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Home My WebLink AboutAgenda Bill 5H 06/21/2010~l ~~evid a~ I tP.wv # 5 . ~-f DATE; ~ =June 21, 2010 TO: Honorable Mayor and Members of the City Council through City Manager FROM: Vincent Marengo, Public Works. Director SUBJECT: Resolution. Approving;a Planned Use to Expend.2008-09 Allocation of Proposition 1 B .Local Streets and Roads Funds, Amending'the 2010'-11 Budget; to Include the 2010-11 Pavement Sealcoat Project, and Authorizing, the Transfer of Funds RECOMMENDATION: It is recommended that the City Council :adopt the attached resolution approving a planned use to expend the 2008-2009 allocation of Proposition 1 B Local Streets `and Roads Funds, amending the 201.0-11 Budget to include the 2010-:11 Pavement Sealcoat Project, and authorizing the transfer of funds. ' BACKGROUND: Proposition 1 B (Prop 1 B) provided- $19.925. billion in bond funds for a variety of transportation priorities, including $2 billion for cities-arid counties to fund Elie maintenance and improvement of local transportation facilities: The Cityreceived two shares of the Prop 1 B allocations: $916,741.85 in FY 2007-08 and $847,322.03 in FY 20.08-09. To utilize Prop IB fund's, the City .Council must first approve a`planned use and submit it to the State Department of Finance during the annual update (,October 2010). Initially, both allocations were planned for the Crinella Drive Reconstruction Project. 'However, the construction contract came in much lower than was originally estimated, leaving. additional funds available for new projects. . The 2007=08 allocation of Prop. 1 B funds will be fully .expended "with the completion of the Cririella, Drive Reconstruction Project and .approximately $644,65.8.:1 S of the 2008-09 Prop 1 B funds have been allocated for the following projects: Crinella~Drive Reconstruction, Petaluma Boulevard South Road Diet, Auto Drive Extension (not yet approved by Council); Protected Left-Turn Signal Upgrade and tle'2010 Jobs for Main Street Bill.' The Feder~12010 Jobs for ; . . Main Street Bill did not pass the,Senate, which leaves insuffcient funds o proceed with the project at this time. However, there is enough funding remaining of the 2008-09 Prop 1 B funds ,to complete a slurry seal project that would cover approximately thirty seven street segments. Agenda Revie Dept.. Director City Attorney Finance Director~~~~ City Manag'~/, DISCUSSION: The'various street locations selected.forthe 2010-11 Pavement Sealcoat:Project were developed through the use of the pavement management software program, that program is recommended by the IVletropol"tan Transportation Commission and used by-most-cities, towns, and counties in the area to assess street maintenance 'and reconstruction needs. Pavement management involves looking at the most economical use of the City's .funds to improve the overall' condition of the City's street system for the long term. Slurry seals are the most versatile and cost effective way to preserve and protect paving investments over time. The application of a slurry seal will extend the life of existing pavements by protecting the undersurface from "the effects of aging and the environment. The pavement condition index (PCI) of the streets selected for a slurry seal treatment should be in the range of 60 or Higher in order to maximize the life of the paveme"nt. 'The. streets selected for this project meet the criteria, which should extend the service life of the pavement 5-10 years. FINANCIAL IMPACTS: The State Department of Financepreviously approved the Cty'splanned use of both 07-08 and 08-09 Prop 1 B funds and deposited a total. of $1,764;064 directly into aCity-designated account. Of that amount, a total of $1,561,399"has been allocatedto C"rinella Drive Reconstruction, Petaluma Boulevard South'Road:Diet,.Auto Drive Extension"(to be approved by Council in 2010-11 Budget), Protected Left-Turn Signal. Upgrade and the 20:10 Jobs for Main Street Bill. In addition to the initial deposits; the Prop 1B account has been.earning interest that must be utilized in the same manner as the original funds. Interest. earned through June 30, 2009 is $26,3'82.23. Thus, an estimated $229,046.11 in Prop 1 B funding remains available for use in completing the proposed aforementioned slurry seal: A prev'io.us 'Prop 1 B fund transfer of $.63;000 from project 000501108' Crinella Drive Rehabilitation to 0'16101007 Petaluma 2010 Various Street Rehabilitation (2010 Jobs for Main Street Bll)'is no longer required, and is available for reallocation as well.; that amount can also be included, bringing the available Prop 1 B funds to $292;046.11. In addition to Prop 1 B funds, $38,706 is available in Street Maintenance "funding "to cover overhead costs and project contingency. Together, these provide a total of $330,752.11 for slurry seals. 2 •ilses ~ ". CI`P Budget 10/11 Design . ~ $ 10,000 ,Legal Counsel $ ] ,000 Planning/E;nvironmental $ 1,000 Construction Contracts $ 240,000 Corstruction Management $ 30,000 Administratiori $ ~ '5,000 CIP Overhead $ 7,752 Project :Contingency $ 3:6,000 Estimated Total Project Cost $ 330,752 Funding Sources Street and Maintenance $ ~ 38,706 Pro 1B Allocation $ 292,046 TOTAL $ 330,752 Total Cost of Proposal or Project: $330;752 Amount Budgeted: $0 Name of Account: Proposition:.1B Funds/Street and Maintenance Funds Source of Funds and Available Balance:. *Proposition 1B Funds in project_C00501.1:08 $292,046 Street Maintenance Fund 2'411 $555,670 *Note: Prop 1B funds remaining from completed projects as well as future accrued interest, will be available for use on future road projects. ATTACFIMENTS ' 1. Resolution 2. Recommended Streets for Slurry Seal RESOLUTION APPROVING A PLANNED USE TO EXPEND 2008-09 ALLOCATION OF PROPOSITION '1B :LOCAL STREETS AND ROADS FUNDS, AMENDING THE 2010-11 BUDGET TO INCLUDE THE 2010-11 PAVEMENT SEALCOAT PROJECT, .AND AUTHORIZING TRANSFER OF FUNDS WHEREAS, 2008-09 Proposition 1 B (Prop 1 B) Local Streets and Roads Improvement Funds have been appropriated to the City of Petaluma for the purpose of local streets and roads projects in the amount of $84.7,322.03; and WHEREAS, of the $847,322.03 in 2008-09 Prop 1B funds, approximately $644;658.15 has been allocated for the following. projects: 'Crinella Drive Reconstruction, Petaluma Boulevard South Road Diet, Auto D"rive Extension (not yet approved.by Council), Protected Left-Turn Signal Upgrade and the 2010 Jobs for Main :Street Bill, leaving $202,663.88 in available funds; and WHEREAS, any interest accrued by the City :from Proposition 1 B Local Streets and Roads Improvement Funds must be made part of the, original allocations and utilized following the same requirements; the estimated. interest, earned through June 30, 2009 is $26,382.23, amounting to $229,046.11 available for other projects; and WHEREAS, a previous Prop tB fund transfer of $63;000 from project 000501108 Crinella Drive Rehabilitation to C1~6101007 Petaluma 2010 Various Street Rehabilitation (2010 Jobs for Main Street Bill) is nolonger-required; and W)FIEREAS, $229,046.11 of available Prop 1 B funds, including interest earned through .June 30, 200,9,.and the additional $63;000.from the canceled Petaluma 201.0. Various Street Rehabilitation project amounts to $292,046.11; and WHEREAS, to.utilize Proposition 1B Local Streets and Roads Funds, City Council must approve a planned use of.the funds, as determined by the State C'ontroller's Office, and submit to the State Department of Finance during the annual update; and WHEREAS, the planned: use for the Prop 1 B funds must be included in the City of Petaluma 2010.=1:1 budget;-and 4 WHEREAS, City staff has derived ;a plan for the use of the Prop 1 B fiends allocation through the 2010-11 Pavement,SealcoatProject; and WHEI~AS, the overhead of 2:4% will be paid out of Street Maintenance Funds in the amount of $7,752. N®W, THEREFORE, BE I'T:12ES®LVEI); that the City Council of the City of Petaluma hereby: 1. Approves the proposed use of Proposition 1 B Local Streets and Roads Improvement Funds; and 2. Resolves that a certified copy ofthis resolution and its attachments, and any accompanying supporting'materials is made available to the State Department of Finance; and 3. Amends the Fiscal Year 2010-11 Adopted.Budget to 'include the 2010 Pavement Sealcoat Project. 4. Authorizes the transfer of `$.229,046 of the available $229,046.11 of Prop 1 B funding from project 000501108~Crnel~la Drive Rehabilitation to C16101'008 2010-11 Pavement Sealcoat Project. 5. Authorizes the transfer of'$63;000 from project 016101.007 Petaluma 2010 Various Street Rehabilitation to 616101008 2010-11 Pavement. Sealcoat Project. 6. Authorizes the transfer of $38;706 from the Street and Maintenance Fund to 016101'008 .2010-11 Pavement Sealcoat Project. 5 ~~~~ ~ ~ ~ ~ 2010 Recornmended Slurry Seals Street Name Begin Location Ending Location ALBERT WAY MCGREGORAVENUE _ .. WEAVERLY DRIVE ALBERT WAY 1'50' OF PUTNAM:WAY `. RUTNAM WAY ALLEGHENY,000RT YARBERRY DRIVE END OF CDS BAKER STREET BODEGA AVENUE WESTERN AVENUE BAYWOOD.000RT LOUISE;INAY END OF'CDS BLUE HERON COURT WREN DRIVE END OF CDS BOND AVE C'ASA'GRANCIE ROAD MCDOWELL BLVD:SOUTH BOREAL PLACE. BORDEAUX.DRIVE END OF CDS. BRODY PLACE INVERNESS DRIVE END OF CDS BURGANDY-COURT ELY ROAD ~ . END OF CDS CAPISTRANO'DRIVE ~ LOUISE'WAY ELY BOULEVARD SOUTH CHELSEA COURT GREENWICH STREET ,_ END OF CDS COCHRANEWAY MT: VIEW AVENUE END OF CDS COTTONWOOD COURT BAYN/OOD DRIVE END OF CDS DUBLIN COURT WINDSOR-DRIVE WINDSOR DRIVE EARL COURT ELMr.DRIUE END OF CDS EASTSIDE CIRCLE EASTSIC)E'WAY - EASTSI-DE WAY EAST SUNNY SLOPE ROAD I STREET SUNNYSLOPE CT. ECHO COURT IVY LANE ~ END OF:CDS EL PASEO DRIVE BODEGA AVENUE _ BQDEGA AVENUE FALLBROOK LANE RIVER`PINE CIRCLE RIVER PINECIRCLE GRANDVIEW AVENUE MOUNTAIN VIEW AVENUE ~ END: OF STREET ROUSE LANE ' PHEASANT DRIVE ClUAIL DRIVE HIGHLAND ROAD SUNNY HILLDRIVE END OF STREET HIDDEN VALLEY - GRANITE VALLEY - END'OF:STREET INGRAM WAY TURTLE,CREEK-WAY TURTLE CREEK WAY KINGFISH COURT CHERRY STREET END OF CDS LAUREL'STREET WEST STREET END OF STREET MCNEAR AVENUE 200FT S.OF NIISSION.ST - ' BEAR CREEK COURT MORNING GLORY DRIVE MARIA DRIVE WCiOD SORREL DRIVE NORIEL LANE HAWK DRIVE TURTLECREEK WAY OSPREY PLACE WREN DRIVE END OF CDS _ PRINCE ALBERT COURT RAINIER AVENUE, END OF CDS URNBERRY COURT MCNEAR'AVENUE END OFCDS VANESSA'WAY' SCHUMAN IANE CINDY`LANE VILLAGE EAST DRIVE ELY BL. SOUTH GARFIELD DRIVE. WREN COURT WREN DRIVE END OF CDS _. 6