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HomeMy WebLinkAboutAgenda Bill 2.E 07/19/2010~S P' L U~Lr R 'Y Ig5$ DAT'E: July 19, 2010. TO: FROM ~ It~~r~v #2 . ~ Honorable Mayor and Members of the City Council through City Manager Larry B. Anderson, Fire Chief SUBJECT: Resolution Accepting the Donation of Emergency Rescue Equipment from the Fireman's Fund Insurance Company Heritage Program Valued at $35,877 and Authorizing the City Manager to Sign a Grant Compliance Agreement ~CONIlVIEIVI)A~'ION It is r.ecommended that the City Council adopt the Resolution Accepting the Donation of Emergency Rescue Equipment from the Fireman's Fund Insurance~Company Heritage Program Valued at $35,877, and Authorizing the City Manager to Sign a Grant Compliance Agreerrient. BAC~KGROUND The Fireman's Fund Heritage Program awards grants and donations to fire departments for the purpose of providing essential firefighting.equipment; firefighter training, and community education programs. Fireman's Fund employees nominate local fire departments for receipt of these~grants and donations. Grant requests are reviewed quarterly by taskforces that include employees and independent insurance agents who make the selection. This year, the City of Petaluma Fire Department requested and was selected for donation of a Holmatro Tool. IDISCYJSSIOlv The Retaluma Fire Department is equipped with two sets of high performance power/hydraulic rescue tools tfiat are carried on two emergency response units (Engine & Truck). This equipment is commonly referred to as the "Jaws of Life." The equipment is essential for both basic and advarrced extrication operations such as cutting open a mangled motor vehicle involved in an accident that traps the occupant(s), lifting heavy equipment and portions of structures such as concrete slabs, for breaching walls, and similar emergency response activities. This ~;quipment has many and diverse applications, and it is considered essential emergency operations eguipment. The equipment has a service life of at least 10 years in high use environments. An added ,benefit of the new equipment is that it has double the cutting capabilities and can cut through the most contemporary and advanced metals now being utilized in the construction.of automobiles. Agenda Review: Dept. Director City Attorney Finance Director~~ City Manager -~ . ~ ~ The Grant request was prepared by department staff responsible for fhe management, maintenance and scheduled replacerrient~ of power/hydraulic~ rescue equipment. The equipment that will be purchased with the Fireman's Fund donatiom is brand new. It will be purchased by ~;ireman''s Fund Insurance directly from the manufacturer and will ar-rive with standard wan•anties. It will replace existing equipment that has been used extensively and is now ready for replacement. Due:,to the current economic recession and the challenges affecting the City of Petaluma, the Fire Department is unable to replace this equipment in the upcoming budget period, and based on these conditions, there is no scheduled replacement cycle for this equipment. The iGrant donation provided by Fireman's Fund Insurance Company represents a tremendous opportunity and benefit to the Fire Department. Receipt of the Grarit donation will. enable the Fire Department to continue to deliver essential rescue services to citizens and visitors inthe City of Petaluma. FINANCIAI, I1V~PACTS Tot~l C'ost of Proposal or Project: $35,877.39 of i)onated Equipment The only cost, incurred by the City is maintenance of the donated new equipment, which is currf>ntly required for the exisfing equipment that will be replaced. A' I' ' I' A C~ I l V I E N' I' S I. Resolution Accepting the Donation of Emergency Rescue Equipment as a Grant from the Fireman's Fund Irisurance Company Heritage Program ~Valued at $35;877 and Authorizing the City Manager to Sign a Grant Compliance Agreement 2. The Heritage Program by Fireman's Fund Grant' Compliance Agreement 3. Fire Service Specification Supply Estimate ~ fjTT~`C!~iYIE'"NT ~ 1tESOI.~JTIOIV ACCEP'TING T~ I)ONA~'IO1V OF ~ EIV~RGE1vCY RESCiJ~ EQ~PIV~IVZ' F'it~01l~g T~ I+`IgtENIA1V'S FiTIVI.D I1VSiTRANCE COIIVVIPANY ~~'TAGE PitOG~tA1VI . V~.iJED A'I' $35,877 AND AIJ~'I~O~ZgNG 'T~ CI'I'~ NIANAGElt TO SIG1V A GItANT' COIIVIPI,~CE AG~EIVV~N'I' W~:~AS, the Fireman's Fund Heritage Program awards grants and donations to fire departments for the purpose of providing essential firef ghting equipment, firefighter training, and ci~mmunity education programs. Fireman's Fund employees nominate local fire departments for receipt of these grant donations, and; Wb~~AS, the Petaluma Fire Department is equipped with two sets of high performance power/hydraulic rescue tools that are carried on two emergency response units (Engine & Truck). This equipment is commonly referred to as the "Jaws of Life", and; W~;I~AS, the equipment has a service life of at least 10 years in high use environments, and; W~:~AS, the equipment that will be purchased with the Fireman's Fund donation is brand new and will be purchased by Fireman's Fund Insurance directly from the manufacturer for the Fire Department, and it will arrive with standard warranties. 1V~~~ T'~~FO~, BE gT R~SOI,V~ID, that the City Council of the City of Petaluma hereby accepts the donation of emergency rescue equipment as a donation from the Fireman's Fund Insurance Company Heritage Program and authorizes the City Manager to sign a Grant Compliance Agreement ~ LI ~°T~l GS~~~~'T ~ Z ~` ~~~~ ~~`s ~ ~ ~ ~ns~~a~c~ Corn~a~ay , _ ~ ~ r: ~ ;~~ ~~~~~~~ ~~~ Th~ Heritage P~-ograrnS"" by F'i~e~ean's Fund Grant Cornplaa~ace ~+~reement This`agreement is made and entered into by and between the , ~ n ~.- __._f ~tL (...'~y _ G~~. . 1 L~ ~i~i_~-'t.'~ ~_,_,~'. _ (Departr,pent/District) ("the Department") located at (street address) ~ S~ , ~ __- ry~ ~ ,_ _~~ ~~ ,~.~ ~C~ ;~ ~~ , ~-~ , - ~ and Fireman's Fund Insurance`Company ("Fireman's Fund") of Novato, CA and its respective subsidiaries (collectively referred #o as the "Company"). Fireman's Fund Provides grants to fire departments and fire and burn p~evention programs at non-profit organizations. Whereas, it is intended that the Department will utilize a grant award or donation ceceived from Company for thie specific purpose outliaed in the DepartmenYs grant application and7or approved by Company. Company reserves the right to communicate with and visit the Department on an ongoing basis to ensure that fhe funding is utilized for#he express purpose intended. The Department is required to apply a grant or do'nation from Company within 90 days of receipt of funds or obtain an extension from Company. Additionally, the Department musf supply Company with a copy of the paici invoice within 30 days of purcliases utilizing funding from the Heritage Program. Invoice copies should' be sent to: I Fireman's Fund insurance Company ' Attn: Heritage Program Grant Manager i ~ 777 San Marin Drive ~ SM-1, A25 Novato, CA 94998-1000 Fax: 415-899-3837 ~ The ~epartment must notify Company within 60 days of receipt offunds if'it decides to purchase a different quantity of,items than' whatwas awarded by Company, or if it ehooses to apply funds differently than origina~ly intended or approved by Company. Unused funds must be returned to Company. If tkie"~Department` plans to use funds for any purpose other than originally outlined and approved by Company, the Department must first obtain approval fcom Company. In the event that the grant funding is not utilized for the purpose(s) approved by Company and/or outlined in the original grant application. and Company is not notified of any changes to the original request, Company reserves the right to revoke the grant funding or donation, requestthe return of the full granUdonation amount, and eliminate the Department from consideration for future funding through the Heritage Program. It is tfie intention of Company to promote the grant and Company will work with the Department on promotional effarts to ensure that they are mutually beneficial. if the Department is awarded a grant or donation, Company expects the Department to participate in a check presentation ceremony that is scheduled mutually, but held within three months after #he check is received and/or when the equipment arrives. Company reserves the right'to film and/or photograph the award presentation and pwblicize the request and award in all internal and external marketing and eommunications activities related to the Company Heritage Program. Company wifl provide stickers to the pepartment which indicate that the equipment was purchased with a grant from Company and the stickers are to be placed on the equipment Pagei1 of 2 I ~ purctiased with funds; granted by :Company, as well as an electronic logo for printed materials, For large donations such as fire safefy houses, Company has the right to assist the Department with design and signage on the "equipment and may pcovide additional funding for this purpose. Company invites your department to contacf us fo discuss any additional marketing or public relations assistance we can provi~le on youur behalf. . ~ Finally, as a way to demonstrate the overall impact of this grant program, Company asks that the Department provide doeumenta#ion demonstrating the effect the funding has had on operations. This can be documented via E-mail, letter, photos, video, or however the department sees fit. We request that this impact be documented and shared with Company within six months of the receipt of the grant or donation or as~special calls occur and the grant funds helped make a difference. By signing this agreement, Department agrees to carry out the aforementioned activities as planned. Agreed to and Accepted: D~partment: By: D'ate: Print Name and Title: Dept. Tax/Fed ID #: Make Grant Checks. Payable to: _ Send Check to: (No PO Boxes) If°check is being mailed directly to a vendor: Vendor Name: C<~ntact'Name: Ta~x ID Number: St'ree4 Address (NO PO Boxes) for check to be sent: P~EASE PRIfVT LEGIB~.Y '~ Page 2 of 2 ~ /~7r~f~lE~7 3,. . . .. , ~ v . ~ - . ~ - ~ . ~~~4 ~~~ . p . . _ . , . "~v Y ~%s ~ p~ ~ ~~ ~ ~ 'F~ire ~}Seruice~ Specificat3ion & Supp`ly ~ -x_ ~` ~ ~' ~- - ~s~ xw ~ ~, ~ ~ - ~. - ~.a s . . . ° r . 5S . . . . ~'ai~f ~s~r~~ ~ Estimate ~ ~~,~ ~;.:° P.o BoX tios~~ - . : ~. ~,~~~ ~ rt .. .. ~ . r~ '~ ;. . ' e Santa Ana, Ca 92711-0817 Estimate No: 13 Date: 10/13/2009 415-302-5687 Territory: 1-800-388-6607 Sales Person: Jason Martin Fax 714=832-5296 Fire Sen~ice Spe~if~canon ~; Suppl}~ jasonmartin@holmatro-fs3.com www. H olmatro-fs3. com Bi~l T.o..~:~ ~ . ... _ ~ ~ ~ ~ ~.` . w . ~ :.~ Petaluma City i ire Department 198 D Street , Petaluma, Ca ~ 94952 r ~~~ ~ Code~. ' ~ : ~ ~ ~a ~ ~ °4°:~rr~ ~ ~" , z ~ ~ ~ , Descnption =~ ~~~ ~ ~ ~~r~ ~,~~ ~ ~ F~ ~, , `~ ~~ ~; ,~,»~ ~ - < ~ ~a : ~r~~ °~o Qty/H ~° , ~~~ Rate D~scount / °°~s, y_.. ~.~~~k . ~ ~ ~~ :: ~ Amount; , - {~~, .~ ~ ~ ~ 055 NCT Core Cutter ~ 4240 Spreader 1.00 1.00 ~ $5,825.00 ~ $6,475:00 .00% ~ ~ 0 0.00% $5;825.00 $6,475.00 340 small telescopic ram ~ 1.00~ $3,647.00 0.00% $3,647.00 4350 lai`ge t ram 50 1/4" max length 1.00 ' $4,500.00 0.00°/a $4,500.00 ' DPU31 multi tool pump 1.00 $8,605.00 0.00% $8,605.00 005 mini cutter I 1:00 $2,784.00 0.00% $2,784.00 CHB ~ Core Hose 32' Blue 1.00' $780.00 0.00% $780.00 CHO 2' CorE: Hose Orange 1.:00 $780.00 0.00% $780.00 * ]ndicates non-taxttble item Subtotal $33,396.00 Tax (9.00%) $2,481.39 Total $35,877.39 .Page~t of 1 . . . ~ .