HomeMy WebLinkAboutAgenda Bill 3.E 07/12/2010w~AL U
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DATE:
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FROM
July 12, 20,10
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Honorable Mayor and'Mernbers of the City Council through City Manager
Vincent.Marengo, Director of Public Works
SUBJECT.: Resolution Approving a Planned Use of Expending 2008-2009 Allocation of
Proposition 1 B Local Streets and, Roads Funds forthe Auto Center Dr. Extension
to .Petaluma Blvd. North Project C53101'002
RECOIVIMENDA'1'lON:
It is recommended that the City Council adopt the attached resolution approving a planned use of
expending 2008-2009 allocation.. of Proposition 1 B local streets and roads .funds for the Auto
Center Dr. Extension to Petaluma Blvd. North Project 0531 OI:002.
BACKGROUND:
Proposition 1 B (Prop 1 B) provided $1.9.925 billion in bond funds for a variety of transportation
priorities, including $2 billionfor cities,and counties to fund=the. maintenance and improvement
of local transportation facilities, The City-has recei~ued two shares of the Prop 1B allocations:
$916,741:85 in FY 2007-08 and $847,322,03 in FY 2008-09.
In order to utilize Prop 1 B funds, the .City must first approve a planned use and submit it to the
State Department of Finance during: the annual update (October 2010). Initially, both allocations
were planned for the Grinella Drive Reconstruction Project, However, the construction contract
came in much lower than was originally estimated, leaving additional funds available for new
projects.
The 2007-08 allocation.of Prop 1 B funds will. be ..fully expended with the' completion of the
Crinella Drive Reconstructon:Project and approximately $644,658.15 of the 2008-09 Prop 1B
funds have been allocated :for the .following-projects: Crinella Drive Reconstruction, Petaluma
Boulevard South Road Diet,, and 20:10-1 IPavement Sealcoat Project. There is enough funding
remaining ofthe 2008-Q9 -Prop 1B funds to complete the Auto. Ceriter Drive Extension to
Petaluma Blvd. North Project,
Agenda Revew.l
Dept. Director City Attorney Finance Director CityManag
DISCUSSION:
To improve vehicular access and circulation to the Auto Mall, Public Works staff has been
working with the owner of the Victory Chevrolet dealership to .extend Auto Center Dr. to its
connection with Petaluma Blvd. North: The original project budget was based on a
preliminary project scope. The preliminary project design was initiated subsequent to
acquisition of the necessary roadway improvement easement: The current project budget is
based on the revised assessment of the project needs. The design and construction
management will be funded.by PCDC funds and construction will be a combination of PCDC
and Prop. l B funds. .
The work, in general, consists of the following improvements: installation of new asphalt
concrete pavement, concrete curb and gutter, valley gutter, sidewalk, driveway, curb ramps;
guardrails, storm drain system,, water and sewer mains, lighting;,planting and irrigation. systems,
signing, striping, pavement markings and advertising sign relocation.
Project construction is anticipated to begin in late summer with completion in December 20.10.
FINANCIAL IMPACTS:
The State Department of Finance previously approved. the City's planned use of both 07-08 and
08-09 Prop 1B funds for the Crinella Drive Reconstruction Project and deposited a total of
$1,764,064 directly into aCity-designated account: In addition to the initial deposits, .the Prop
1 B account has been earning interest that must be utilized in the same manner as the original
funds. There is an estimated $141.,046.11 in Prop 1 B funding available for other road projects,
which includes interest earned through June 30, 2009 ($26,382.23).
,Uses CIP Budgef
IO%11
Desi $ 236 000
Le al Counsel $ 24 000
Plannin Environmental $ 30 000
Land & Easements $ 10.000
Construction Contracts $ 870 000
Desi er Construction Su ort $ 36 000
Staff sal/bens $ 114 000,
CIP Overhead $ 33.000
Project Contin enc $ 132 000
Estimated Total Project Cost $ 1 485'000
Fundin Sources
PCDC $ 1 346 000
Pro 1B Allocation $ 139 000
TOTAL $ 1 485 000
The design cosy shown above is a much larger percentage of the construction contract than
typically seen: The additional charges are primarily due to right of way acquisition (legal
descriptions and plats), but also include additional hazardous material. investigation, and a
complex. issue .regarding a large .sign relocation. Staff charges are primarily for Construction
Management, which are estimated at approximately 10 % of the construction contract, but.also
include design reviews, traffic engineer reviews, and design contract management.
Total Cost of Proposal or Project:
Amount Budgeted:
Project Number:
ATTACHMIJNTS
1. Resolution
$1,485,000 (includes $139,000 - 08-09 Prop 1B
allocation being requested for use)
$1,485,000 ($1,346,000 PCDC and $139,000 Prop 1B)
053101002
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RESOLUTION APPROVING A PLANNED USE OF EXPENDING 2008-09
ALLOCATION OF PROPOSITION 1B LOCAL STREETS AND ROADS FUNDS,
FOR THE AUTO CENTER DRIVE EXTENSION TO PETALUMA BLVD. NORTH
PROJECT 053101002.
WHEREAS, 2008-09 Proposition 1 B Local Streets and Roads Improvement Funds have
been appropriated to the City of Petaluma for the purpose of local streets and roads projects in
,the amount of $847,322.03; and
WHEREAS., approximately $795,658.15 of Proposition 1B Local Streets and Roads
Improvement Funds have been. planned for other projects; and
WHEREAS, any interest accrued by the City from Proposition 1B Local Streets and
Roads Improvement Funds shall be made part of the original allocations and utilized following
the same- requirements; the approximate interest earned through June 30, 2009 is $26,382.23,
leaving an approximate $141,046.11 available for other projects; and
WHEREAS, $141,046.11 of available Proposition 1 B Local Streets and Roads
Improvement Funds including interest earned through June 30, 2009; and
WHEREAS, to utilize Proposition 1 B Local Streets and Roads Funds, City Council must
approve a planned use of the funds, as determined by the State Controller's Office, and submit to
the State Department of Finance during the annual update; and
WHEREAS, the planned use for the Proposition 1 B Local Street and Roads Funds must
be included in the City of Petaluma 2010-11 budget; and
WHEREAS, City Staff has derived a plan for the use of the Proposition 1 B Local Streets
and Roads Funds allocation through the Auto Center Drive Extension to Petaluma Blvd. North;
and
WHEREAS; the overhead of 2.4% and project design will be paid for out of PCDC; and
WHEREAS, project construction will be funded with a combination of PCDC and
Proposition 1 B funds; and.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Petaluma hereby:
N
1. Approves the proposed use of Proposition 1$ Local Streets and Roads Improvement
Funds; and
2. Resolves that a certified copy of this resolution and its attachments,. and any
accompanying supporting materials shall be made available to the .State Department of
Finance; and
3. Authorizes the transfer of $139,000 from project 000501108 Crinella Drive
Rehabilitation to C5310I001 Auto Center Dr. Extension Project.
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