HomeMy WebLinkAboutResolution 2014-155 N.C.S. 10/06/2014Resolution No. 2014-155 N.C.S.
of the City of Petaluma, California
ACCEPTING COMPLETION OF THE
PETALUMA SWIM CENTER ENERGY EFFICIENCY AND RENEWABLE ENERGY
PROJECT AND AUTHORIZING A FIRST QUARTER BUDGET ADJUSTMENT OF
$16,409.04 FROM THE GENERAL FUND DESIGNATED RESERVE FOR
ENCUMBRANCES TO THE CIP PROJECT BUDGET
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Petaluma Swim Center Energy Efficiency and Renewable Energy
Project ("Project'); and
WHEREAS, bids for the Project were opened on January 24, 2013, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was Tricon Aquatics in the amount of
$479,369.00; and
WHEREAS, by Resolution No. 2011-013, adopted on February 4, 2013, the City
Council found the bid of $479,369.00 for the Project to be the lowest responsive bid, and
awarded the Project to Tricon Aquatics; and
WHEREAS, the following contract change orders (CCO) affecting the Project amount
have been approved; and
Change Order
Number Description Amount
CCO#1
Expanded metal for shade structure
CCO #2
Lead paint abatement prior to demolition
CCO #3
Remove and replace double doors to install filter
CCO 44
Auto -fill mechanism and bypass pipe for training pool
CCO 45
Extra flange connection
CCO 96
Pump Technician
CCO #7
Pit slab and waterproofing removed from contract
CCO 48
Install gas new line
CCO #9
Heater flue through roof
CCO #10
Final Closeout Resolution of All Disputed Issues
(including but not limited to) pipe support with unistrut cage
Total change orders:
$ 2,976.24
$ 8.01 1.20
$ 1,715.00
$ 1.658.00
1.812.00
406.00
($4,500.00)
$ 997.00
$ 576.94
$ 9,000.00
$22.654.28
Resolution No. 2014-155 N.C.S. Page I
WHEREAS, the final contract amount, as amended, including all change orders, is
$502,023.28:and
WHEREAS, the estimated total cost of the Project is $698,279.80, is $16,409.04 over
the available funding; and
WHEREAS, the City is responsible for initial cost of implementation of efficiency
measures until funds from PG&E On -Bill Financing Loan Program are received; and
WHEREAS, the General Fund has reserved unexpended funds from Fiscal Year 2013-
2014 to pay the cost overage; and
WHEREAS. PG&E has entered into agreement for City use of the On -Bill Financing
Loan Program and will fully fund eligible project costs upon successful project completion, to be
paid back monthly within City -related utility billing; and
WHEREAS, City staff, including Building Division inspectors, have inspected the
Project and determined that it has been completed in accordance with the contract requirements,
subject to completion of the punch list work, and the Contractor's continuing warranty and other
obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staffrecommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby:
l . The Petaluma Swim Center Energy Efficiency and Renewable Energy Project,
Project No. C14501001, with the final contract amount of $502,023.28, is accepted as
complete, subject to the Contractor completing the punch list work prior to the release
of the retention, and the Contractor's continuing warranty and other obligations
pursuant to the contract.
2. The City Clerk is hereby authorized and directed to file a Notice of Completion
concerning the Project with the Sonoma County Clerk's Office within ten (10) days
of the date of this Resolution.
3. Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terns of the Project contract, California Public Contract Code
Section 7107 and applicable law.
Resolution No, 2014-155 N.C.S. Page 2
REFERENCE:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
4. Authorizes $16,409,04 from the General Fund Designated fund balance to be
transferred in to the C1P project in conjunction with the First Quarter Budget
Adjustments Council Agenda item.
Under the power and authority conferred upon this Council by the Charter oI'said City.
I hereby certily the foregoing Resolution was introduced and adopted by the
C0nnc11 of the City of Petaluma at a Regular meeting on the 6°i day of October,
2014, by the following vole:
Albertson. Barrels. Mavor Glass. I-larris, I-lealy, Vice Mayor Kcarney, Miller
None
None
Approved as to
City Attorile}
Resolution No. 2014-155 N.C.S. Page 3