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Home My WebLink AboutAgenda Bill 3D 06/21/2010A LtU ' .rj? , . a Ny, IBSa., ~1~~~ Itewv #3.~ DATE: June 21, 2010 ,. TO: I Honorable: Mayor and. Members of the City Council through City, Manager FROM: Pamela Tuft,.: Interim Director Water Resources & Conservation SUBJECT: Resolution Accepting, Bids and Awarding. Contracts: to.the Lowest Responsible Bidders for Furnishing .Chemicals for'Wastewater Treatment for Fiscal Year 2010/T 1 and Authorizing the City Manager to Sign'the Contracts on Behalf of the City It is recommended that the City Council.:adopt the attached.Resolution accepting bids and awarding. contracts to the lowest responsible bidders for furnishing chemicals for wastewater treatment for fiscal year 20:10/11 and ;authprizing the City Manager- to sign the contracts on behalf of the City. G120iJND Large:quantities ofchemcals are used in the treatment; of wastewater at the Water Recycling Facil~ty. These chemicals are~u"sed, in a number of different operations at the plant and are necessary to meet the regulatory requirements which. gouern,those'processes. These chemicals range~from coagulants used to xemove solids, to chemicals used to strip chlorine during the final dechl'orinationproccss prior to reuse or discharge. The City,ofPet"aluma,is part of the North Bay. Agency Chemical Pool (NBACP) with fourteen other agencies in Northern California. The purpose of the pool is to obtain'the best possible pricing throigh.joint purchasing. Invitation to bid was sent fo 20 chemical coixTpanies on May 6; 20`10. Sealed bids were opened on May 20, 2010"at Vallejo Sanitation-and Flood' Control offices. A.Bid: Summary,. which lists. the bidders and bids for each chemical, as well as the NBACP's Recommendation for FY,2010/11 Chemical Purchase is attached (Attachment 2). At the~bottom of the bid summary is,'a,histgrica'T~ overview of costs for each chemical since inception°.oftlie pool.:. Review, of the summary illustrates ,that over time, some costs have increased and others have, decreased. These variances are affected liy transportation (fuel), raw material and. energy costs. It: is important to note that the recommended. purchases are all'bid at prices that. are less than the prior :year., With the; exception, of emulsion polymer,. all bids were administered through,the pool. For the first .time this year the pool tried to bid emulsion polymer. Since emulsion polymer is a site -. Ageneia Review: Dept. Direc r , ' `City Attorney Finance Director City Man ~ 1 .s specific chemical that requires, rigorous pre_qualification trials, no bids were received from the . , ,, , , ~venelors,, The Department. is working on a'separate bide proposal :for emulsion polymer. DISCiJS`SION After review of the bids, it is recommended to award contracts to the following lowest. .- re$ponsble bidders for'the chemicals listed and the prices indicated: Atiparent Low Bidder Item Unit Cost General Chemical Company Aluminum Sulfate $319/dry.ton .. Sierra Chemical Company Sodium Hypochlorite=(12.5%) $0.5995/gal Brerintag Pacific, Inc. Sodium Bisulfate (25%) $0.739/gaT Kemira Water, Inc. Ferric Chloride (43%) $640/dry ton FINANCIAL IMPACTS The FY 2010/11 wastewater operating budget for chemicals is $542,500 (.6600-66700-53020). Based on the bids received the anticipated 2010-2011. cost for bid chemicals, excluding emulsion polymer, is $255,739 plus applicable sales tax. This represents .a decrease in pricing, as compared to FY 2009/10, ranging from 16% to 31 % per product. 'T.. L.1I /~L... ..1 .. ..1... r.'G...'1he c{ 1,. n ficn~~ • ~r I l Estimated FY 09/10 ~ FY 10/11 FY 10/11 mical Name Ch Plant U"se Quantity Pricing Pricing Expense Sodium Hypochlorite Disinfection/odors/filters 170,000 $0:87 /'.gallon $0.5995 /gallon $ 101,915 Sodium Bisulfate Dechlorination 80,000 $Of89 /gallon $0.739/ gallon $ 59,120 A ~inum Sulfate lum Floc/,T,ertiaryfiilters 16 $389:00 /dry ton $319.00 /dry ton ~ $ ~ 5,104 c Chloride Fern H d. sulfide removal 140 $766:00/ d ton $640.00 / d ton $ 89,600 Total Anticipated Costs $ 255,739 Total Anticipated Costs,lncluding Applicable Sales Tax'"Estimated at 9% ~ $278,755.51 A'I"I~AC>FIIVILNTS 1. Resolution Bid 2. Summary and Recommendation for FY 2010/.11- Chemical Purchases. 2 1' - ~ SOI,~JTION- ACC~P'g'ING~ SID'S ANI) AVVAl~IN;G C®N'I'1~AC'I'~S ~. 2; 'I'O. THE' I.OES'g' I~ESI'ONSI~~I',E ~III~I)ERS F®It FIJ~IIS'~I~'NG R WASTEWATER TREAlVIEN'I' F®~~ F'IS'CAL 3 CIIEIVIICAI.S FO 4 YEAR., 2010/11 AND AiJTIIO:IZIZING T$IE CITY 1VIANAGER TO 5 SIGN 'I`~IE CONTRACTS ®N ~EIIAI,F OF 'TgIE CITY - 6 - 7 WHEREAS, the City of Petaluma uses bulk chemicals in its operation of the Ellis Creek 8 Water Recycling Facility; and - 9 10 WHEREAS, the City of Petaluma joined the North Bay Agency Chemical Pool . 11 (NBACP) in the spring of 2009 Ito provide the best possible. pricing for the rate payers 12 reducing costs by $26,585 over. the private company that operated the Hopper Street .Plant 13 the first year the pool was utilized; and - 14 15 WHEREAS, NBACP member Vallejo Sanitation & Flood Control District conducted a 16 competitive bid process for bulk-purchase of numerous chemicals for: the Fiscal Year 17 2010/2011; and 18 19 WHEREAS, NBACP bid the chemicals on May 20, 201.0, and thirteen (13) bids were 20 received and opened in accordance with applicable law; and 21 22 WHEREAS, the lowest .responsive bids for the chemicals to-be purchased through 23 NBACP by the City ofPetaluma were: 24 ' 25 A. Brenntag; Pacific, Inc. for Sodium Bisulfite 26 B. General Chemical. Company for Aluminum Sulfate 27 C. Sierra. Chemical Company for Sodium I=Iypochlorite 28 - D. Kemira Wafer, Inc. for Ferric Chloride 29 30 `VI~EREAS, as a member ofNBACP,the City ofPetaluma is entitled to purchase bulk 31 chemicals for the NBACP low bidders at the bid price stated; and 32 . 3'3 W~~E12~AS, the bulk chemical purchases contemplated bythis resolution are exempt 34 from:other competitive bid requirements of Petaluma Municipal Code Chapter 4.04 35 pursuant to Petaluma Municipal Code Section 4.04.100, "Cooperative Purchasing 36 Programs"; and- - 37 38 NOW THE~F®RE BE IT IZES®L,VEI) by the City Council of the City of Petaluma 39 as follows: 40 3 ., „~ 1 ~ 1. The bids for'chemcals listed above are hereby accepted: 2 j 2. Contracts.are awarded tothe-following vendors for'the fo l'owing bulk 3 chemicals, in .conforniance -with the NBA'CP lowest responsive bids, 4 ~ conditioned on timely execution by each vendor of the Standard Agreement 5 . contained in the NBACP Gherncal Requirements for 2010-2011 bid package 6 ("Standard Agreement") and Addendum No. 1 to add information for 7 technical specification wording and submission of all required documents: 8 a. $renntag Pacfie,,Inc., sodium bisulfate; $0:739/gal and.not to exceed 9 ~ $59;120, plus applicable,sales tax. 10 b. GeneralChemical Company aluminum Sulfate; $319/dry ton, and not to 11 exceed $5,1:04,,plus applicable sales tax. 12 i c. Sierra Chemical Company; Sodium Hypochlorite (1.2.5%), $0.5995/gal 13 ~ and not to exceed $10:1;9.1.5; plus applicablesales tax. 14 ~ d. Kemira Water; Inc:. for Ferric Chloride (43%), $640/dry ton and not to 15 ~ exceed $:89,600; :plus applicable sales tax. 16 3. The City Manager is authorized to execute agreements and/or purchase orders 17 i which incorporate the Standard Agreement with each, named supplier for bulk 18 I chemical purchases for Fiscal Year 2010/11. 19 4 North BayChemlcaCAgency Pool Bld Summary 2008%2009 - Alum - Ferric CI Ceusttc CausOc LI uld CL2 Oas LI uld CL2 Gas 12:5%~NuOCI. .Sulfur. _ BiaulRta. ' - Ftuortda - - Fluorldo r. - LOIt- - - - _ 'ChamiealVendor.. -Tel bons. ~. __48%~ .-43%.-- _.._SORo - . 25% _ LtohC Tinder' 1b0#C Under Gal ` - Oloxlde 2576' "2496 _ -.700°4... ~. 100%. - '" d eon °. d -ton ' ~. ' d .ton ~ d ton Short "Full Full Short. Full _~ ton aliwr _: _ - d ton -. - D ,Ton - _. CCF: Alr. Products and Chemicals, thc. - -" Pam Dert. - - - 0!278 Basic Chemical Solutions Ma --.Rose Gambler 582-309-27"14 5 393:46 S 441:34 - ~ 1.020D 0.9!30 .$0.870 ~ _ - _ - BOCGases Claranct Geten - - - 600.755-9277 a.3 _. __ - - -- - ' - - 5_ 0.51' BrehntagPaoifie 86an Liotta ~ - 877-2296305 S 358:SD S 383:80 ~ - 50]39' - -- - 8 2;899:90 - - - -° - - _- CalChem: ScotlWilSams X209.5253932 - - - ~ - Chomurgic - - - - - DaJis Johnson . _ , ..209634=2951.. _ -_ 0.782 Clba':SpodeityChcmicals - ~ Ga Barber - 757.538.3700 - - - - - - ~ - - - - - - ' GerreralChemlcalCompany Cliris6ne Amato' 800-631-8050 _ S 319.OD _ - - - - ' - -- - - -- - - - __ - - HA30..Inc - DaWdVateron :661-259-5848 .- - '0:8210- 0:7210- - - ~ - - Komlra:WaldrSolutidas Shell Robinson _ 800.8796353 ' .5 840.00: ~ - - - - Lacier Chemical Industries (LCq 8e KendaUJones 800-578-789tx 124. _ - - - "5:_ 65217 - _ Nalco.COmperry Ker H 650305:1889 _ _ _ - ~ _ ... _ .. .. - _ _ _ - ._ '. ;. Ollh Chtor Alkali Products JOhn l MUntosh_ 925-280-2600 5 379.90. 5 .429.90 D:7940 0:6640. - _ Penncco; lnc R. L. Horror - 979.885-0005 - ~ ~ __ - ~ _ ~ - ~ - - Polydyna Randal Viace - - - _ - - - -- , --. Praxair, Irte Michael'Kert 630-320-4460 ~ - - - - - - - - - - ° - -S -- ~ 0:36. Rfiodia,lnc ~ Kurt Bittin 3 .490.001 - _ _ _ Sierra Chemical Company Stanle :Kindel 775-358-0888 ~ 3' 819.00+ 3,- 426.58 ~ $ - 451.72. _ :5 510.00 5505:000. .5115.000 ...0:6152 ' 0:5995 _ _ _ _ - - SummirRebeareh RichardRosen 908-782-9500 - - - - _ - __ - -. - _ - - - - _ - __ JCIJones Chemists Me Catiaen Du9ose - 13105.787-7900 _ _ -. _ .. __ _____ - PVeJfou.• Rscal Year PMCea _ . FY119-11J 5358.000 5720.000 5449.900 •5494:890 5668.900 $569:900 5169.800 5148.900 0.8590 0.7580 5889.800 50.947 S 657.99 5 2,7d1:63 1 83:33 FY08:09 53H9.D00 5060210 5549.900 f559B:900 5465.000 4445:000 599.800 594:900 0.6890 0.7990 $465:000 - 50.825 S 815.00 S 2,88250 S _.. ~ 84.97 FY07:08 5249.000_ 5460A90 5349.400 ~5391:900~ 5408:490 5383.490 BB:B 584.800 0.6849 0.7849 5458.000 50.597 3535.000 52,225:000 5~ 80_92 FY06-07 S231i.000 S4Sd:400 5382.480 Sa89.920 5445.930 586.000 0.7690 5415.000 50.579 5319-000 51,929.170 FY05-06 '5186.000 53S2DD0 (455.940 5512.330 5488.800 587.800 0:7900 .5465'.000 50.500 5198:000 3860:670 FY04:05 .5158.000 f338.~0 522'8.000 5256:900 $359.000. 589.490 0.5290 5515:000 50.333 3183A00 5762.500 FY03.04 ~ 5138.000 5339.500 5238.009 5258;900 5324:900 574.D00 0.5040 5520.000 50.345 5201:000 5837.500: - FY02.03 5134:00 533950 5156.67 5189:53 5314.49 574.49 0:4045 5463.50 30.465 5215:90 FY01.02 ~ 5192.00 (329.50 .5905.90 5447.96. 5294:49 589.49 0.0880 3600.00 SO.OBS 5224:35 FY00.Of _ f128A0 5325A9 5190A6 f233.DD (282.00 588.90 0.3380 5400.110 S6.4BS '5193,44 FY99.00 (103:97 536DAD 5748.00 ~ 5185:75 521200 547.70 0270D 3370.00 50.550 1217.92 9 FY98.99 S104A7 5288.OD 5297:59 5340:50 5305.00 S4H:9D 0.3790 5375.00 32t2:OD ~ FY97-98 5104.48 4288A0 ~ 5115959 (214150 5130,00 548.50 0.3790 5375.60 `5212.00 n. FY96-97 597.09 ~ 5319.00 5272SD f31250 5331:50 552.50 0.2800 5400.80 ~ 5224:50 ~" FY95-96 595:37" 5319.09. 5219A6 5312.60 5386:00 564:50 02800 5400.80 5319.00 FY94-95 596.20 f835:91 f295.00 5365.00 3386.00 564:50 3475.00 ~ r. :Vt N Attachment 2 1 ' ' May 26, 20T0 To: North.Bay Agency;Cliemical.Pool Members- Re: Recommendation for FY 201'0/~1 ~1 Chemical Purchases I Per. the NBACP tneeting.of May 26, 2U 10 and.having a majority of We Member Agencies present the following is the I~IBACP•reconimendatons for Chemical Purchases for the FY 2010J201.T: Aluminum Sulfate CaUStiC Sods, 50,% . Caustic Soda, 25°~ Sodium Hypochloriie 12:5% Full load Sodium Hypoehlorife. 172:5°~ Short load (0-4000.ga1) Sodium,Bisul(te, 25% HydrofluosilicicAc1d, 24°~ Ferric Chloride, 43% Liquid Chlorine Gas,Ton Cylinders, Full load General;Chemical Company. Brenntag, Racific 8renntag Pacific $~~Dry Ton $358.130 Dry Ton $383.80 Dry Ton. Sierra Chemical Company Sierra:Chemical Company BrennfagPacifc BrenntagPacific Kemira Water;Solutions . Sierra Chemical'Company Chlorine Gas;Ton Cylinders, load Sierra Chemical Company Chlorine Gas,150# Bottles, Fuil 100% Sierra Chemical''Company Fraxair,~lnc $0:5995' Gallon $0:6152 Gallon $0.739 Gallon $2,899.90 Dry Ton $640.0t)'Dry Ton $545.001 Ton Cylinder $510:001 Ton Cylinder $11,5.00: Each $0:276 CCF I All the polymers,are subject to each.individual facilities performance dynamics, each'Member Agency must determine ~ the compatibility of these chemicals with their .given processes.. Tli'erefore, there will be: no reconunendation on these chemicals. Purchase orders and contracts will be processed by' each individual Member Agency to the respective Chemical Vendors. If you have any further questions, email or contact me at (707) 6~4-8949 x241. Thank you, Dan Ferguson Vallejo Sanitation & Flood'Control District (Host Agency) '~ 6