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HomeMy WebLinkAboutResolution 2014-142 N.C.S. 9/8/2014Resolution No. 2014-142 N.C.S. of the City of Petaluma, California AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH DAILY ACTS FOR ONGOING WATER CONSERVATION AND STORMWATER POLLUTION PREVENTION EDUCATION AND PUBLIC OUTREACH CAMPAIGNS WHEREAS, the Water Demand and Supply Analysis, developed in support of the 2025 General Plan, recommended a cost effective water conservation program that met sustained water offset requirements; and, WHEREAS, the Water Conservation Plan was adopted by the City Council in 2008 and has been developed to offset supply by 448 million gallons per year, with nineteen water conservation measures; and, WHEREAS, the City of Petaluma's water conservation program is designed to improve the water use efficiency of its customers by offering innovative conservation programs that currently achieve sustained water savings of over 370 acre-feet annually; and, WHEREAS, the City of Petaluma's storm water program is required by the State Water Resources Control Board to meet the requirements of Section E.7.a. of the Phase II Small MS4 General Permit; and, WHEREAS, facilitating a storm water outreach program would support the efficient and interactive communication between residents and City departments; and WHEREAS, the ongoing water conservation and stormwater pollution prevention education outreach program will assist residential, commercial, industrial and institutional customers in conserving water and prevent stormwater pollution and will help the City maintain compliance with the CUWCC BMPs and meet the requirements of the Water Conservation Plan, the General Plan 2025, the UWMP 2010 and the NPDES MS4 permit; and, WHEREAS, funding for this education and outreach program will come from the budgets for the City of Petaluma's Water Conservation and Stormwater programs; and, WHEREAS, the City prepared, circulated and advertised a request for proposal for the requisite services to meet the needs of its water conservation and stormwater management programs; and, WHEREAS, Daily Acts, a local non-profit educational organization, has successfully managed and implemented the City's water conservation education outreach activities since 2007 and was the only qualified vendor to submit a proposal through the City's Request for Proposal process; and, WHEREAS, City staff, upon careful review of the submitted RFP for completeness and competency, recommends execution of a Professional Services Agreement with Daily Acts for the continuation of the ongoing water conservation and stormwater pollution prevention education and public outreach programs. Resolution No. 2014-142 N.C.S. Page 1 NOW, THEREFORE, BE IT RESOLVED, that The City Council hereby authorizes the City Manager to execute the Professional Services Agreement for Ongoing Water Conservation and Stormwater Pollution Prevention Education and Public Outreach Program with Daily Acts attached as Exhibit A to this resolution and incorporated herein by reference in an amount not to exceed $69,180 per year for a three year term terminating June 30, 2017, upon provision of certificates of insurance and other required documentation acceptable to the City Attorney and City Risk Manager. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: 1 hereby certify the foregoing Resolution was introduced and adopted by the Approved rto Council of the City of Petaluma at a Regular meeting on the 8" day of September. /' � form:` 2014, by the following vote: 1 ,k City Anomev AYES: Albertson. Barrett, Mayor Glass, Harris, Healy, Vice Mayor Kearney. Miller NOES: None ABSENT: None ABSTAIN: �l�/�.-oNoneQ �� �o /] ATTEST: �--�J �JC/" �/''ir e"�' City Clerk "layer Resolution No. 2014-142 N.C.S. Page 2 Exhibit A PROFESSIONAL SERVICES AGREEMENT Public Outreach Campaign for Water Conservation and Stormwater Pollution Prevention (Title of Project) FY 14/15 Fund # 6700 Exp. Acct. # 67200 Project # 54130 Amount $57.052.00 For multi-year contracts or contraets with multiple accounts: FY 14/15 Fund 7i 6800 Exp. Acct. # 68100 Project Il 54140 Amount $12.128.00 FY 15/16 Fund # 6700 Exp. Acct. # 67200 Project # 54130 Amount $57.052.00 FY 15/16 Fund # 6800 Exp. Acct. # 68100 Project# 54140 Amount $12.128.00 FY 16/17 Fund'1 6700 Exp. Acct. # 67200 Project # 54130 Amount $57.052.00 FY 16/17 Fund # 6800 Exp. Acct. # 68100 Project # 54140 Amount $11128.00 THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement') is entered into and effective as of , 20 ("Effective Date"), by and between the City of Petaluma, a municipal corporation and a charter city ("City") and Dailv Acts. a local not-for-profit environmental eduation awareness organization ("Consultant') (collectively, the "Parties"). WHEREAS, the Parties enter into this Agreement for the purpose of Consultant providing professional services to City under the terms and conditions set forth herein. THEREFORE, in consideration of the mutual covenants contained in this Agreement, the Parties agree as follows: Services. Consultant shall provide the services as described in and in accordance with the schedule set forth in Exhibit "A" attached hereto and incorporated herein ("Services"). 2. Compensation; Business Tax Certificate. A. For the full performance of the Services as described herein, City shall compensate Consultant in accordance with the rates specified in Exhibit A. B. Consultant shall submit detailed monthly invoices reflecting all services performed during the preceding month, and including a revised schedule for performance and additional documentation requested by City, as applicable. C. Consultant shall be compensated for services in addition to those described in Exhibit A, only if Consultant and City execute a written amendment to this Agreement describing the additional services to be performed and the compensation to be paid for such services. In no case shall the total compensation under this Agreement exceed $69.180.00 Der vear without prior written authorization of the City Manager. Further, no compensation for a section or work program component attached with a specific budget shall be exceeded without prior written authorization of the City Manager. D. Notwithstanding any provision herein, Consultant shall not be paid any compensation until such time as Consultant has on lite with the City Finance Department current information requested on the "Vendor Information" form available from City, and has obtained a currently valid Petaluma business tax cerci Gcate. Resolution No, 2014-142 N.C.S. Page 3 E. City's obligation to pay compensation to Consultant as provided herein is contingent upon Consultant's performance of the Services pursuant to the terms and conditions of this Agreement and any amendments thereto. 3. Term. The term of this Agreement commences on the Effective Date, and terminates on June 30, 2017, unless sooner terminated in accordance with Section 4. Upon termination, any and all of City's documents or materials provided to Consultant and any and all of the documents or materials prepared for City or relating to the performance of the Services, shall be delivered to the City as soon as possible, but not later than fourteen (14) days after termination of the Agreement. 4. Termination. City may terminate this Agreement without cause upon ten (10) days' written notice. City may immediately terminate or suspend this Agreement for cause. Cause for immediate termination or suspension shall include, but not be limited to, any breach of this Agreement by Consultant or Consultant's bankruptcy or insolvency. Upon receipt of notice of termination or suspension for cause, Consultant shall immediately stop all work in progress Linder this Agreement. In the event of early termination of this Agreement by City, Consultant shall be entitled to payment for all Services performed to the date of termination to the extent such Services were performed to the satisfaction of City in accordance with the terns and conditions of this Agreement. If City terminates this Agreement for cause, Consultant shall be liable to City for any excess cost City incurs for completion of the Services. 5. Consultant's Representation; Independent Contractor. Consultant represents that Consultant possesses distinct professional shills in performing the Services. City has relied upon said representation as a material inducement to enter into this Agreement. Consultant shall, therefore, provide properly skilled professional and technical personnel to perfomr all Services under this Agreement. It is expressly understood that Consultant and its agents and employees, shall act in an independent capacity and as an independent contractor and not as officers, employees or agents of City. This Agreement shall not be construed as an agreement for employment. 6. Facilities and Eauipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment that may be required for furnishing Services pursuant to this Agreement. City shall furnish to Consultant no facilities or equipment, unless the City otherwise agrees in writing to provide the same. 7. Licenses, Permits, Etc. Consultant shall, at Consultant's sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits or other such approvals which are legally required for performing the Services. S. Time. Consultant shall devote such time to the performance of the Services as may be reasonably necessary for satisfactory performance of Consultant's obligations pursuant to this Agreement. 9. Inspection. Consultant shall provide the City every reasonable opportunity to ascertain that the Services are being performed in accordance with the requirements and intentions of this Agreement. All wort: done and materials furnished, if any, shall be subject to Resolution No. 201.1-142 N.C.S. Page 4 inspection and approval by the City. The inspection of such work shall not relieve Consultant of any of its obligations pursuant to this Agreement. 10. Progress Reports. Upon the City's request, Consultant shall provide, in a form acceptable to City, written progress reports of all oral and written observations, opinions, recommendations, analyses, progress and conclusions related to Consultant's performance of the Services. 11. Confidentialitv. In the course of Consultant's employment, Consultant may have access to trade secrets and confidential information, disclosure of which is protected or limited by law. Consultant shall not directly or indirectly disclose or use any such confidential information, except as required for the performance of the Services. 12. Conflict of Interest. Consultant represents that it presently has no interest, and covenants that it shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services hereunder. Consultant further covenants that, in the performance of this Agreement, it shall not employ any subcontractor or person having such a conflict of interest. Consultant represents that no one who has or will have any financial interest under the Agreement is an officer or employee of City. If such conflict of interest arises during this Agreement or any extension, Consultant will immediately advise City and City may, at its sole discretion, immediately terminate this Agreement. Certain Consultants are subject to the requirements, including the disclosure and reporting requirements, of the City's Conflict of Interest Code adopted pursuant to the Political Reform Act. Such Consultants subject to the City's Conflict of Interest Code include those whose work may involve: making government decisions regarding approval or adoption of rates, rules, or regulations, action on permits or other applications, authorization to enter into or modify contracts, or approval of plans, designs, reports, or studies. Consultant agrees to comply fully with all such requirements to the extent they apply to Consultant's performance of the Services. 13. Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. 14. Standard of Performance. Consultant shall perform all the Services in a manner consistent with the standards of Consultant's profession. All instruments of service of whatsoever nature, which Consultant delivers to City pursuant to this Agreement, shall be prepared in a substantial, workmanlike manner and conform to the standards of Consultant's profession. All such instruments of service shall become the sole and exclusive property of City upon delivery of the same. 15. Assignment/Transfer. No assignment or transfer in whole or in part of this Agreement shall be made without the prior written consent of City. 16. Subcontractors. Consultant shall directly perform all Services, and shall not subcontract any portion of performance of the Services without the prior written consent of City. Any such subcontractors shall be required to comply, to the full extent applicable, with Resolution No. 2014-142 N.C.S. Page 5 the terms and conditions of this Agreement, including but not limited to, procuring and maintaining insurance coverage as required herein and which shall name City as an additional insured. 17. Compliance With All Laws. Consultant shall fully comply with all applicable local, state and federal rules, laws, regulations and ordinances pertaining to the performance of the Services required hereunder, including but not limited to, the California Building Standards Code as in effect in the City, the Americans with Disabilities Act, and any laws and regulations related to any copyright, patent, trademark or other intellectual property right involved in performance of the Services. Consultant's failure to comply with any law(s) or regulation(s) applicable to the performance of the Services hereunder shall constitute a material breach of this Agreement. To the extent that any other government agency or entity provides compensation for any Services, Consultant shall comply with all Hiles and regulations applicable to such fiscal assistance. 18. Livine Waee Ordinance. Without limiting the foregoing Section 17, Consultant shall comply filly with all applicable requirements of Petaluma Municipal Code, Chapter 8.36, Living Wage (the "Living Wage Ordinance"), as the same may be amended from time to time. Upon the City's request Consultant shall promptly provide to the City docmnents and information verifying Consultant's compliance with the requirements of the Living Wage Ordinance, and shall within fifteen (15) calendar days of the Effective Date of this Agreement, notify each of its affected employees as to the amount of wages and time off that are required to be provided to them pursuant to the Living Wage Ordinance. The Acknowledgement and Certification Pursuant to City of Petaluma Living Wage Ordinance, attached to this Agreement as Exhibit C shall be a part of this Agreement for all purposes, and Consultants that are subject to Living Wage Ordinance requirements, as determined by the City, must provide a properly completed Exhibit C in accordance with the requirements of the Living Wage Ordinance. Consultant's noncompliance with the applicable requirements of the Living Wage Ordinance shall constitute cause for City's termination of this Agreement pursuant to Section 4 hereof. 19. Discrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, creed, color, national origin, ancestry, gender, sexual orientation, age or physical or mental disability in violation of any applicable law. 20. Notice. Except as otherwise specified in this Agreement, all notices to be sent pursuant to this Agreement shall be made in writing, and sent to the Parties at their respective addresses specified below or to such other address as a Party may designate by written notice delivered to the other Party in accordance with this Section. All such notices shall be sent by: (i) personal delivery, in which case notice is effective upon delivery; (ii) certified or registered mail, return receipt requested, in which case notice shall be deemed delivered on receipt if delivery is confirmed by a return receipt; (iii) nationally recognized overnight courier, with charges prepaid or charged to the sender's account, in which case notice is effective on delivery if delivery is confirmed by the delivery service; or Resolution No. 2011-142 N.C.S. Page h (iv) facsimile transmission, in which case notice shall be deemed delivered upon transmittal, provided that (a) a duplicate copy of the notice is promptly delivered by first-class or certified mail or by overnight delivery, or (b) a traulsmission report is generated reflecting the accurate transmission thereof. Any notice given by facsimile shall be considered to have been received on the next business day if it is received after 5:00 p.m. recipient's time or on a nonbusiness day. City: City Cleric City of Petaluma Post Office Box 61 Petaluma, California 94953 Phone: (707) 778-4360 Fax: (707) 778-4554 Email: cityclerk@ci.petaluma.ca.us And: David Iribame. Water Conservation Coordinator Water Resources and Conservation 202 N. McDowell Blvd Phone: 707/778-4591 Fax: 707/776-3635 Email: diribarne n.chnetaluma.ca.us Consultant: Trathen Heckman Daily Acts P.O. Box 93 Petaluma, CA 94953 Phone: 707/789-9664 Fax: Email: trathen a dailvacts.ore 21. Ownership of Documents. All original papers, documents or computer material on disk or microfilm, and copies thereof, produced as a result of this Agreement, shall be the property of City and may not be used by Consultant without the written consent of City. Copies of such documents or papers shall not be disclosed to others without the written consent of the City Manager or his or her designated representative. 22. Indemnification. To the maximum extent permitted by law, Consultant shall, at its own expense, indemnify, defend with counsel acceptable to the City, (which acceptance will not be unreasonably withheld), and hold harmless City and its officers, officials, employees, agents and volunteers ("hndemnitees") from and against any and all liability, loss, damage, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, civil penalties and fines, expenses and costs (including, without limitation, claims expenses, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature, whether actual, alleged or threatened, arising out of or in connection with the Services or Consultant's failure to comply with any of the terms of this Agreement, regardless of any fault or alleged fault of the hidemnilees. Resolution No. 2014-142 N.C.S. Page 7 The Consultant's obligation to indeiniify, defend and hold harmless under this provision shall not be excused because of the Consultant's inability to evaluate Liability, or because the Consultant evaluates Liability and determines that the Consultant is not or may not be liable. The Consultant must respond within 30 calendar days to any tender for defense and indemnity by the City, unless the time for responding has been extended by an authorized representative of the City in writing. If the Consultant fails to accept tender of defense and indemnity within 30 calendar days, in addition to any other remedies authorized by law, so much of the money due or that may become due the Consultant under this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the matter subject to tender, or until the Consultant accepts the tender, whichever occurs first. In the event that the City must file responsive documents in a matter tendered to Consultant prior to Consultant's acceptance of tender, Consultant agrees to fully reimburse all costs, including but not limited to attorney's fees and costs and fees of litigation, incurred by the City in filing such responsive documents. The Consultant waives any and all rights to express or implied indemnity against the Indemnitees concerning any Liability of the Consultant arising out of or in connection with the Services or Consultant's failure to comply with any of the terms of this Agreement. Notwithstanding the foregoing, to the extent this Agreement is a "construction contract" as defined by California Civil Code Section 2783, as may be arriended from time to time, Consultant's duty to indemnify under this provision shall not apply when to do so would be prohibited by California Civil Code Section 2782, as may be amended from time to time. Notwithstanding the foregoing, to the extent that the Services include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Consultant's duty to indemnify shall only be to the maximum extent permitted by California Civil Code Section 2782.8. 23. Insurance. Consultant shall comply with the "Insurance Requirements for Consultants" in Exhibit B-1, attached hereto and incorporated herein by reference. [Indicate attached exhibit, e.g., "B-1 " "B-2 " "B-3 " or "B-4. "] 24. Amendment. This Agreement may be amended only by a written instrument executed by both Parties. 25. Litigation. if litigation ensues which pertains to the subject matter of Consultant's services hereunder, Consultant, upon request from City, agrees to testify therein at a reasonable and customary fee. 26. Construction. This Agreement is the product of negotiation and compromise on the part of both Parties and that the Parties agree that, notwithstanding Civil Code Section 1654, any uncertainty in the Agreement shall not be construed against the drafter of the Agreement. Resoluion No. 2014-142 N.C.S. Page 8 27. Governing Law; Venue. This Agreement shall be enforced and interpreted under the laws of the State of California and the City of Petaluma. Any action arising from or brought in connection with this Agreement shall be venued in a court of competent jurisdiction in the County of Sonoma, State of California. 28. Non -Waiver. The City's failure to enforce any provision of this Agreement or the waiver thereof in a particular instance shall not be construed as a general waiver of any part of such provision. The provision shall remain in full force and effect. 29. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 30. No Third Partv Beneficiaries. The Parties do not intend to create, and nothing in this Agreement shall be construed to create any benefit or right in any third party. 31. Mediation. The Parties agree to make a good faith attempt to resolve any dispute arising out of this Agreement through mediation prior to commencing litigation. The Parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. 32. Consultant's Books and Records. A. Consultant shall maintain any and all ledgers, books of accounts, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City for a minimum period of three (3) years or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. B. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years or for any longer period required by law, from the date of termination or completion of this Agreement. C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Finance Director, or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at Petaluma City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement. D. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant's business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in Petaluma City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor in interest. Resolution No. 2014-142 N.C.S. Page 9 3;. Beadings. The headings used in this Agreement are for convenience only and are not intended to affect the interpretation or construction of any provisions herein. l4. Survival. All obligations arising prior to the termination or expiration of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination or expiration ofthis Agreement. ;5. Entire Aereement. This Agreement, including the exhibits attached hereto and incorporated herein, constitutes the entire agreement be"veen the Parties with respect to the Services_ and supersedes all prior agreements or Understandings. ural or written, between the Parties in this regard. IN WITNESS WHEREOF, the parties hereto have executed this document the clay, month and year first above written. CITY OF PETALUMA City Munager ATTEST: Cin Clerk APPROVED AS TO FORM City Attorney APPROVED: Department Director APPROVED: Risk Manager APPROVED: Finance Director the mune CONSULTANT Bv-�,t-eiA� k6L Name It Yr/ tjfVYi lr( Tide Address City Star Zip Taxpayer I.D. Number Petaluma Business' ax Certificate Number Resolution No. 2014-142 N.C.S. Page 10 D'Um erm Resolution No. 3014-142 N.C.S. Pugs I I City of Petaluma Scope of Work: Water Conservation and Stormwater Pollution Prevention Education Program Purpose To support the implementation of the City of Petaluma's water conservation and stormwater education programs. Scope of Services The City of Petaluma offers water conservation and stormwater education programs geared toward municipal water and wastewater customers. To maximize water conservation and stormwater pollution prevention education efforts, the City of Petaluma is seeking an educational outreach partner to implement a range of education, outreach, and skill -building programs. Specific services include: outreach program development, planning, marketing and promotion, execution, follow-up and evaluation and annual surveys to program participants to assist in gauging success of outreach efforts. Implementation of this Scope of Work will assist the City in meeting its water conservation and stormwater program goals, enhance integration of water conservation and stormwater education efforts, provide a mechanism to implement pilot programs and engage citizens and local groups. The program will also assist the City in meeting the goals and objectives set forth in the City of Petaltuma Water Conservation Plan, The California Urban Water Conservation Council's Best Management Practices and the National Pollution Discharge Elimination System (NPDES) Phase II Municipal Storm Water Permit. Term of Contract The anticipated start date for implementation of this Scope of Work is July 30, 2014 with a completion date of June 30, 2017. Each of the Deliverables described in this Scope of Work shall be performed once per year during the tern of this contract, with the exception of 3c which shall only be applicable to the 2014/2015 fiscal year. Deliverable 1: Education & Skill-Buildine Workshops _la: Develop, promote and facilitate four workshops at the Cavanagh Center (2) and City Hall (2) demonstration landscape gardens Workshops shall be 3-5 hours in length and content will be designed so as to provide participants with the inspiration, skills, and resources to implement water conservation and stormwater mitigation measures and strategies in their own gardens. Workshop topics may include but are not limited to: drip irrigation installation, plant selection and low water -use garden design, pollution prevention, sheet mulching, greywater, earthworks, rain gardens, rainwater harvesting, Low Impact Development (LID) methods of stormwater management and rainwater retention, and low-water use edibles. On-site work will emphasize planting, I I 1';i _ Resolution No. 3014-143 N.C.S. Page 12 sheet mulching, earthworks, and pruning. Basic weeding and vegetation maintenance will occur separately. Develop and distribute resources and information on Petaluma water conservation and stormwater programs, and conduct a follow-up survey with all workshop participants. Promote workshops through local networks and media to encourage the attendance of Petaluma residents. 1 b: Develop, promote mrd facilitate two residential ttnf conversion workshops ® Workshops shall be 3-4 hours in length and will take place at high profile locations to be selected in consultation with the City of Petaluma. ® Promote workshops through local networks and media to encourage the attendance of Petaluma residents. m Develop and distribute resources and information on Petaluma water conservation and storntwater programs (including Mulch Madness, Water -Wise HouseCalls and rebate programs). lc: Develop, promote and facilitate one commercial turf conversion workshop • Workshop shall be 3-5 hours in length and will take place at a high profile location to be selected in consultation with the City of Petaluma. ® Promote workshop through local networks and media to encourage the attendance of Petaluma residents. Develop and distribute resources and information on Petaluma water conservation and stormwater programs (including Mulch Madness, Water -Wise 1-louseCalls and rebate programs), and conduct a follow-up survey with all workshop participants. Irl: Develop, promote and facilitate one Laantlry-to-Lmidscape mrd one Shower -to -Landscape design and installation workshop ® Workshops shall provide participants with the confidence, tools and resources to install a home -scale Laundry -to -Landscape and/or Shower -to -Landscape greywater reuse system. a Workshops shall be comprised of two components: 1) a greywater educational talk to provide information on common systems, system requirements and limitations, intonmation on protection of residents and household pets from potential pathogens in greywater,- non-toxic products, rebate programs and code requirements; and 2) a practical, hands-on design and installation workshop for those ready to install a greywater system. • Provide follow-up support to all workshop participants to help facilitate the installation of greywater systems. o Promote workshops though local networks and media to encourage the attendance of Petaluma residents. ® Develop and distribute resources and information on Petaluma water conservation and stormwater programs (including Mulch Madness, Water -Wise HouseCalls and rebate programs), and conduct a follow-up survey with all workshop participants. Deliverable Z: Education and Outreach 211'.i. e Resolution No. 2014-142 N.C.S. Page 13 2a: Implement hvo edttcationral presentations focused on water conservation andstormwater pollution prevention Implement two water conservation and stormwater presentations (one general public and one school) as identified by the City of Petaluma. Presentations may include but are not limited to PowerPoint presentations and facilitated group discussions. Presentations shall be 1-2 hours in length. Presentation topics will be developed in consultation with the City of Petaluma and may include: greywater, pollution prevention, rain catchment, sheet mulching, irrigation, smart controllers. etc. Promote the presentations through local networks and media to encourage the attendance of Petaluma residents. 2b: Develop and facilitate one Water -Small Neighborhood Tour ® In consultation with the City of Petaluma, identify residential properties that can serve as 'model' water -smart households. a Develop and facilitate Water -smart Neighborhood Tour to provide practical, working examples of water -smart households. ® Develop and distribute resources and information on Petahuna water conservation and stormwater programs and conduct a follow-up survey with all workshop participants. • Actively promote the presentations through local networks and media to encourage the attendance of Petaluma residents. 2c: Conrduet otitreach to commercial and industrial accounts Conduct outreach to City of Petaluma commercial and industrial accounts to explore opportunities and challenges to transitioning to water -smart and low -toxin landscapes and hardscapes. 2d: Conduct tabling and oatreach at three conannurity events ® Promote the City of Petaluma water conservation and stormwater programs at three community events, as identified by the City of Petaluma. 2e: Develop Petaluma -specific educational materials and case studies for inclusion: on websites and social media Develop Petal u na-specific educational materials to support participation in Petaluma's water conservation and stormwater programs. Develop case studies, profiles and/or reports to strengthen the case for expanding water conservation and stormwater programs. a Provide event and education content for the City of Petaluma website. 2fi Promote Petaluma -specific water conservation and stormwater programs through at least four targeted emails Send four targeted emails to Petaluma residents about the City's water conservation and stormwater programs, resources, and events. 31 Resolution No. 2014-I42 N.C.S. Page 14 2g: Utilize Public Ispat for the development of storm Nater pollution: prevention programs G Provide opportunities for public participation in the development of the storm water program through public meeting or a period of public comment during the first year of the contract. 2h: Develop and convey messages specific to reducing illicit discharges to the storm sewer system ® Promote and publicize methods of reporting illicit discharges to the City's storm sewer system including phone numbers for complaints and spill reporting. a Distribute information to both internal City staff and to the public. ® Develop and convey messages specific to mobile cleaning and pressure wash businesses. 2i: Conduct education regarding storm water friendlh charity car washes ® Provide education to organizations most likely to preform charity car washes pertaining to discharge reduction. Deliverable 3: Demonstration Landscapes 3a. Implement Cavanagh Center and City hall landscape Maintenance Plan ® Perform regular maintenance of Cavanagh Center and City Hall demonstration landscapes to ensure that the sites are performing their primary function as ecological landscapes and that they are esthetically pleasing, free of weeds and that irrigation is operating properly. 3b: Develop and implement Cavanagh Center and City Hall Stewardship Plans Increase neighborhood support and stewardship of Cavanagh Center and City Hall demonstration landscapes through targeted cotmnunity engagement and outreach. Integrate Stewardship Plan with Maintenance Plan to maximize volunteer engagement. 3c: Develop attrl install itttet pr•etive signage at Cavanagh Center and City Hall Install both permanent and seasonal signs at Cavanagh Center and City Hall to increase site interaction and stewardship. Information on signs shall include but is not limited to: water -use profile, stormwater pollution mitigation, plant selection and landscape design. Deliverable 4: Contnuinity Challen,ee 4a: Develop and inipletneni a Community Challenge that aims to galvanize citizens to take water conservation and storrmvater onanagentent actions. ® Work with the City of Petaluma to develop and implement a Community Challenge with an emphasis on water conservation and stormwater management. 4b: Facilitate one Conanutnity Challenge Workshop m Develop and facilitate one lawn conversion workshop at a high profile location to be selected in consultation with the City of Petaluma. ® Develop and distribute resources and information on Petaluma water conservation and 41:: Resolution No. 2014-143 N.C.S. Page 15 stonmvater programs and conduct a follow-up survey with all workshop participants. a Actively promote the presentations through local networks and media to encourage the attendance of Petaluma residents. Deliverable 5: Proiect Manaaenient 5a: Facilitate quarterly tneetin s with the City of Petaluma ® Facilitate quarterly planning meetings with the City of Petaluma to evaluate completed work and to prioritize future efforts. 5b: Provide reports on workshop and outreach events a Provide sutmnary reports for each workshop and outreach event including contact details of residents interested in receiving additional water conservation or stormwater information. G After each presentation and tabling event, provide contact details of residents interested in receiving additional information. Timeframes and Costs Deliverable 1. Education and Skill Building Workshops la) Demonstration Landscape Workshops I b) Residential Turf Conversion I c) Cormnercial Turf Conversion Id) Laundry -to -Landscape and Shower -to -Landscape Workshop 2. Education and Outreach 2a) Two educational presentations focused on water conservation and stormwater 2b) Water -wise Neighborhood Tour 2e) Outreach to commercial and industrial accounts 2d) Tabling and outreach at three community events 2e) Petaluma -specific educational materials and case studies 2f) Targeted emails 2g) Public input 2h) Illicit Discharge 2i) Storm water friendly car wash information Model Sites 3a) Implement Cavanagh Center and City Hall Maintenance Plan Timeframe I Cast Resolution No. 2014-142 N.C.S. Page 16 3b) Develop and implement Cavanagh Center and City Hall Stewardship Plan 3c) Develop and install interpretive signage at Cavanagh Center and City Hall 3. Community Challenge 4a) Develop and implement Community Challenge 4b) facilitate one Community Challenge Workshop 4. Project Management 5a) facilitate four quarterly meetings 5b) Provide reports an workshops and outreach events Billing Rates Role Resolution No. 2014-112 N.C.S. Total Scope of Work Rate Vhour Minor 61Pa�,,e Puce 17