HomeMy WebLinkAboutResolution 2008-074 N.C.S. 05/19/2008Resolution No. 2008-074 N.C.S.
of the City of Petaluma, California
AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDER WITH
DATANET SOLUTIONS, INC., ANAHEIM, CA, FOR PURCHASE OF AN
LASERFICHE ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS)
IN THE AMOUNT OF $39,145.58
WHEREAS, the City issued a Request for Proposal to interested vendors for an Electronic
Document Management System (EDMS); and,
WHEREAS, the on November 7, 2007, the City received two proposals in response to the
RFP, and staff evaluated both proposals and all relevant features of each system; and,
WHEREAS, the City investigated references provided by each bidder pursuant to the RFP
requirements, and responses varied and concerns were raised; and,
WHEREAS, additional information was received that raised additional concerns regarding
product integration capabilities, and product and customer service stability.
WHEREAS, in January 28, 2008 Council, per staffs recommendation, adopted
Resolution 2008-018 N.C.S. rejecting both bids based on concerns regarding product integration
capabilities, and product and customer service stability. This resolution directed staff to prepare a new
Request for Proposals for the EDMS; and,
WHEREAS, in April 2008, the revised RFP was issued, four proposals were received,
staff evaluated both proposals and all relevant features of each system; and,
WHEREAS, two proposals were rejected because of non-passing scores on customer
references; and,
WHEREAS, staff determined that two proposals, from SIRE Technologies, Inc., Salt Lake
City, UT and Datanet Solutions, Inc., Anaheim, CA were eligible to be considered for award of
the contract..
Resolution No. 2008-074 N.C.S. Page 1
WHEREAS, staff determined that Datanet Solutions, Inc., Anaheim, CA, was the lowest
responsive and responsible bidder for the EDMS.
NOW, THEREFORE, BE IT RESOLVED, that the Petaluma City Council finds
Datanet Solutions, Inc., Anaheim, CA to be the lowest responsive and responsible bidder for the
EDMS and authorizes the City Manager to execute a Purchase Order with Datanet Solutions,
Inc., for a Laserfiche Electronic Document Management System in the amount of $39,145.58.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the r°A'[~pr~oved as to
Council of the City of Petaluma at a Regular meeting on the 19`s day of May, 2008, t ~ fo ° .
by the following vote: '~ ~,,
AYES: Barrett, Freitas, Harris, Nau, O'Brien, Vice Mayor Rabbitt, Mayor Torliatt
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: ~ ~ f~( ~t7
Deputy City Clerk
C
Resolution No. 2008-074 N.C.S. Page 2