABMEPS reserves the right not to perform work that in its opinion violates OSHA
Electrical Safety -Related Work Practices; Final Rule or other safety rules and regulations.
Standby Time: When ABMEPS service personnel are on the job site but unable to perform services requested
because of circumstances beyond ABMEPS control, the customer may be charged standby time at the applicable
rate for each such ABMEPS service person (up to a maximum of eight (8) hours per day per person).
Liability: ABM Electrical Power Services, LLC. and its contractors and suppliers of any tier, shall not be liable in
contract, in tort or otherwise for damage or loss of property or equipment, loss of profits or revenue, loss of use of
equipment or power system, cost of capital, cost of purchased or replacement power or temporary equipment
(including additional expenses incurred in using existing facilities), claims of customers of Buyer, or for any special,
indirect, incidental, or consequential damages of any kind, whether arising in or based on contract, tort, statute,
strict liability, warranty or otherwise.
Warranties: All material and equipment delivered and/or installed will be the products of reputable
manufacturers. ABMEPS MAKES NO WARRANTY, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE WHICH ARE HEREBY EXPRESSLY EXCLUDED,
CONCERNING MATERIAL AND EQUIPMENT MANUFACTURED BY OTHERS. ABMEPS sells and delivers all materials
and equipment not manufactured by it "AS IS," but ABMEPS will use its best reasonable efforts to obtain from the
manufacturer, in accordance with the manufacturer's customary practices, the repair or replacement of any
material or equipment which may prove defective in workmanship or material. The foregoing shall be the
exclusive remedy of Buyer and the sole obligation of ABEPS with respect to material and equipment manufactured
by others. Further, ABEPS warranties its labor for one (1) year.
Bay Area Charge Ahead Project 2 - Approval to Proceed I July 30, 2014 1 page 14 19
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Exhibit C: Site Host Commitment to Perform Site Preparation Services
NOTE: This Exhibit is needed ONLY if the Site Host and ABM mutually determine that additional services must be
performed by the Site Host to enable successful installation of EVSE.
Project(s):
Site Addresses:
Site Addresses:
Site Addresses:
Site Host Contact Name & Title:
Site Host Phone: Site Host E-mail:
Acknowledgement: We hereby acknowledge that the following additional work is required to meet the
terms and conditions of the CEC-funded charging station installation project described herein, and that
this work shall be conducted by the Site Host, at the Host's own expense, using the Host's own
resources, contractors (if applicable), and personnel.
Scope of Work:
Proposed date to begin work:
Proposed date to complete work:
Authorized Signature:
Printed Name:
Title (Please Print):
Date:
Bay Area Charge Ahead Project 2 - Approval to Proceed I July 30, 2014 1 page 15 Iq
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Exhibit D: ChargePoint Warranty Information
Bay Area Charge Ahead Project 2 - Approval to Proceed 1 July 30, 2014 1 page 16 PC)
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Exhibit E: ChargePoint Master Software Services Agreement
Bay Area Charge Ahead Project 2 - Approval to Proceed I July 30, 2014 i page 17 aI
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APPROVAL TO PROCEED
(inclusive of Exhibits A, B, C, D, and E above — as applicable)
The signatures below indicate agreement by all named parties with this Approval to Proceed (including
Exhibits A, B, C, D, and E above —as applicable) with the installation of charging equipment and related
services under the terms and conditions outlined in this document and in the Bay Area Charge Ahead
Project grant application and award from the California Energy Commission.
Please note that this agreement is contingent upon and only goes into force after execution of all
necessary agreements between the CEC and the California EV Alliance (CEVA), and the subsequent
execution of valid agreements between the CEVA and ABM. If in the event that these superior
agreements are not completed successfully with mutual consent between the parties, then ABM is not
obligated to provide the equipment nor services identified in this agreement.
Site Host Authorized Signature Printed Name & Title
Date
ABM Authorized Signature Printed Name & Title
Date
Bay Area Charge Ahead Project 2 - Approval to Proceed I July 30, 2014 1 page 18 ,^
Attachment 3
CALIFORNIA ENERGY CONMUSSION LEGAL NOTICE
This document was prepared as a result of work sponsored by the California Energy
Commission. It does not necessarily represent the views of the Energy Commission, its
employees, or the State of California, The Commission, the State of California, its employees,
contractors, and subcontractors make no warranty, express or implied, and assume no legal
liability for the information in this document, nor does any party represent that the use of this
information will not infringe upon privately owned rights.
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