HomeMy WebLinkAboutAgenda Bill 3I 06/21/2010~l~~v-.c~ Itewv #3 .I
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DATE: June. 21, 2010
TO; Honorable Mayor and Members of the City Council through City Manager
FROM: Vincent Marengo, Public Works Director
SUBJECT: Resolution Authorizing the Filing ofan Application for Federal Surface
Transportation Program (STP):Funding and Committing the Necessary Non-
Federal Match, and Stating the Assurance•to Complete the Sonoma Mountain
Parkway Rehabilitation Project
RECOIVIMENDATION:
It is recommended that the City Council adopt the attached resolution. authorizing. the filing of an
application for Federal Surface. Transportation Program (STP) funding and committing the
necessary non-federal match, and stating the assurance to complete the Sonoma Mountain
Parkway Rehablitation.Project.
BACKGROUND:
Thei most recent federal transportation act called Safe; Accountable, Flexible, Efficient
Transportation Equity Act {SAFETEA) ended on S,epfember 3.0; 2009.. In anticipation of the
enactment of the new federal surface transportation act (New Act); the: Metropolitan
Transportation Commission (MTC) adopted an overall .framework for the investment of roughly
$1.4 billion of federal. funding over the six-year New Act period (MTC Resolution 3925). The
New Act is in effect from FY 20Q9-10 through'FY 20-1.4-15. Out of the $1.4 billion six-year
estimated revenues,:coming to the MTC region; the Commission has made firm funding
commitments of $598 rriillion to programs and projects during'the first three years only (Cycle 1,
FYs 2009-10 through 2012-1.3). The remaining funds will be committed in a future cycle.
Cycle 1 policies. also established a Congestion Management Agency (CMA) Block Grant
approach, which delegated' program management and project selection to the county congestion
management agencies :for three programs, one of which is the Local Streets and Roads Shortfall
(LS'RS) Program... 'The Sonoma County Transportation Authority (SCTA) is Petaluma's CMA
and will be administering.the LSRS Program under the general policies and procedures laid out
Agenda Revie
Dept. Director City Attorney Finance Directory/~ City ManagC
by MTC. After the grant application is approved, Caltrans Local Assistance will manage the
project authorizations and funding.
. .
On April 1., 201'0, SCTA announced a call for projects for the LSRS Program. The deadline for
submitting the application was April 30, 2010. The maximum amount of LSRS funds available
to the City of Petaluma for the Cycle 1 Program -is expected to be $1,036,000. The funding has a
required local match of l 1.47%. All project expenses that exceed $1;036,000 will be the
responsibility of the City and will not be eligible for reimbursement.
IDISCUSSION:
Fora project to be eligible for the Local .Streets and Roads: Shortfall (LSRS) Program,. it must be
for pavement rehabi itation and preventative maintenance located on the federal-aid system.
Capacity-expansion projects, right of way purchases, channelization;.routine maintenance, spot
application, seismic retrofit, and structural repair'on bridges are not eligible activities. Non-
pavement enhancements, such as streetseape projects and new traff c calming features, are also
not eligible for this program. Certain non-pavement activities such as replacement of features
that currently exist on the roadway facility (i.e. ADA curb ramp upgrades, sidewalk repair, traffic
striking, etc:) are eligible expenses for-reimbursement.
Staff reviewed all streets on the federal system and, using its pavement management program
software, made an initial selection of projects. that meet the grant :requirements. The next step in
the selection process was to find a.project of proper size to,ful,ly expend the al ocated.amount,
allowing-some flexibility to adjust to changes in construction costs from now until the project is
constructed. It is less cost effective to pave small segments of streets at vacious locations than
oneicontinuous project. Prior to recommending the project, staffconsulted with Water
Resources and Conservation to determine the.condition of utilities within the proposed project
limits, and considered potential environmental concerns, traffic volumes, community needs and
requests.
Staff proposes the rehabilitation of Sonoma Mountain Parkway, from Wyndham Way to Riesling
Road. The scope of fhe proposed. construction work to complete the project will generally
include grinding ofexisting-asphalt up to 6", to be replaced with new asphalt, dig-outs up to 12",
placement of paving fabric, crack seal, :replacement of existing traffic loops,'traffic striping
removal'; installation of"thermoplastic striping, installation of~ADA compliant ramps,
replacement of damaged sidewalks,: traffic control, and manhole adjustments.
Sonoma County Transportation Authority (SCTA) announced the LSRS Call for Projects on
April 5; 2010, with a-.grant :application submittal deadline. of April 30, 20.10. Staff prepared the
grant application and provided a draft resolution in order to meet the grant deadline.. The
application was' scheduled to be reviewed by SCTA Transportation Advisory Committee on
May 20`h, by -the County Bicycle .and Pedestrian Advisory Committee. on May 26`'' ,and by
Metropolitan Transportation Commission (MTC) onJuly 30, 20.10. The attached resolution is
required prior to the°1VITC meeting. Project.design and environmental is expected to be
completed.inFY 10/1 1, with construction to take place in FY 11/12.
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FINANCIAL IiVIPACTS:
The .Local Streets and Roads Shortfall (I,SRS) distribution share for the City is a maximum of
$1,036,000. The grant reimbursement is 88.53% and the local. match is 11.47%. Funds have
been set aside within the Street .Maintenance :Fund specifically for grant matches and
miscellaneous projects. The total projectcosts are estimated below:
Sonoma Mountain Parkway R'ehabilitation_Proiect
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--~~'•~ '''Uses ° ` ~ ~ , '; Requested ~
~
~ CLP~ud~ct
!, ~ FY ~09/l,f- Estimatc~V
C'alh.us
Rcint~u~~cmcnt
Desi $ 60'000 . $ 53 118
Plannin .Environmental $ 2Q 000 $ 1"7, 706
Construction Contracts $ 935;000 ' $ 827,756
Construction Mana ement $ 48,85Q, ' $ 43;247
CIP Overhead 2:4% . $ 28 085
Pro`ect Contir[ enc $ 106,375 $ 94,174
TOTAL $ 1;198,310 ~ 1,036,000
Fundin Sources.
.Street 1Vlaint Operating,Budget
11.47% Local Match $ 134,225
SU-eet 1Vlaint OperatingBudget
2.4% Overhead $ 28,085
Federal Fundin $ 1 036,000 $ 1,036000
TOTAL $ 1,1-98,310
Street Maintenance. Fund
Street .Maintenance Fund
LSIZS Grant
Total Cost of Proposal or Project:
Amount $udgeted:
N"arne of Fund:
Account Number:
Cur•rent.Fund Balancer
Street Maintenance Fund
ATTACH1VIhJNT,S
1. Resolution
2. - Project Location. Map
$28,085 (overhead)
$134,225 (non-federal match)
$1,®36,000
$1,198,310
$0 (to be added to CIP Budget once, awarded)
M`TC-STP and Street' 1Vlaintenance Fund.
CIP project number to be determined
$1.478M
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ATTACIi6V1E6VT 1
RESOLUTION OF LOCAL SUPPORT
STP FUNDING
RESOLUTION NO.
AUTI=IORIZING TI=IE FILING O,F AN APPLICATION FOR FEDERAL SURFACE
TRANSPORTATION PROGRAM; (STP) FUNDING AND COMMITTING THE NECESSARY
NON-FEDERAL MATCI~,.AND STATING THE ASSURANCE TO COMPLETE THE
SONOMA MOUNTAIN;.,PARKWAY REI~ABILITATION PROJECT
WHEREAS, City of Petaluma (herein referred to as APPLICANT) is submitting an
application to the Metropolitan Transportation Commission (MTC) for $1,036,000 in funding
from the federal Surface Transportation Program, (STP) program for the Sonoma. Mountain
Parkway Rehabilitation Project (herein referred to as PROJECT) for the MTC Resolution, No.
392'5, New Federal Surface Transportation Act (FY 20.09-:1Q FY 2010-11 and FY 2011-12)
Cycle 1 STP/CMAQ Program: Project. Selection Criteria, Policy, Procedures and Programmin;
(herein referred to as PROGRAM); and
WHEREAS, the Safe, Accountable, Flexible; Efficient Transportation Equity Act: A
Legacy for Users (SAFETEA) (Public Law 109-59, August.l0, 2005) authorized the Surface
Transportation Program (STP) (23~U.S.C. § 133) through .September 30, 2009; and
WHEREAS, SAFETEA has been extended through December 3.1, 2010 pursuant to
Public Law 111-147, March -18, 2010 and may be subsequently extended pending enactment of
successor legislation for continued funding; and
WIIEREA5, pursuant to,SAFETEA, and the regulations promulgated thereunder,
eligible project sponsorswshin'g`to receive federal Surface Transportation Program (STP) funds
for a:project shall submit ar application first with the appropriate Metropolitan Planning
Organization (MPO), for review and. in.cl"usion in the: MPO's Transportation Improvement
Program (TIP); and
WHEREAS, the Metropolitan Transportation Commission (MTC) is the MPO for the
nine counties of the San Francisco Bay region; and
WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC
Resolution No. 3506, revised) that sets out procedures governing the application and use of .STP
funds; and
WIIEREAS;_APPLICANT is an eligible. project sponsor for STP funds; and
W~IEREAS, as part of the application for STP funding, MTC requires a resolution
adopted by the responsible. implementing agency stating the following:
1) the commitment of necessary local matching funds of at least 11.47%; and
2) that the sponsor understands that the STP funding is fixed at the programmed amount,
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•and therefore, any ,cost increase cannot be expected to be funded with additional STP
.funds; and
3) that the project will comply with the procedures specified in Regional Project Funding
Delivery Policy (MTC Resolution No. 3606, revised); and
4) the assurance of the sponsor to complete the project. as described in the application, and if
approved, as included in MTC's TIP; and
'S) that the project will comply with all the project-specific requirements as set forth in the
PROGRAM.
NOW, THEREFORE,; BE IT RESOLVED that the APPLICANT is authorized to
execute and file an application for funding for the PROJECT under the Surface Transportation
Program (STP) of SAFETEA, any extensions of SAFETEA or any successor legislation for
continued funding ;and
BE IT FURTHER RESOLVED that the APPLICANT by adopting-this resolution does
hereby state that:
1. APPLICANT will, provide. $134,225 in non-federal. matching funds; and
2. APPLICANT understands that the STP funding; for the project is fixed at the MTC
approved. programmed amount, and that any cost increases must be funded by the
APPLICANT from other funds, and that-APPLICANT does not expect any cost
increases to be funded with additional STP funding; and
3. APPLICANT understands the funding deadlines' associated with these funds and will
comply with the provisions and requirements of the Regional Project Funding
Delivery Policy (MTC Resolution No. 3.606, as revised); and
4. PROJECT will be implemented as described in the complete application and in this
resolution and, if approved, for the amount programmed in the MTC federal TIP; .and
5. APPLICANT and the PROJECT will comply with the -requirements as set forth in the
program; and
BE IT FURTHER RESOLVED that APPLICANT is an eligible sponsor of STP funded
projects; and
BE IT FURTHER R SOLVED that APPLICANT is authorized to submit an
application for'STP funds for the PROJECT; and
~. BE IT FUR`I'IIER RESOLVED that there is no'legal impediment to APPLICANT
ma~;ing applications for the funds; and
BE "IT FUR`I'HE>ft RESOLVED that there is no pending or threatened litigation that
might in any way adversely affect the proposed PROJECT,. or the ability of APPLICANT to
deluer such PROJECT; and
BE IT' FURTHER RESOLVED that APPLICANT authorizes its City Manager or
. ._
desiignee to execute and file an .application with MTC for STP funding for the PROJECT as
referenced in this resolution; and
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BE IT FURTIIER RESQLVED'that a copy of this resolution will be transmitted to the.
MT~C~ in conjunction with the filingof the application; and
BE IT FURTIIER RESQLVED that the 1VITC is requested to support the application
for the PROJECT described in the resolution and to include the PROJECT, if approved, in
MTC's TIP.
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LC)ATI 1VIAP. l~T A LTl~TTAII~ PA I~AY
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SONOIVIA IVIO~JNTAIN PARKWAY
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