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Home My WebLink AboutAgenda Bill 3.D 07/12/2010`~ ~ L Lr~ R 'Y j85$ ~IgItewv#3.~ DATE: July 12, 2010 TO: Honorable Mayor and Members of the City Council through City Manager FROM: Vincent Marengo, Public Works Director SUBJECT: Resolution Authorizing Staff to Apply for Cycle 9 State Safe Routes to School Program for Various In-Pavement Lighted Crosswalk Improvements RECOMMENDATION: It is recommended that the City Council adopt the attached resolution authorizing staff to apply for Cycle 9 State Safe Routes to School Program for Various In-Pavement Lighted Crosswalk Improvements. BACKGROUND: The Safe Routes to School Program is a reimbursement funding, program for reducing injuries and fatalities through capital projects that improve safety for children in grades K-12 who walk or bicycle to school. It is anticipated that the State will allocate $24.25M for FY 2010/2011. Among the goals of the program are the reduction of injuries-and fatalities to school children, and an increase in walking and bicycling. among students. The program achieves these goals by constructing facilities that enhance safety for pedestrians and bicyclists~who walk or bicycle to school. Projects must fall under the broad categories of pedestrian facilities, traffic calming measures, installation. of traffic control devices, construction of bicycle facilities, and public outreach/education/enforcement. The maximum reimbursement percentage for any Safe Routes to~ School project is ninety (90) percent. The maximum amount of funding for any single project is $450,000. Agenda Dept. Director ~ City Attorney w \ Finance Director~~ City Man DISCUSSION: The grant application proposes to .install five in-pavement lighted crosswalk improvements within the vicinity of Casa Grande High School, Kenilworth Junior High School, St. Vincent's Elementary School, and Valley Oaks Elementary/High School. The specific street locations for the crosswalks are as follows: Howard Street at Union Street, Casa Grande Road at Crinella Drive, Ely Boulevard at Spoonbill Avenue, East Washington Street at Edith Street,' and Riesling Road at Sonoma Mountain Parkway. The locations were selected based on information provided from the City Engineer, Traffic Engineer, Police Department, and community input through the Pedestrian and Bicycle Advisory Committee. These improvements will increase safety for existing users and encourage others to walk and bike to school, shopping, work, and recreational activities. If the project is awarded by Caltrans, staff will return to Council for acceptance of the grant and request authorization to execute the grant-related documents. Grant awards are typically announced approximately 2-4 months after submittal. FINANCIAL IMPACTS: Staff estimates the total project cost to be $389,813. The Safe Routes to School Program will fund 90% of design, environmental, construction, and construction management for an eligible project. It is estimated that~$55,688 from the Street Maintenance Fund operating budget is needed to meet the required 10% match, plus pay the City's overhead. Also included, but separate from the standard overhead will be an additional direct project charge from the Finance Department for grant accounting. This charge is estimated to be less than $1,000.00 and can be paid from the existing budget. Following is an estimate of the total project cost, which will be further refined during the project development process. d_`~ccs~ ~'3P l3 dig-gct IH/Il ~ 1' .~tiunatc~l lleimbursement Design $ 36,500 $ 32,850 Legal Counsel $ 1,000 $ 900 Planning/Environmental $ 12,500 $ 11,250 Construction Contracts $ 250,000 $ 225,000 Construction Management $ 37,500 $ 33,750 CIP Overhead $ 18,563 Project Contingency $ 33,750 $ 30,375 Estimated Total Pro'ect Cost $ 389,813 $ 334,125 Funding Sources Street and Maintenance $ 55,688 State SR2S Grant $ 334,125 $ 334,125 TOTAL $ 389,813 $ 334,125 2 Total Cost of Proposal or Project: $389,813 Amount Budgeted: $0 Name of Account: State Safe Routes to School Grant/Street and Account Number: Funding for Match: Maintenance Funds 2411-2411.0 Street Maintenance Fund 2411 - $55,688 Estimated Fund Balance 6/30/11.: .$1,519,000 (If approved the ending fund balance would be reduced by $55,688.) ATTACHMENTS 1. Resolution 2. Project Location Maps RESOLUTION AUTHORIZING STAFF TO APPLY FOR CYCLE 9 STATE SAFE ROUTES TO SCHOOL PROGRAM FOR VARIOUS IN-PAVEMENT LIGHTED CROSSWALK IMPROVEMENTS WHEREAS, the Cycle 9 State Safe Routes to School Program (SR2S) provides funds for reducing injuries and fatalities through capital projects that improve safety for children in grades K-12 who walk or bicycle to school; and WHEREAS, the California State Department of Transportation (Caltrans) has been delegated the responsibility for administration of the program; and WHEREAS, staff has identified and recommended five in-pavement lighted crosswalk improvements as the grant project; and WHEREAS, if selected; the City of Petaluma will enter into an agreement with the State of California to complete the project; and WHEREAS, the Department of Public Works; Street. Maintenance Operating Budget has sufficient funds for the required ten percent match, and for all. other costs not eligible for reimbursement. NOW, THEREFORE, BE IT RESOLVED that the Petaluma City Council hereby: Authorizes staff to apply for the Cycle 9 State Safe Routes to School Program for Various. In-Pavement Lighted Crosswalk Improvements. 4 VICINITY TAP. IN-.PAV.EIVIENT CROSSWALK LIG~ITS CASA GRANDE IIIG~I SC~IO`OL _, ~~ ~~ { ~~ ,, ~3 ~.'~a~ _ , ,.~~ ~-,,gym ,_ °` i~--, ~ ~ - , ~~~ t -. !i~ ~~ -t ~~1 \~~ CASA GRANDE HYGI~ SC~IOOL ~~ , ~. GRAPffiC 3CALS; ~~ 25'0 0 500_ PROJECT LDdIT3 PRINTING DATE: JQNS 1, EO1O °~ V ~ _ VICINITY NIA IN-PAVEMENT CROSSWALK LIG~IT'S V:AL~~ .®.AKS E~LEENTAR`~ AND I~IGI-I. SCI~~OLS ,, I~ ; ; -,-------. E f i ~~ 1 ~~ W ~, ~~ __. ~ ~' ~ ~ '~ _____ ~ __~._ _ _ , _~ TTY _ - :____._.~.~.~ _~_. ~~.~..___..~.____._~~_.__ _...._.._...__~ ~PAYRAN _~_ EST w .. _. ~mm.. i z ~ ~, ~ ~ i ~ E-+ ~" ~. _ ' -_ ~ ~ € ~ ~.,~,. Z - I ..____ ~ x ~ ~ l ______ - o ~ rr ( i ._ m~~~ E ~ ~ ~ ~ ~ e ~~ ~~' ALLY Y .OAKS __ d ._.._. --K-~ _- ~___._. ~ ~; LE~YENTARY '~ ~ ~W _.._. __ - _~ _ i.- - ~- AND HIGH -~' ~ , _. '_~ _~~.~~~. _ ;J;.~.;, ~~ ~_!' ~__..~~. mW~~__ _ .__~..a_ _, ._ ~::_- ~__ SCHOOLS ~' . K 7 .. ' L ... - .. 3- i ~ t 1~„ rd, ~ ~ ~ ..... ~~= 6 _.. ~_~._. i _ `_ _j .. ,_ ... { l... ~ 3 ~ .III , ~-~'°r GRAPHIQ:SC_ALB ~' 1'50, ~ 0 ~~ 0 300 PFtOdSCT LIALIT§ PRINTDdG DATS: TUNS 1, 2010 _ . VICINITY MAP:` IN-PAVE~!IE~NT C~OSSALI~ LI~I-ITS .:ENI~®~TI-L J~Jl~TI=O IIIIGI=I SC~I4~L .;- (~ i ~ ~ ~ ( ; .~_.. ~ 3 e-- ---~ ~_ -'~ KENILti~'OR`~H ~ ~ r ~_ ~- I ~ i (~ JUNIOR NIGH ~ ~ ~_~ ~ ~_ _ ~.~ _ ~~~' _._ ~ SCHOOL `J `~ --' ~~ ~ '~ ` c ~i~ ~'° ' w, ~ ii ~'~ ~ °-rt ~ ~ ~. ~IL ~,~wuviuuuwullU~uu.~Ul ~~~urrt~iui~,~,~~~ ~ I~~ ~ ~ ~ '~~-~--" ~~~ ~~ I ~ ~,~ T~~~ ~~ ~~ ~ ~~ ~~ IES OAD ,,,~` ,. __~._~ ~ l _ ~.~! i`. f ~ ^ 1~' ~ ~v ~ `~ ...- . r _i .... ~; r n `~ .~ ... ,. ~~ .. ~.~ j. ~~ i~ ~T~ .,~ - - - -- .... _..~.. ~~~ ~ ~ ~~~ ( ~~° f ~. GRAEffiG SC,ALS: ,~ ,~~' 150 0 30U, AIN PARKWAY PROJECT LIMITS PRINTIIdG--DATE: JUNG S, E010 J VICINITY APo IN-PAVEMENT CROSS~NA~L LIG~ITS S';. VINC~EIVTS IELE'ENTARY SCI-I'~oL ,, ~.. ~ ~ ~ ~ ~ ~ c~ ~ ,,,bl. y ,,` ~ f ?~.,,~ S ~ ~ fir` ~,~tr ~~:..,~.1~ ~. `y . J ~' ~ i ! jf/ f ~~ .. ~` ,,u ~. R 0~ ,._ ~~ ~ ~ ~ ,~ + - .~ _ ~- , ~,~-- ~n_ ~ . . -_ .t.~._~ ~...~ ~ _~. ' _ f_ ~ ; j ~z - ~ ~. ,, ._.~. F ++ ,~ .~. I - , ; .~-% } 3 l --a..~ ` r ~ __~ _ _ ~, ~~ ~ - ~~ ~~ ~~ Q- ~~~.. ~~~ _~ ~ _~.. _~ ..r ,.. ;, ,, ~ ~ ~ ~ p. ~ 'GRAPHIC; 3CAI~! r PR07SCT LZId1T3 ~~" 2~0 Z O • ,400, PRINTING DATE: JANE i. ZO10.