HomeMy WebLinkAboutStaff Report 4.A 11/17/2014Agenda Item '#4.A
I85$
DATE: November 17, 2014
TO: Honorable Mayor and Members of the City Council through City Manager`
FROM: Dianne Dinsmore, Director of Human Resources
Dan St. John, Director, Public Works and Utilities
SUBJECT: Resolution Approving an Amendment to the Classification and Compensation
Plans by: 1) Establishing the New Classifications and Pay Ranges of Deputy
Director of Public Works & Utilities and Assistant Operations Manager;
2) Authorizing the Position Allocations of One Deputy Director of Public Works
& Utilities, Two Assistant Operations Managers, and One Public Works Inspector
II; 3) Abolishing the Classifications of Engineering Manager, Utility Supervisor,
Public Works Supervisor, Utility Manager, Assistant Utility Manager, Public
Facilities Manager, Public Facilities & Services Project Manager, Water
Conservation Coordinator, Project Manager -Green Building, Parks & Landscape
Manager; and 4) Revising the Classifications, Allocations and Pay Ranges of
Project Manager, Parks & Facilities Maintenance Manager, and Environmental
Services Analyst.
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution:
Establishing the New Classifications and Pay Ranges of Deputy Director of Public Works
& Utilities and Assistant Operations Manager;
2. Authorizing the Position Allocations of One Deputy Director of Public Works &
Utilities, Two Assistant Operations Managers, and One Public Works Inspector I1;
3. Abolishing the Classifications of Engineering Manager, Utility Supervisor, Public Works
Supervisor, Utility Manager, Assistant Utility Manager, Public Facilities Manager, Public
Facilities & Services Project Manager, Water Conservation Coordinator, Project
Manager -Green Building, Parks & Landscape Manager;
4. Revising the Classifications. Allocations and Pay Ranges of Project Manager, Parks &
Facilities Maintenance Manager, and Environmental Services Analyst.
BACKGROUND
In 2012, the Public Works Department and Water Resources and Conservation Department
merged to form the current Public Works and Utilities Department. Over time, the duties and
scope of various positions shifted as a joint structure developed. In 2012, employee
representatives requested a number of positions be studied. Bryce Consulting, specialists in
classification work, was engaged to conduct a study.
The recommendations resulting from the study and meetings with bargaining units on the effects
of the classification actions are presented here for Council approval.
DISCUSSION
Following the merger of the Public Works Department and Water Resources and Conservation
Department, duties and responsibilities changed to accommodate the joint structure. Petaluma
Professional and Mid -Managers Association (PPMMA) filed grievances claiming eight of its
members were performing duties outside the scope of their classifications. In response to the
grievances, and in order to appropriately and accurately complete the portion of the department
consolidation involving the assignment of work, the City engaged the services of Bryce
Consulting to conduct a comprehensive classification review involving the following:
• Systematically describe in the classification plan the kinds of work being performed by
employees and the levels of responsibility and difficulty of that work.
• Develop a classification structure that reflects the City's overall classification strategy
and includes a clear definition of terms.
• Draft new or revised class specifications as appropriate.
• Allocate each study position to the appropriate class based on the duties and
responsibilities assigned at the time the position was studied.
• Allow for a review process to permit each employee to review the draft classification
recommendations and to submit concerns directly to the consultant.
• Develop a classification plan that accurately describes positions, allows for flexibility,
and assists with developing recruitment and career development strategies.
• Review and recommend salaries for study classifications to ensure salaries are internally
sound.
The comprehensive department study recommended the creation of a number of new
classifications, reclassification of several incumbents, and revising salary ranges and existing
classification specifications. The results of the study and the recommendations contained herein
support completion of the consolidation of the two departments and also address the issues that
were raised in the grievance process. A summary of the findings for each position is provided at
Exhibit A. Complete job descriptions are provided at Exhibit B.
Human Resources has completed bargaining the effects of the class study recommendations with
PPMMA. Any changes resulting from this process are reflected in the final product presented here.
2
FINANCIAL IMPACTS
If approved, four incumbents will receive modest pay increases, resulting in an increase in salary
and wage expenses by approximately $11,625 annually in the Streets, Water, Sewer, and CIP
Funds, while one will experience a reduction of pay, resulting in reduced salary and wage
expenses of approximately $13,900 annually, in General Fund, for a net annual savings of
approximately $2,275. The financial impact of the proposed changes will result in a net savings
of approximately $1,150 for the remainder of FY 15 and has been incorporated into the existing
FY 15 budget.
ATTACHMENTS
1. Resolution
2. Exhibit A — Summary of Findings
® Items listed below are large in volume and are not attached to this report, but may be viewed in the
City Clerk's office.
3. Exhibit B — Revised Classification Specifications
ATTACHMENT 1
RESOLUTION APPROVING AN AMENDMENT TO THE CLASSIFICATION AND
COMPENSATION PLANS BY: 1) ESTABLISHING THE NEW CLASSIFICATIONS
AND PAY RANGES OF DEPUTY DIRECTOR OF PUBLIC WORKS & UTILITIES
AND ASSISTANT OPERATIONS MANAGER; 2) AUTHORIZING THE POSITION
ALLOCATIONS OF ONE DEPUTY DIRECTOR OF PUBLIC WORKS & UTILITIES,
TWO ASSISTANT OPERATIONS MANAGERS, AND ONE PUBLIC WORKS
INSPECTOR Il; 3) ABOLISHING THE CLASSIFICATIONS OF ENGINEERING
MANAGER, UTILITY SUPERVISOR, PUBLIC WORKS SUPERVISOR, UTILITY
MANAGER, ASSISTANT UTILITY MANAGER, PUBLIC FACILITIES MANAGER,
PUBLIC FACILITIES & SERVICES PROJECT MANAGER, WATER
CONSERVATION COORDINATOR, PROJECT MANAGER -GREEN BUILDING,
PARKS & LANDSCAPE MANAGER; AND 4) REVISING THE CLASSIFICATIONS,
ALLOCATIONS AND PAY RANGES OF PROJECT MANAGER, PARKS &
FACILITIES MAINTENANCE MANAGER, AND ENVIRONMENTAL SERVICES
ANALYST
WHEREAS, the City wishes to ]seep current its Classification and Compensation Plans,
and amendments and/or revisions to the Classification and Compensation Plans are effective
upon approval by the City Council; and,
WHEREAS, a current City Council goal prioritizes completion of the consolidation of
the Public Works and Water Resources and Conservation Departments; and
WHEREAS, the Petaluma Professional and Mid -Managers Association (PPMMA) filed
grievances claiming eight of its members were performing duties outside the scope of their
classification; and
WHEREAS, in order to address the grievances and to appropriately work toward
completion of the consolidation of the two departments, the City engaged Bryce Consulting,
specialists in classification work, to conduct a comprehensive study; and
WHEREAS, the study recommended the creation of two new classifications with salary
modifications and corresponding reclassification of personnel as listed below; and
Existing Classification Pay Range
New Classification
Pay Range
Engineering Manager $8.690.93—$10,563.93
Deputy Director of Public
$9,125.00—$11,091.49
Monthly
Works S Utilities
Monthly
*Utility Supervisor $5,508.53 - $6,697.87
Assistant Operations
$6.583.43 — $8,002.20
*Public Works Supervisor Monthly
Manager (2)
Monthly
` Identities positions subject to MWIA Enevances
WHEREAS, the study also recommended revising classification specifications
and
adjusting one salary range as listed below; and
4
Existing Classification
Title
Project Manager — Green
Building
*Parks & Landscape
Manager
Environmental Services
Supervisor
*City Engineer
*Water Conservation
Coordinator
Pay Range
New Classification
Title or Other Change
N/A
Project Manager
Update Job Description
N/A
Parks & Facilities
Maintenance Manager
Update Job Description
N/A
Update Job Description
N/A
$5,546.67 — $6,742.67
Monthly
* Identifies positions subject to PPNIMA grievances
Update Job Description
Environmental Services
Analyst
Pay Range
N/A
N/A
N/A
N/A
$5,662.66 — $6,883.00
Monthly
WHEREAS, based on current service level demands the study also recommended a
position reclassification of personnel from an existing classification into an existing
classification as listed below; and
Existing Position
Public Works Inspection Supervisor
Reclassified Position
Public Works Inspector II
WHEREAS, in order to keep the Classification and Compensation Plans current, there
are classifications listed below that can be abolished because they are replaced with new
classification specifications, they have not been used in several years, or they do not represent
the consolidation of the departments; and
Classification to be Abolished
Engineering Manager
Utility Supervisor
Public Works Supervisor
Utility Manager
Assistant Utility Manager
Public Facilities Manager
Public Facilities and Services Project Manager
Justification
Incumbent reclassified to New Classification
Incumbent reclassified to New Classification
Incumbent reclassified to New Classification
Replaced by Operations Manager in 2013
No Longer Necessary
No Longer Necessary
No Longer Necessary
WHEREAS, the City has completed bargaining the effects of the class study
recommendations with PPMMA; and
WHEREAS, the City Manager/Personnel Officer has determined that certain duties and
responsibilities are appropriately allocated as described in the attached Exhibit A; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
Approves the amendment to the Classification and Compensation Plans as written in this
Resolution.
2. Establishes the New Classifications and Pay Ranges of Deputy Director of Public Works
& Utilities and Assistant Operations Manager.
3. Authorizes the Position Allocations of One Deputy Director of Public Works & Utilities,
Two Assistant Operations Managers, and One Public Works Inspector II;
4. Abolishes the Classifications of Engineering Manager, Utility Supervisor, Public Works
Supervisor, Utility Manager, Assistant Utility Manager, Public Facilities Manager, Public
Facilities & Services Project Manager, Water Conservation Coordinator, Project
Manager -Green Building, Parks & Landscape Manager;
Revises the Classifications, Allocations and Pay Ranges of Project Manager, Parks &
Facilities Maintenance Manager, and Environmental Services Analyst.
6. Takes this action pursuant to Personnel Code 3.04.020 and Personnel Rules and
Regulations (Rule IV — Classification and Rule V — Compensation) and, that the notice of
this action has been properly posted in accordance with City of Petaluma Personnel Rules
and Regulations.
EXHIBIT A
Summary of Findings
Enaineerina Manaeer
The Engineering Manager classification includes responsibility for planning, organizing, directing
and coordinating activities of the Capital Projects Division within the Public Works and Utilities
Department including the planning, organization, control, integration, financial management,
grants management, and completion of public infrastructure development, construction and
maintenance functions. The position is appropriately classified. However, the title does not
accurately reflect the scope of this position. In addition, while the main focus of the classification
will continue to include overseeing and implementing the City's capital improvement projects,
there is minimal coverage for the Director of Public Works and Utilities. While there are division
managers, there is not a position designated with authority to act on behalf of and represent the
Director or serve in the absence of the Director. Based on the size and complexity of the
functions within the department, a Deputy Director classification is appropriate. Therefore, it is
recommended that Engineering Manager be retitled to Deputy Director, and the salary range be
set at $9,125 to $11,091 per month, which is approximately 5% above the current salary.
Inspection Sunervisor
The Inspection Supervisor classification includes responsibility for monitoring, supervising and
coordinating the building and public works inspection activities of the Public Works Department
and participating in the more complex and difficult work of performing technical inspection. The
classification exercises formal and/or functional supervision over inspection field staff and
performs a variety of technical and supervisory tasks relative to assigned areas of responsibility.
The position is responsible for approving, conditioning, inspecting and finalizing permits related to
public right-of-way; inspecting development projects; investigating and enforcing code
enforcement issues; and meeting with contractors before and during construction.
As a result of reorganization, position eliminations and consolidation, the incumbent no longer
supervises any staff. Therefore, it is recommended that the Inspection Supervisor position be
deleted, a Public Works Inspector II position be added, and the incumbent be reclassified from
Inspection Supervisor to Public Works Inspector II, which is a journey level classification and
more appropriately reflects the duties currently performed by the incumbent.
Utilitv Supervisor
The Utility Supervisor classification includes responsibility for directing, coordinating and
supervising staff, operations and maintenance activities within an assigned section of the
Operations and Maintenance Division. Areas of responsibility include the installation,
maintenance, repair, expansion and relocation of water distribution, surface water management and
wastewater collection and water recycling facilities as well as ensuring compliance with
operational requirements in assigned areas of responsibility and evaluating and determining
manpower, materials and equipment required for projects. The classification performs first level
direct supervisory responsibilities over staff.
There are currently two Utility Supervisor incumbents. Based on the recent reorganization and the
needs of the department, the positions have been assigned responsibilities above a first level
7
supervisor classification and now include assisting with the development and implementation of
goals and objectives for assigned responsibilities and establishing performance standards and
methods; participating in long -terns planning to assess and address future needs; developing and
implementing comprehensive preventative maintenance programs and ensuring effectiveness of
programs; and reviewing and providing input on design and modification of infrastructure. It is
therefore recommended that the broad classification of Assistant Operations Manager be created
with a salary range of $6,583.43 to $8,002.20 per month, two Utility Supervisor positions be
deleted, two Assistant Operations Manager positions be added, and the incumbents be reclassified
from Utility Supervisor to Assistant Operations Manager. Under this broad classification,
incumbents may be assigned responsibility for either street and fleet maintenance or utility
operations and maintenance, but are expected to provide coverage in the absence of the other.
Water Conservation Coordinator
The Water Conservation Coordinator classification includes responsibility for the administration of
programs related to water conservation, including public outreach and reporting. However,
additional duties now include programs for expansion of recycled water use, groundwater
monitoring, solid waste contract management, urban water planning, management of
environmentally sensitive lands owned by the City, and public education related to programs. The
position requires a bachelor's degree in environmental engineering, environmental studies,
landscaping, water supply, natural resources management, business management or related field and
three years of increasingly responsible experience in water conservation that included the
preparation, implementation and coordination of water conservation programs. Over time, since the
consolidation of the two fomier departments, the position has broadened to include the areas listed
above with increased technical and management skills required in the area of analytics and multiple
program management. With the changes to the job description, it is recommended that the title be
changed to Environmental Services Analyst and the salary be raised approximately 2% to $5,662.66
— $6,883.00 per month.
Citv Eneineer. Environmental Services Supervisor. Project Manaeer — Green Buildine_ . Parks and
Landscape Manager
The incumbents in these positions are appropriately classified and compensated. The classification
specifications were updated in the course of the study. In addition, titles that more appropriately
reflect the scope of Project Manager — Green Building and Parks and Landscape Manager were
recommended. The former Project Manager — Green Building position now performs project
management on a broader range of projects, and therefore the narrow descriptor of "green building"
was deleted, and the classification specification was edited to remove the limitations. The Parks and
Landscape Manager position has been managing facilities maintenance in additions to parks and
LAD's maintenance, and therefore the title is recommended to change to Parks and Facilities
Maintenance Manager.
8
EXHIBIT B
Classification Specifications
Assistant Operations Manager
Summary
CITY OF PETALUMA
CLASS SPECIFICATION
Date: 11/17/2014
Job Class: 09ASOM
To plan, organize, direct, and supervise operations, maintenance and services activities within an
assigned section of the Department of Public Works and Utilities to include street maintenance
and repair, painting, signage, lighting, fleet services and/or water distribution, storm drains, and
wastewater collection system maintenance and operations; to ensure compliance with operational
and regulatory requirements; and to perform a variety of technical tasks relative to assigned area
of responsibility.
Class Characteristics
Direction is provided by the Operations Manager; responsibilities include the direct supervision
of lower level technical and support services positions.
This position is distinguished from the Operations Manager by the latter's responsibility for the
overall management of the division.
Essential Duties, Skills, and Demands of the Position
The ditties, skills, and demands described here are representative of those that must be met by an
employee to successfully perform the essential fimctimns of this_job. Reasonable accommodations
may be made to enable individuals nviln a disability to perform the essential duties, skills, and
demannds.
Duties:
Recommend and implement goals and objectives for an assigned section; establish performance
standards and methods for activities and operations related to the maintenance, installation and
operation of the City's utility systems and/or the maintenance of streets and fleet; implement
policies and procedures.
Plan, organize, assign, supervise and review the work of staff involved in a wide range of
maintenance and operations work activities.
Evaluate operations and activities of assigned responsibilities and recommend improvements and
modifications; prepare various reports on operations and activities and maintain records of
activities.
Participate in budget preparation and administration including preparing cost estimates for
budget recommendations, submitting justifications for staff. supplies, equipment and services,
and monitoring and controlling expenditures; participate in long-term planning activities to
assess future needs; research and recommend new operational methods, techniques, and
equipment as appropriate; provide assistance with developing and overseeing project budgets.
Participate in the selection of staff; provide and coordinate staff training, work with employees to
correct deficiencies, and implement discipline procedures, as necessary.
Review and evaluate proposed projects to determine the most feasible approach including staff,
materials and equipment needed; make determinations and prepare cost estimates for staffing and
equipment needed for projected activities; establish work priorities and timelines and make
recommendations on project implementation; prepare and present written and/or oral project
recommendations.
Analyze trends to assist in determining adequacy of current facilities and to project community
demands for future facilities; assist with the development and implementation of plans to meet
and serve the community.
Interpret and provide direction on new regulatory requirements as they impact the City's utility
system; ensure that any operational changes are communicated to technical staff and senior
management.
Develop and implement a comprehensive preventative maintenance program for assigned
activities; monitor program for effectiveness and make adjustments are required.
Prepare specifications and make recommendations for new equipment; recommend the purchase
of new equipment as necessary.
Provide technical assistance to staff pertaining to assigned functions and areas; serve as a
technical resource and reference for problem areas; direct remedial actions.
Conduct project inspections to evaluate progress and ensure conformance to specifications;
confer with other City staff to coordinate work schedules and ensure effective and efficient
operations.
Review or prepare plans and specifications for contract work; inspect, review and oversee the
work of various contractors, evaluating progress and ensuring compliance to standards; prepare
execute, and administer contracts relating to assigned area of responsibility.
Direct the response and/or personally respond to inquiries and complaints from the public;
coordinate with other departments and City staff to identify and resolve issues; meet with
concerned citizens' organizations.
Supervise the operation of pumps and related flow and pressure control and storage facilities
manually or through the use of a Supervisory Control and Data Acquisition (SCADA) to
maintain and/or adjust system flow and pressure requirements; control flows to meet consumer
demands including fire flow demands and minimum pressure requirements.
Determine, calculate and ensure proper control of chemical dosage rates for wellhead
disinfections, treatment and distribution residual maintenance; investigate water quality problems
in the distribution system as required.
Prepare and/or present a variety of reports, records, forms, correspondence and related
documentation on assigned operations; ensure all mandated forms and reports are properly
completed and filed in a timely manner.
Confer with representatives of other utilities and entities to coordinate work schedules for the
most effective and economic repair activities.
Review and provide input on the design and modification of infrastructure.
Direct the implementation of safety programs to ensure a safe working environment for
employees; review OSHA and other regulatory safety requirements and adjust safety programs
as necessary, monitor staff compliance with safety procedures; ensure that work activities are
carried out in a safe and efficient manner; respond appropriately to emergency situations as
necessary. .
Respond to after -hour emergencies regarding assigned functions.
Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service.
Perform related duties as assigned.
Skills/Abilities:
Plan, organize, direct, and supervise assigned operations and maintenance activities with an
emphasis on providing timely and efficient customer service.
Estimate time, materials, and labor requirements to complete assigned projects.
Ensure compliance with operational and mandated regulatory and other requirements.
Read, analyze, and interpret common scientific and technical journals, financial reports, and
legal documents.
Conduct studies, prepare comprehensive reports and determine cost effective ways to conduct
assigned activities.
Evaluate and determine proper control and feed rates of chemicals and materials used in utility
systems.
Read, understand and interpret construction plans and specifications.
Assist in the development and monitoring of an assigned program budget.
Develop and recommend policies and procedures related to assigned operations.
)J,
Inspect work and administer contracts for wort: performed by others.
Solve problems effectively and efficiently.
Exercise independent judgment within general policy guidelines.
Supervise, train and evaluate assigned staff.
Prepare, present and maintain accurate records and required reports.
Effectively represent the City in contacts with senior management, City Council, public,
businesses, community organizations, regional organizations, and other government entities.
Carry out safety regulations and direct policies in order to comply with all Federal, State, and
local enviromnental and safety regulations.
Operate and use modern office equipment including a computer and applicable software.
Establish and maintain effective working relationships with those contacted in the course of
work.
Communicate clearly and concisely, both orally and in writing.
Phvsical Demands and Work Environment:
While performing the duties of this job, the employee will be frequently required to sit and talk
and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel
objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal,
personal computer or keyboard device; operate office equipment requiring repetitive arm/hand
movement. The employee will occasionally lift and/or move up to 50 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception, and the ability to adjust focus. The employee is occasionally exposed to
outside weather conditions and must operate an automobile to attend various meetings and
workshops. The noise level in the work environment is usually moderate.
QUALIFICATIONS
Knowledee of
Principles and practices associated with the repair and maintenance of City streets, signs,
vehicles and equipment and/or operations, installation and maintenance of various utility
systems.
Materials, methods, and equipment used in the operation and maintenance of utility systems,
including water distribution, storm drain repair, recycled water and wastewater collections, and
street maintenance, vehicle and equipment repair activities.
Pertinent Federal, State and local rules regulation and guidelines for assigned area of
responsibility.
iJ
Contract preparation and administration.
Principles and practices of water distribution mathematics including water measurements,
formulas, units and conversion factors, water pressure, calculation of dosage, feed rates and flow
rates.
Methods and techniques of implementing and administering utility safety and security programs.
Methods and techniques of inspecting Public Works and Utility maintenance projects.
Methods and techniques of monitoring and regulating chemical processes.
Principles and practices of supervision, training and performance evaluation.
Principles and practices of budget monitoring and administration.
Principles and practices of safety management.
Principles and practices of record keeping.
Principles and practices of effective customer service.
Education and Experience:
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be quali&ing. A typical ti>>ay to gain such I0701t,ledge and abilities
would be:
Education:
Equivalent to graduation from high school. Course work in industrial technology, supervision,
and/or operations and maintenance of utility systems is highly desirable.
Experience:
Four years of increasingly responsible experience performing work in the operations and
maintenance of streets or utility systems. Experience should include at least one year in a
supervisory capacity.
Licenses/Certifications:
When assigned to the Utilities Division, possession of a California Department of Public Health
Grade 2 Water Treatment Operator's Certificate and California Department of Public Health
Grade 3 Water Distribution Operator's Certificate is required. If designated as Chief Operator for
the City's water distribution system, possession of a Grade 5 Certificate is required.
Possession of a valid California Class C driver's license with a satisfactory driving record.
Desirable:
California Water Environment Association Grade III Collection System Maintenance Certificate.
Additional Requirement:
Must be willing to work outside normal working hours when necessary.
Established:
Resolution #:
Revised:
Department:
FLSA Status:
11/17/2014
Public Works & Utilities
Exempt
't�
City Engineer
Summary
CITY OF PETALUMA
CLASS SPECIFICATION
Date: 11/17/14
Job Class: 09CENG
To plan, organize, direct and coordinate, activities of the Development Engineering Division
within the Public Works and Utilities Department including the review of development
applications for consistency with City, State, Federal, and industry standards and specifications;
to coordinate Development Engineering activities with other divisions and departments; to serve
as City's Floodplain Administrator; to serve as the City Engineer; to represent the Division to
other City departments, City Council, City Commissions and Committees, outside agencies and
developers; and to provide highly complex staff assistance to the Director of Public Works and
Utilities; to coordinate and support standing committee(s) appointed by the Council.
Class Characteristics
General direction is provided by the Director of Public Works and Utilities; responsibilities
include the direct and indirect supervision of lower level supervisory, professional, technical, and
support services positions.
This position is distinguished from the Senior Civil Engineer by its management responsibilities
for division operations, staff and activities.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are represenlaiNe of those that must be nuet by all
employee to successfidly perform the essential functions of this job. Reasonable accommodations
may be mode to enable individuals with a disability to performs the essential duties, skills, and
demands.
Duties:
Develop and implement divisional goals, objectives, policies and procedures
Plan, organize and direct Development Engineering Division activities including the review of
development projects for compliance with City standards, local, state and federal regulations.
Prepare the Development Engineering Division budget; assists in budget implementation;
participate in the forecast of additional finds needed for staffing, equipment, materials and
supplies; administer approved budget.
Recommend the appointment of personnel; provide or coordinate staff training; conduct
performance evaluations; implement discipline procedures as required; maintain discipline and
high standards necessary for the efficient and professional operation of the department.
I
Establish schedules and methods for the review of development projects; participate in or
oversee engineering studies including traffic engineering, General Plan, CIP, bicycle and
pedestrian plans, specific plans, and environmental impact reports.
Review and approve for consistency with City standards and plans, technical reports including
traffic impact analysis, hydrology and hydraulic studies, stonn water quality mitigation plans and
storm water pollution prevention plans, geotechnical studies, sewer capacity studies, and water
flows and pressure for domestic and fire flow purposes.
Serve as City Engineer, recording final maps, parcel maps, lot line adjustments, mergers,
certificates of correction; review and approve tentative parcel map applications.
Serve as City Traffic Engineer, participating in and overseeing the design, implementation and
operation of City-wide traffic signals including traffic signal timing, controller system
operations, traffic signal system operating software and safety aspects related to traffic
engineering and operations and City streetlight system; prepare, review and approve traffic,
speed, and safety studies for City streets, neighborhood traffic calming programs, traffic signal
and stop sign warrant studies.
Serve as City's Floodplain Administrator, enforcing and interpreting the City's Floodplain
Ordinance and General Plan policies and programs; review and approve map revisions; maintain
and update City's Flood Insurance Rate Maps.
Serve as City's Americans with Disabilities Administration (ADA) Coordinator; implement the
City's infrastructure accessibility program and enforce accessibility requirements for new
development in the right of way.
Manage professional and technical contracts; direct the preparation of complex: engineering and
environmental studies.
Confer with and make presentations to various boards and commissions, committees,
governmental agencies, and public and private organizations.
Participate in long and short-term planning for department objectives.
Attend conferences, meetings, and seminars to keep informed of new developments; confer with
a variety of public and private officials on related issues and may serve as the City's
representative to other governmental agencies.
Evaluate and determine organizational needs and functional changes in order to improve
efficiency and effectiveness of the department; organize project staff according to project
requirements.
Seine as a member of the department's executive team and participate in discussion and
decisions related to department -wide activities impacting personnel, facilities, quality goals and
budgets.
May serve in the absence of the Director.
C�
Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service.
Represent the division and department to outside agencies and organizations; participate in
outside community and professional groups and committees; provide technical assistance as
necessary.
Perform related duties as assigned.
Shills/Abilities:
Organize and direct activities associated with development and traffic engineering projects.
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Interpret and apply City and department policies, procedures, rules and regulations.
Prepare and administer division budget.
Ensure division compliance with regulatory requirements.
Manage the more complex development projects and effectively identify, negotiate and resolve
issues with developers.
Read, analyze, and interpret common scientific and technical journals, financial reports, and
legal documents.
Write effective reports and explain complex engineering projects and ideas in a manner that is
understandable to those with little or no engineering background.
Perform detailed analysis of designs, specifications, and plans.
Apply engineering principles and techniques to the solution of complex civil engineering
problems including land development.
Prepare clear, concise, and accurate reports and correspondence.
Apply advanced mathematical concepts and knowledge of engineering principles and techniques
to solutions.
Effectively learn and apply Flood Plain and Americans with Disabilities program requirements.
Respond to inquiries or complaints from customers, outside agencies, or members of the
business community.
Effectively present information to senior management, public groups, and/or City Council.
Prepare and present clear and concise technical and administrative reports.
Establish and maintain effective working relationships with those contacted in the course of
work.
Communicate clearly and concisely, both orally and in writing.
Phvsical Demands and Work Environment:
While performing the duties of this job, the employee will be frequently required to sit and talk
and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel
objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal,
personal computer or keyboard device; operate office equipment requiring repetitive arm/hand
movement. The employee will occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception, and the ability to adjust focus. The employee is occasionally exposed to
outside weather conditions and must operate an automobile to attend various meetings and
workshops. The noise level in the work environment is usually moderate.
Qualifications
Knowledge of:
Principles and practices of civil and traffic engineering.
Methods and techniques used for planning and engineering studies, and the implementation of
development projects.
Principles and practices of contract administration and project management and evaluation.
Federal, state, and local regulatory requirements, including applicable codes, ordinances,
regulations, and guidelines.
Construction materials, methods, and equipment.
Principles and practices of leadership, motivation, team building and conflict resolution.
Modern office procedures and computer equipment including engineering applications.
Principles and practices of organizational analysis and management.
Budgeting procedures and techniques.
Practices and procedures of local government, regulatory agencies, and grant agencies.
Principles and practices of supervision, training and personnel management.
Principles and practices of effective customer service
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical fray to gain such knowledge and abilities
Would be:
Education:
A Bachelor's degree from an accredited college or university with major course work in civil
engineer, or a closely related field.
Experience:
Five years of increasingly responsible professional civil engineering project management
experience; at least two years of experience must include supervisory experience.
Certificates/Licenses:
Possession of a valid California Class C driver's license.
Registration as a Professional Civil Engineer in the State of California.
Established:
03/90
Resolution #:
90-147 N.C.S.
Revised:
11/35/02
11/17/2014
Resolution#:
2002-180 N.C.S.
2014 -
Reformatted:
06/30/06
Department:
Public Works & Utilities
FLSA Status:
Exempt
�`
r
Deputy Director of Public Works & Utilities
Summary
CITY OF PETALUMA
CLASS SPECIFICATION
Date: 11/17/2014
Job Class: 09ENMG
To plan, organize, direct and coordinate activities of the Capital Improvements Division within
the Public Works and Utilities Department including the planning, organization, control,
integration, financial management, grants management, and completion of public infrastructure
development, construction and maintenance functions; to coordinate Capital Improvements
activities with other divisions and departments; to represent the Division to other City
departments, City Council, and outside agencies; to assist the Director of Public Works and
Utilities in managing and directing the operations and activities of the department; and to serve
in the absence of the Director of Public Works and Utilities.
Class Characteristics
General direction is provided by the Director of Public Works and Utilities; responsibilities
include the direct and indirect supervision of lower level supervisory, professional, technical, and
support services positions.
This position is distinguished from the Senior Civil Engineer and Engineering Manager positions
by its management responsibilities for division operations, staff and activities.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by an
employee to successfidly perform the essential f mctions of this job. Reasonable accommodations
may be made to enable indii,iduals with a disability to perform the essential duties, skills, and
demands.
Duties
Develop and implement divisional goals, objectives, policies and procedures; assist with the
development and implementation of department -wide goals and objectives.
Plan, organize and direct Capital hnprovements Division activities including the assignment and
management of various capital improvement projects; assist the Director of Public Works and
Utilities with the overall management of the department.
Direct, oversee and participate in the development of the Capital Improvements Division work
plan; assign work activities, projects and programs; monitor work flow; review and evaluate
work products, methods, and procedures.
,�l
Prepare the Capital Improvements Division budget; assist in budget implementation; participate
in the forecast of additional funds needed for staffing, equipment, materials and supplies;
administer approved budgets.
Recommend the appointment of personnel; provide or coordinate staff training; conduct
performance evaluations; implement discipline procedures as required; maintain discipline and
high standards necessary for the efficient and professional operation of the department.
Establish schedules and methods for the design and construction of capital improvement
projects; initiate, conduct and oversee engineering planning studies to identify short and long-
term capital improvement needs.
Assist in preparation and administration of the department's Capital and Maintenance Programs;
review and evaluate programs and anticipate future needs.
Prepare and/or direct and review the preparation of plans, specifications and estimates pertaining
to construction; investigate and make recommendations on infrastructure problems; provide
teclmical support on engineering solutions; review elements of environmental impact reports for
compliance with City policies, rules and regulations; conduct studies and prepare reports on
relevant issues; apply for and administer grant funds for studies and construction projects.
Perform detailed analysis of designs, specifications and plans; apply engineering principles and
techniques to the solution of complex civil engineering problems, including maintenance of land
and municipal infrastructure and operation of facilities and equipment; review and sign
engineering drawings, contracts, work orders, change orders, and purchase orders.
Assemble, organize, and present written and/or oral reports containing alternative solutions and
recommendations regarding specific resources, plans, and policies.
Review policies and operating procedures for conformance to established standards; ensure the
City's compliance with various ordinances, codes, and applicable laws; review operating
conditions in the field.
Manage professional and technical contracts regarding the operation and maintenance of the
City's facilities and infrastructure; direct the preparation of complex engineering and
environmental studies.
Provide advice and technical assistance to City management and staff, commissions, committees,
and the public; represent the department on various committees; discuss and explain department
plans, programs and projects at public and community meetings, legislative and administrative
hearings, and related ftmctions.
Negotiate contracts and agreements with consultants, contractors and service providers, other
local agencies and state agencies; negotiate change orders, resolve conflicts and solve problems
ensuring the needs of the City are met.
Attend conferences, meetings, and seminars to keep informed of new developments; confer with
a variety of public and private officials on related issues and may serve as the City's
representative to other governmental agencies
Evaluate and determine organizational needs and functional changes in order to improve
efficiency and effectiveness of the department; organize project staff according to project
requirements.
Serve as a member of the department's executive team and participate in discussion and
decisions related to department -wide activities impacting personnel, facilities, quality goals and
budgets.
Provide technical and administrative assistance to the Director of Public Works and Utilities with
respect to the overall operations of the department; serve in the absence of the Director.
Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service.
Represent the division and department to outside agencies and organizations; participate in
outside community and professional groups and committees; provide technical assistance as
necessary.
Perform related duties as assigned
Skills/Abilities:
Organize and direct activities associated with the design and construction of capital improvement
projects.
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Interpret and apply City and department policies, procedures, rules and regulations.
Prepare and administer division and Capital Improvement Program budget.
Ensure division compliance with regulatory requirements.
Manage the more complex capital improvement projects and effectively identify, negotiate and
resolve issues with outside contractors, consultants and service providers.
Read, analyze, and interpret common scientific and technical journals, financial reports, and
legal documents.
Write effective reports and explain complex engineering projects and ideas in a manner that is
understandable to those with little or no engineering background.
Apply engineering principles and techniques to the solution of complex civil engineering
problems including municipal infrastructure.
Apply advanced mathematical concepts and knowledge of engineering principles and techniques
to solutions.
Interpret an extensive variety of technical instructions in mathematical or diagram form and deal
with several abstract and concrete variables.
Respond to inquiries or complaints from customers, outside agencies, or members of the
business community.
Effectively present information to senior management, public groups, and the City Council.
Prepare and present clear and concise technical and administrative reports.
Establish and maintain effective working relationships with those contacted in the course of
work.
Communicate clearly and concisely, both orally and in writing.
Phvsical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands
and arms. The employee is occasionally required to stand, walk, climb or balance; stoop, kneel,
crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 25
pounds. Specific vision abilities required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception, and ability to adjust focus. The employee is
occasionally exposed to heat, cold, wind and extreme rain events; moving mechanical parts;
high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather
conditions; risk of electrical shock:; and vibration; to climb ladders, stairs, scaffolds, work: around
traffic; enter confined spaces; reach above the shoulder, twist and turn, kneel, bend and lift. The
noise level in the work environment is usually moderate.
Qualifications
Knowledee of:
Principles and practices of civil engineering and project management.
Methods and techniques used for planning and engineering studies, and the design and
construction of municipal facilities and infrastructure.
Current developments and information on facilities and infrastructure management practices,
including principles and practices of sound financial management.
Maintenance and operation of City infrastructure, facilities and equipment.
Methods and techniques of field data collection, tabulation, and analysis.
Federal, state, and local regulatory requirements, including applicable codes, ordinances,
0
regulations, and guidelines; principles of grant finding application and administration.
Principles and practices of leadership, motivation, team building and conflict resolution.
Modern office procedures and computer equipment including engineering applications.
Principles and practices of organizational analysis and management.
Budgeting procedures and techniques.
Practices and procedures of local government, regulatory agencies, and grant agencies.
Principles and practices of supervision, training and personnel management.
Education and EXnerience
Any combination equivalent to the educatio77 and experience likely to provide the required
la7owledge a77d abilities would be qualifying. A typical fray to gain such knowledge and abilities
would be:
Education:
A Bachelor's degree from an accredited college or university with major course work in civil
engineering, or a closely related field.
Experience:
Five years of increasingly responsible professional civil engineering project management
experience; at least two years of experience must include supervisory experience.
Certifications/Licenses:
Possession of a valid California Class C driver's license.
Registration as a Professional Civil Engineer in the State of California.
Established:
03/90
Resolution #:
90-147 N.C.S.
Revised:
06/05/06
11/17/2014
Resolution#:
2006-095 N.C.S.
2014 -
Department:
Public Works & Utilities
FLSA Status:
Exempt
Environmental Services Analyst
Summary
CITY OF PETALUMA
CLASS SPECIFICATION
Date: 11/17/14
Job Class: 04WCCO
To plan, organize, coordinate and implement a variety of resource conservation programs
including water conservation, recycled water expansion, solid waste, and urban water planning;
to provide expertise in program elements for the organization; and to perform a variety of
professional and technical level tasks relative to assigned areas of responsibility.
Class Characteristics
General direction is provided by the Environmental Services Manager; responsibilities may
include the direct or indirect supervision of technical staff.
Essential Duties, Skills, and Demands of the Position
The ditties, skills, and demands described here are representative of those that must be met by an
employee to successfully pelfornn the essential fntnctions of this job. Reasonable accommodations
may be made to enable individuals Inion a disability to penfornn the essential ditties, skills, and
demands.
Duties
Recommend and assist in the implementation of goals and objectives; establish schedules and
methods for resource conservation programs; implement policies and procedures.
Develop, implement, and revise resources conservation programs as new technologies and
program elements are identified; plan and implement recycled water expansion program, solid
waste programs, urban water planning and other resource management programs; develop
strategies and time schedules for implementing new program components.
Research and analyze water use patterns to identify conservation methods; investigate and
develop methods to reduce the City's flow to the wastewater treatment plant; gather, analyze and
interpret data related to water supply and use to determine cost effective program options;
analyze existing water and recycled water mainline locations; provide recommendations on
expanding existing recycled water system to new tertiary recycled water program.
Oversee and manage various water conservation program components, including, but not limited
to, the California Irrigation Management hifornfation System (CIMIS) weather stations, ultra-
low flush toilets, water -conserving landscaping and irrigation techniques, rebate measures,
recycled water uses, conmiercial/industrial/institirtional/residential water use surveys, water
pricing, and other water saving devices.
'Wl
Develop and provide ongoing public awareness and consumer education related to assigned
resource programs, including resource conservation methods and techniques; prepare and make
presentations to consumers; present workshops and short training programs on conservation and
other resource management topics; develop activities for conservation activities; create press
releases, newsletters, flyers and other information resources on water conservation.
Coordinate resource conservation program efforts of various divisions of City departments and
volunteer groups; represent the City in dealing with conservation issues before the City Council,
Chamber of Commerce, the public, state and local regulators, and a wide range of commrmity
groups; represent the City on the California Urban Water Conservation Council and other groups
as assigned.
Identify and map new and existing accounts available to connect to existing recycled main lines;
assist in feasibility studies and of recycled water expansion programs; perform ongoing
monitoring of new and existing accounts.
Participate in budget preparation and administration; prepare cost estimates for budget
recommendations; submit justifications for equipment, materials and supplies; monitor and
control expenditure.
Implement and administer the City's Water Conservation Plan; track, implement and ensure
compliance with California's Urban Water Conservation Best Management Practices and other
local, state and federal water related rules and regulations; prepare various reports for local and
state agencies; update Petaluma's Urban Water Management and Urban Water Shortage
Contingency Plans.
Research and write technical reports and proposed regulations and ordinances to control the use
of water; write and administer grants for environmental services projects.
Conduct water audits; may install or provide advice in installing water -saving devices;
coordinate with other agencies in the planning and implementation of regional conservation
programs; monitor and evaluate conservation results.
Prepare, negotiate and administer landscape maintenance agreements and contracts for City
facilities; plan and design new and/or renovated water -efficient landscapes at City facilities.
Review, analyze and administer solid waste contracts; prepare and manage contracts for related
services and oversee procurement of conservation materials.
Perform development plan review for new construction and renovation projects to ensure
compliance with City standards as they relate to water, sewers. storm drain, and related public
works facilities as required.
Answer questions and provide information to the public; investigate complaints and recommend
corrective action as necessary to resolve complaints.
Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service.
Perform related duties as assigned.
Skills/Abilities:
Review and analyze data on water consumption and identify measures that targets inefficient use.
Use computer forecasting and water planning tools; conduct water audits.
Organize, implement and manage water conservation programs and activities.
Prepare and present a variety of technical and administrative reports.
Make effective, professional presentations to a wide variety of audiences, such as community
groups, schools, businesses and public commissions.
Interpret and explain pertinent resource conservation policies, programs and procedures.
Assist in the development and monitoring of program budgets.
Write and create technical publications, reports, grants, training curricula, graphs, brochures and
other materials to inforni and educate the public about conservation related topics.
Communicate effectively both verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
May supervise, train and evaluate staff.
Operate and use modern office equipment including a computer and applicable software.
Phvsical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to sit, stand, walk, use
hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach
with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The
employee must frequently lift and/or move weight up to 50 pounds. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision, depth
perception, and ability to adjust focus. The employee operates a motor vehicle to transport
materials and perform job duties. While performing the duties of this job, the employee is
frequently exposed to outside weather conditions. The employee is occasionally exposed to
fumes or airborne particles. The employee occasionally works with use of vehicle. The noise
level in the work environment is usually moderate.
Qualifications
Knowledee o£
'91
Principles and practices of resource conservation program development, implementation and
monitoring.
Techniques and equipment used in irrigation and water distribution and the operation of various
water savings devices.
Water efficient irrigation and landscape practices.
Methods of creating and managing public information programs.
Pertinent local, state and federal laws, ordinances and rules.
Principles and practices of budget monitoring.
Grant writing and administration.
Principles and practices of effective customer service.
Modern office procedures and computer equipment including word processing, spreadsheets,
graphics, and audio-visual aids including Microsoft Word and Excel, PowerPoint and Publisher.
Social media such as Facebook and Twitter as tool for public information and engagement.
Education and Exnerience
piny combination equivalent to the education and experience likely to provide the rewired
knowledge and abilities would be quali)5,ing. A t}pical way to gain the knowledge and abilities
would be:
Education:
Equivalent to a Bachelor's degree from an accredited college or university with major work in
environmental engineering, environmental studies, landscaping, water supply, natural resources
management, business management, or closely related field.
Experience:
Three years of increasingly responsible experience in resource conservation that includes the
preparation, implementation, and coordination of resource conservation programs. Experience in
water utilities is preferred.
Certificates/Licenses:
Possession of a valid California Class C driver's license with a satisfactory driving record.
Possession of a Water Conservation Practitioner certificate from the American Water Works
Association.
Possession of a Certified Landscape Irrigation Auditor certificate from the Irrigation Association.
Established: 06/20/05
Resolution #: 2005-191 N.C.S.
2014 -
Revised: 06/30/06, 11/17/2014
Department: Public Works & Utilities
FLSA Status: Non-exempt
Environmental Services Supervisor
Summary
CITY OP PETALUNIA
CLASS SPECIFICATION
Date: 11/17/14
Job Class 0915
To plan, organize, direct and supervise the work of environmental compliance inspection and
water pollution control laboratory; and of programs related to National Pollutant Discharge
Elimination Program System (NPDES) permits including, wastewater discharge compliance,
pollution prevention program, pretreatment program, sewer collection system, storm water,
recycled water, and biosolids management; and to perform a variety of technical tasks relative to
assigned area of responsibility.
Class Characteristics
Direction is provided by the Environmental Services Manager; responsibilities include the direct
supervision of professional and technical positions.
This position is distinguished from the Environmental Services Manager by the latter's
responsibility for the overall management of the division.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that Hurst be met by an
employee to successf lly peI form the essential f mctions of this job. Reasonable
acconnnodatiolis may be made to enable individuals with a disability to perform the essential
duties, skills, and denands.
Duties
Recommend and assist in the implementation of goals and objectives and establish schedules and
methods for activities and operations related to the environmental compliance programs
including inspection and laboratory activities; implement policies and procedures.
Plan, prioritize, assign, supervise and review the work of staff involved in conducting
enviromnental compliance inspections and laboratory operations.
Evaluate operations and activities of assigned responsibilities and recommend improvements and
modifications; prepare various reports on operations and compliance activities.
Participate in budget preparation and administration including preparing cost estimates for
budget recommendations, submitting justifications for staff, supplies, equipment and services.
and monitoring and controlling expenditures.
Participate in the selection of staff, provide and coordinate staff training, work with employees to
correct deficiencies, and implement discipline procedures, as necessary.
Oversee and administer environmental documentation for the department's programs and
projects; and oversee completion of mitigation measures as required by regulatory agencies.
Develop, implement and manage various programs related to NPDES including wastewater
discharge compliance, pollution prevention programs, pretreatment programs, sewer collection
system, storm water, recycled water, and biosolids management to ensure compliance with
requirements.
Prepare and submit a variety of technical reports, including those required by other governmental
agencies; prepare and submit permit renewals and documentation as required.
Perforni technical review of existing, proposed, and new local, state, and federal environmental
regulations and provide appropriate input to City management; maintain library of regulatory
information.
Ensure maintenance of the Environmental Laboratory Accreditation Program certificate.
Develop, evaluate, and implement laboratory policies, procedures, and standards to meet permit
requirements; review and select outside certified environmental laboratories to provide service or
evaluate services.
Oversee and coordinate the completion of permit conditions and mitigation requirements for
Capital Improvement Projects.
Oversee and ensure compliance with Air Quality at the water recycling plant and related
facilities and ensure proper disposal of hazardous waste generate by treatment plant facilities.
Serve as a liaison with various regulatory agencies, coordinate pollution prevention activities
with local businesses and other government agencies.
Answer questions and provide information to the public; investigate complaints and recommend
corrective action as necessary to resolve complaints.
Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service.
Perform related duties as assigned.
Skills/Abilities:
Plan, organize, direct and supervise environmental compliance inspection and laboratory analysis
activities.
Plan and carry out environmental programs that support Capital Improvement Projects.
�i�
Ensure that quality assurance and quality control programs for laboratory analysis and
instrumentation are properly developed and maintained.
Ensure compliance with environmental standards established by Federal, State, local laws,
ordinances and regulations for all regulatory programs.
Plan, implement and carry out the air quality requirements for the Department
Exercise sound and balanced judgment in day-to-day decision malting.
Analyze sets of data with simple and/or complex relationships and arrive at logical conclusions
relative to these relationships; prepare technical reports.
Perform chemistry research.
Implement monitoring programs as required by the Regional Water Quality Control Board, State
Water Resources Control Board, U.S. Environmental Protection Agency, Department of Public
Health, and other regulatory agencies.
Analyze and interpret the results of routine and special laboratory tests.
Assist in the development and monitoring of an assigned program budget.
Develop and recommend policies and procedures related to assigned operations.
Supervise, train and evaluate assigned staff.
Maintain accurate records and prepare comprehensive reports.
Effectively represent the City in contacts with the public, businesses, community organizations,
regional organizations, and other government entities.
Carry out safety regulations and direct policies in order to comply with all federal, state, and
local environmental and safety regulations.
Establish and maintain effective working relationships with those contacted in the course of
work.
Communicate clearly and concisely, both orally and in writing.
Phvsical Demands and Work Environment:
While performing the duties of this job, the employee is frequently required to sit, stand, walk,
talk, hear, and reach with hands and arms. The employee is frequently required to use hands to
finger, handle, or feel objects, tools, or controls, and will frequently be required to enter data into
a terminal. personal computer or keyboard device and operate office equipment requiring
repetitive arm/hand movement. The employee is often required to climb, balance, stoop, kneel.
crouch, or crawl or use the ability to smell. The employee must be able to perform a moderate
amount of physical labor, including having sufficient strength to lift, carry and/or move items up
6
to 50 pounds. Specific vision abilities required by this job include close vision, distance vision,
color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able
to hear alarms and respond to others without being able to see them performing the duties
of this job, the employee is often exposed to outside weather and wet conditions. Other work
conditions include exposure to unpleasant odors, mechanical parts, flumes, airborne particles and
moderate noise levels. There is risk of exposure to hazardous fimies and substances.
Special Phvsical Reauirement:
May be required wear respiratory protection or other safety equipment, and may be required to
wear foot, eye, and hearing protection.
QUALIFICATIONS
Knowledee of:
Principles and practices of developing and implementing a comprehensive environmental
compliance program including NPDES permit compliance and water quality monitoring.
Pertinent local, State and Federal laws, ordinances and rules governing wastewater, water, storm
water, recycled water, air quality, biosolids, pollution prevention, and industrial waste
monitoring and control, including the California Environmental Quality Act (CEQA).
General chemical, biological and physical laboratory testing methods and procedures, including
qualitative and quantitative analyses.
Principles of chemistry and related sciences.
Characteristics and problems involved with wastewater and environmental compliance analysis.
Methods and techniques used in sampling and principles of statistical analysis.
The proper care and maintenance of laboratory equipment; laboratory and safety methods and
procedures.
Modern office procedures and computer equipment including word processing, spreadsheets,
graphics, audio-visual aids, State Water Board reporting systems, operational control and
reporting software.
Principles and practices of supervision, training and performance evaluation.
Principles and practices of budget monitoring.
Principles and practices of safety management.
Principles and practices of effective customer service.
Education and Experience:
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualii i4ng. A t3pical wav to gain such knowledge and abilities
would be:
Education:
Equivalent to a Bachelor's degree from an accredited college or university with major
coursework in chemistry, biology, environmental sciences, civil engineering, or a related field.
Experience:
Five years of increasingly responsible work experience in a water and/or wastewater and/or
industrial laboratory setting with at least one of those years as a supervisor. Experience with
interpreting and implementing complex regulations is desirable.
Licenses/Certificates:
Possession of a valid California Class C driver's license with a satisfactory driving record.
Possession of a California Water Environment Association (CWEA) Laboratory Analyst
Grade II.
Possession of a California Water Environment Association (CWEA) Laboratory Analyst
Grade III certificate is required within two years of appointment.
Additional Reauirement:
Must be willing to work outside normal working hours when necessary.
Established:
Revised:
Resolution #
Department:
FLSA Status:
12/15/08
11/17/2014
2008-230 N.C.S.
2014 -
Public Works & Utilities
Exempt
i
Jh
Summary
CITY OF PETALUMA
CLASS SPECIFICATION
Date: 11/17/14
Job Class: 09PRMG
Parks and Facilities Maintenance Manager
To plan, organize, direct and coordinate the Parks and Facilities Maintenance Division within the
Public Works and Utilities Department including the repair of City's parks, landscaped, and
recreational areas, and City buildings; to coordinate and support standing committee(s) appointed
by the Council; and to provide highly complex staff assistance to the Director of Public Works
and Utilities.
Class Characteristics
General direction is provided by the Director of Public Works and Utilities; responsibilities
include the direct supervision of technical positions.
This position is distinguished from Park Supervisor by its management responsibilities for
division operations, staff and activities, whereas the latter is responsible for supervising the
operations of a section or group within the division.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by an
employee to successfndly perform the essential fnanctions of this job. Reasonable accommodations
may be made to enable individuals lrith a disability to perform the essential duties, skills, and
Cie nnarnds.
Duties:
Develop and implement divisional goals, objectives, policies and procedures
Direct, oversee and participate in the development of the Parks and Facilities Maintenance
Division work plan; assign work activities, projects and programs: monitor work flow; review
and evaluate work products, methods, and procedures.
Prepare the Parks and Facilities Maintenance Division budget; assist in budget implementation;
participate in the forecast of additional funds needed for staffing, equipment, materials and
supplies; administer the approved budget.
Recommend the appointment of personnel; provide or coordinate staff training; conduct
performance evaluations; implement discipline procedures as required; maintain discipline and
high standards necessary for the efficient and professional operation of the department.
Jy
Develop and implement plans related to the maintenance of City parks, recreational facilities,
landscaped areas and buildings; implement policies and procedures.
Oversee the maintenance of parks, playground areas, park facilities, and assigned landscaped
medians, parkways, and other miscellaneous landscapes, recreational facilities and City
buildings.
Participate in the selection and management of outside contractors and consultants to ensure
compliance with City standards; research and resolve contractor performance issues.
Manage City landscape assessment districts (LAD'S) including annual renewals.
Review plans, drawings, and cost projections for public projects and direct the implementation of
changes and construction for new and existing parks, landscape sites, and facilities.
Inspect damaged and diseased trees, shrubs, or turfs on city -owned or landscape assessment
district property to determine appropriate corrective action.
Respond to emergencies including fallen trees and park maintenance problems.
Develop and coordinate a volunteer program for the maintenance of City properties.
Attend meetings, including City Council, various boards and commissions and community
meetings.
Supervise the City's Integrated Pest Management Program and the application of all pesticides
throughout the City.
Prepare a variety of reports, forms, correspondence and related documentation on division
operations; ensure all mandated forms and reports are properly completed and filed in a timely
manner.
Serve as a member of the department's executive team and participate in discussion and
decisions related to department -wide activities impacting personnel, facilities, quality goals and
budgets.
Represent the division and department to outside agencies and organizations; participate in
outside community and professional groups and committees; provide technical assistance as
necessary.
Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service.
Perform related duties as assigned.
Shills/Abilities:
Organize and direct activities associated with the maintenance of parks and landscaped areas,
recreational facilities and City buildings.
'r1
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Interpret and apply City and department policies, procedures, rules and regulations.
Prepare and administer division budget including related elements of capital improvement plan
budget.
Read, analyze, and interpret common scientific and technical journals, financial reports, and
legal documents.
Respond to inquiries or complaints from citizens, regulatory agencies, or members of the public
community.
Review, interpret and understand construction and development plans and blueprints.
Work with mathematical concepts such as probability and statistical inference and fundamentals
of plane and solid geometry.
Apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Maintain accurate records and prepare comprehensive reports.
Effectively represent the City in contacts with the public, businesses, community organizations,
regional organizations, and other government entities.
Carry out safety regulations and direct policies in order to comply with all federal, state, and
local environmental and safety regulations.
Effectively present information to senior management, public groups, and/or City Council.
Prepare and present clear and concise technical and administrative reports.
Establish and maintain effective working relationships with those contacted in the course of
work.
Communicate clearly and concisely, both orally and in writing.
Phvsical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to use hands to finger,
handle, or feel; reach with hands and arms; and tall: or hear. The employee fi•equently is required
to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel,
crouch, crawl; and taste or smell. The employee must occasionally lift and/or move up to 50
pounds. Specific vision abilities required by this job include close vision. distance vision, color
vision, peripheral vision, depth perception, and ability to adjust focus. While performing the
duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving
R�
mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather
conditions, and vibration. The noise level in the work environment is usually moderate.
Qualifications
Knowledee of:
Principles and practices of park and landscape maintenance, cultivation and horticulture.
Principles and practices of facilities maintenance management.
Principles and practices of leadership, motivation, team building and conflict resolution.
Pertinent local, State and Federal laws, ordinances and rules.
Principles and practices of contract administration.
Modern office procedures and computer equipment including word processing, spreadsheets,
graphics, audio-visual aids including Microsoft Word and Excel, computerized asset
management systems and public sector financial management programs.
Principles and practices of organizational analysis and management.
Budgeting procedures and techniques.
Occupational health and safety standard practices.
Methods and techniques of analyzing and interpreting data and statistics.
Principles and practices of supervision, training and personnel management.
Principles and Practices of effective customer service.
Education and Experience
Any combination equNalew to the education and experience likely to provide the required
loaowledge and abilities would be qualifying. rl t7Pical fray to gain such knowledge and abilities
would be:
Education
A Bachelor's degree from an accredited college or university with major course work in park
management, construction management, horticulture, forestry, architecture, engineering,
construction management, or a closely related field.
Experience:
Five years of increasingly responsible work experience in the maintenance of parks and
landscaped areas: at least two of the years must include supervisory experience.
�il
Certifications/Licenses:
Possession a valid California Class C Driver's License.
Possession of a valid Pest Control Advisors license (PCA) issued by the State of California,
Department of Pesticide Regulation.
Arborist Certification from the International Society of Arboriculture is desirable.
Established:
07/10/00
Resolution #:
00-187Q N.C.S.
2014 -
Reformatted:
06/30/06
Revised:
11/17/2014
Department:
Public Works & Utilities
FLSA Status:
Exempt
Summary
Project Manager
CITY OF PETALUMA
CLASS SPECIFICATION
Date: 11/17/14
Job Class: 04PMGB
To administer and serve as project manager for various public works architectural,
engineering, and related capital improvement projects for the City; to provide specialized
expertise pertaining to "green building" requirements and opportunities to achieve environmental
sustainability and energy efficiency; to identify, prepare and administer grants for related
projects; and to provide administrative and technical support to the assigned division.
Class Characteristics
Direction is provided by the Engineering Manager; responsibilities include direct or indirect
supervision of subordinate professional, technical, and/or support services positions on a project
basis.
This class can be distinguished from the Engineering Manager by the latter's responsibility for
the overall management of the division and licensing requirements.
Essential Duties, Skills, and Demands of the Position
The duties, skills and denrmsds described here are representative of those that must be met by ata
employee to successfully perform the essentiol fractions of this job. Reasonable acconnnodations
may be made to enable individuals with a disability to perform the essential ditties, skills and
demands.
Duties
Administer, manage and coordinate public works architectural, engineering, and capital
improvement projects, including those designed to achieve environmental sustainability and
energy efficiency; develop, plan, organize, and execute project activities, including the
preparation of project plans, specifications, estimates and schedules.
Work with project architects, engineers and other staff to identify "green building" options;
research green building alternatives and perform cost/benefit analyses; investigate and analyze
the full scope of short and long term advantages to green building opportunities.
Develop proposals and recommendations for project sustainability and energy efficiency;
facilitate and coordinate green build certification.
Develop proposals and recommendations regarding options for increasing project environmental
sustainability and energy efficiency; develop informational and educational materials to inform
others about green building opportunities.
Prepare, track, monitor, and administer project budgets and grant funding allocations; estimate
project costs; implement cost controls; maintain budget balances; record change orders and
project overruns; maintain and prepare records of expenditures.
Serve as a liaison between various parties to coordinate project design and/or construction
activities; facilitate, coordinate and direct the preparation of project plans, specifications, and
estimates.
Participate in departmental short and long range planning activities as assigned
Arrange, coordinate, and participate in meetings between project participants, principals and
other parties; serve on committees, task forces and work teams; provide staff support as
assigned; research and report on issues.
Establish, coordinate, and maintain project schedules; identify critical tasks and lead times;
distribute updates and related documents; monitor project status, working with contractors and
other participants to keep project on schedule.
Compile and edit project specifications in preparation for bid development; prepare public
documents; lead pre-bid meetings; evaluate responsible and responsive proposals and
participate in the contractor selection process.
Review, negotiate, prepare, and administer contracts and agreements related to assigned
projects.
Coordinate with other department staff to initiate and submit grant applications for new capital
projects.
Prepare a variety of internal and external reports, correspondence, recommendations,
contracts, agenda packets, memoranda and other documents pertaining to assigned functions;
make presentations to City officials, management, employees, contractors, other public
agencies, advisory bodies, and the community.
Respond to inquiries and provide information regarding assigned project activities and related
department matters.
Monitor and evaluate the City's compliance with various ordinances, codes and applicable laws;
report issues of non-compliance; review operational conditions in the field as necessary.
Review environmental impact and other reports for compliance with City policies, rules, and
regulations; conduct special studies on a wide variety of project -related issues.
Build and maintain positive working relationships with co-workers, other City employees and the
public using principles of good customer service.
Perform related duties as assigned
Skills/Abilities:
Plan, organize, manage and coordinate major capital improvement projects in a complex
environment.
Comprehend, interpret and apply complex laws, ordinances, codes, regulations, standards and
requirements pertaining to architectural, engineering and construction activities.
Communicate technical concepts clearly and accurately a variety of audiences.
Interpret and apply complex state laws pertaining to energy efficiency and greenhouse gas
emission reduction.
Prepare complex narrative and statistical reports and make persuasive oral presentations of ideas
and recommendations.
Read and interpret fmancial reports.
Create project schedules and budgets using software tools.
Conduct cost/benefit analyses.
Effectively negotiate contract terms, conditions, and scope changes.
Deal constructively with conflict and develop effective solutions.
Interpret an extensive variety of technical instructions in mathematical or diagram form and deal
with both abstract and concrete variables.
Effectively represent the department to elected officials, City executives, businesses, the public,
and others.
Operate and use modern office equipment including a computer and applicable software.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Phvsical and Work Environment Demands:
While performing the duties of this job, the employee will be frequently required to sit and talk
and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel
objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal,
personal computer or keyboard device: operate office equipment requiring repetitive arm/hand
movement. The employee will occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception, and the ability to adjust focus. The employee is occasionally exposed to
outside weather conditions and must operate an automobile to attend various meetings and
workshops. The noise level in the work environment is usually moderate.
QUALIFICATIONS
Knowledee of:
Principles and practices of architectural, engineering and construction project administration
including project planning, communications, budgeting, costibenefit analysis, financial tracking,
proposal development, contractor selection and contract management.
Basic architectural, engineering and construction principles and practices.
Current building and development codes.
Principles and practices pertaining to "green building."
Principles and practices of grant administration.
Principles and practices of budget development and administration.
Pertinent Federal, State and local laws rules and regulations, including, but not limited to the
California Environmental Quality Act (CEQA) and California Building Code.
Options for maximizing human and environmental health, sustainable site development, water
savings, energy efficiency, materials selection, and indoor environmental quality when
implementing capital improvement projects.
General construction materials, methods and equipment.
Principles and practices of technical and fimctional supervision.
Safety practices pertaining to the work.
Principles and practices of effective customer service.
Modern office procedures and computer equipment including word processing, spreadsheets,
graphics, and audio-visual aids including Microsoft Word and Excel.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be quali&ing. A tjpical way to gain such lnsou,ledge and abilities
would be:
Education:
Equivalent to a Bachelor's degree in engineering, architecture, enviromnental studies,
construction management or a related field.
411-
Experience:
Four years of increasingly responsible experience coordinating and administering
architectural, engineering or construction capital projects. Experience with municipal or
other public sector capital projects is highly desirable.
Certifications/Licenses:
Possession of a valid California Class C driver's license with a satisfactory driving record.
Possession of a valid registration as a Professional Engineer is desirable.
Established:
10/15/07
Revised:
11/17/2014
Resolution #:
2007-177 N.C.S.
2014 -
Department:
Public Works
FLSA Status:
Non -Exempt