HomeMy WebLinkAboutStaff Report 3.G 10/06/2014DATE: October 6, 2014
Agenda Item #3.G
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan t. JoDirector, Public Works and Utilities
Larry Zimmer"F.E. — Capital Improvements Division Manager
SUBJECT: Resolution Authorizing Award of Contract for the Park Place Well Replacement
Project
It is recommended that the City Council adopt the attached Resolution Authorizing the Award of
Contract for the Park Place Well Replacement Project.
BACKGROUND
The Restructured Agreement for Water Supply between the City and the Sonoma County Water
Agency establishes a local production capacity goal that local agencies maintain the ability to
deliver up to 40% of the average day of the maximum month water demand in case of
emergency and drought to meet the local production capacity goal the City's current budget
contains. CIP project # C67401201 has been created for well construction and repair to improve
and maintain the City's potable water well system. The Park Place Well Replacement project is
the FY 14-15 work identified for this CIP project. The Park Place Well Replacement Project will
replace an abandoned well at the existing well site. A new well will be drilled, cased and tested
before installing new well pumping equipment with an anticipated capacity of up to 400 gallons
per minute. This would add about 5% of the summer average demand towards the goal of
reaching 40% total local supply. The project location is shown on Attachment 2.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
DISCUSSION
Staff prepared the project design documents and issued a Notice Inviting Bids on July 23, 2014.
On August 27, 2014 one bid was received as follows:
Name of Bidder Bid Total
Weeks Drilling and Pump Co $448,818 Lowest Responsible Bidder
Engineer's Estimate $ 370,000
The lowest responsible bidder, Weeks Drilling and Pump Co, has performed similar projects for
the City of Petaluma, City of Santa Rosa, and the County of Sonoma. Staff verified that
Contractor possesses a valid Class C57 California Contractor's License, license number 177681,
which expires on November, 30 2016, that qualifies Contractor to perform the work.
Construction is scheduled to begin in October 2014 and to be completed in March 2015.
Construction management and inspection will be conducted by City staff and West Yost
Associates. The project was designed by City staff without reliance on consultants except for
geotechnical and geological specialists. City utility personnel will assist in construction of the
project by providing electrician and pipe installation services.
FINANCIAL IMPACTS
The total project budget for FY 2014/2015 for the Well Construction and Repair Project
(C67401201) is $600,000. The following is a breakdown of the approved 2014/2015 CIP budget:
TOTAL: ____$ 600,000 $ 600.000
ATTACHMENTS
1. Resolution
2. Location Map
Approved
Revised
Construction Contract (low bid)
$
441,000
$
448,818
Design and Planning
$
20,000
$
28,182
Administration
$
3,000
$
3,000
Construction Management & Inspection
$
60,000
$
34,000
CIP Overheads
$
6,000
$
6,000
Contingency
$
70,000
$
80,000
TOTAL: ____$ 600,000 $ 600.000
ATTACHMENTS
1. Resolution
2. Location Map
Attachment 1
RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR THE
PARK PLACE WELL REPLACEMENT PROJECT
WHEREAS, City staff has prepared construction bid documents and advertised for construction
the Park Place Well Replacement Project, Project Number C67401201, ("the Project"); and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code, California
Public Contract Code Section 20162 and other applicable law, City staff solicited bids for the
Project; and
WHEREAS, the Project was bid on July 23, 2014, and one bid was received and opened on
August 27, 2014 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the Project was submitted by Weeks Drilling and
Pump Co. from Sebastopol, CA for $448,818; and
WHEREAS, staff has determined that the Contractor's bid satisfies the bidding requirements for
the Project; and
WHEREAS, staff has verified that Weeks Drilling and Pump Co. possesses a valid California
Contractor's License, Class C57, number 177681 that qualifies Contractor to perform the
Project; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental Quality
Act (CEQA) and Title 14, the California Code of Regulations ("CEQA" Guidelines"), Section
15302, because the Project consists of replacement and reconstruction of existing utility systems
and/or facilities involving negligible or no expansion of capacity; and
WHEREAS, the funds made available are in the 2014/2015 water system budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma
hereby:
I . In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162 and other applicable law, waives any and all non-
conformance in the bid of Contractor for the Park Place Well Replacement, Project
Number C67401201 and finds the bid of $448,818 to be the lowest, responsive bid and
further finds that Weeks Drilling and Pump Co. is the lowest responsible bidder.
2. Awards the contract for the Park Place Well Replacement Project, Project Number
C67401201 to Weeks Drilling and Pump Co. in the amount of $448,818, the amount of
the lowest responsive bid, conditioned on Weeks Drilling and Pump Co. timely executing
the project contract and submitting all required documents, including but not limited to,
executed bonds, certificates of insurance, and endorsements, in accordance with the
project bid documents.
3. Directs staff to issue a notice of award to Weeks Drilling and Pump Co.
4. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by Weeks Drilling and Pump Co. of the signed
project contract and all other required document, including but not limited to, executed
bonds, certificates of insurance, and endorsements, in accordance with the project bid
documents.
4
Attachment 2
PARK PLACE WELL REPLACEMENT PROJECT
NO. C67401201
LOCATION MAP
Z
PUBLIC WORKS & UTILITIES
0
ect Site
N
PROJECT SITE W*
5
5