HomeMy WebLinkAboutResolution 2014-171 N.C.S. 11/17/2014Resolution No. 2014-171 N.C.S.
of the City of Petaluma, California
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT AND ALL OTHER DOCUMENTS NECESSARY TO
PURCHASE AND IMPLEMENT ASSET MANAGEMENT SOFTWARE FROM
LUCITY, INC. IN A PHASE 5 NOT TO EXCEED AMOUNT OF $145,290 AND A
THREE YEAR FULL PROJECT IMPLEMENTATION NOT TO EXCEED AMOUNT
OF $309,330 FOR WHICH BUDGET APPROVAL IS REQUIRED
WHEREAS, the City of Petaluma Public Works and Utilities Department maintains
potable water, stormwater, wastewater, streets, right-of-ways, facilities, parks and other City
infrastructure; and
WHEREAS, the City of Petaluma Public Works and Utilities Department maintains
maintenance records and prepares preventative maintenance plans and capital improvement
projects on this asset infrastructure; and
WHEREAS, the City of Petaluma Public Works and Utilities Department currently uses
multiple separate computer programs with paper-based workflows; and
WHEREAS, the City of Petaluma Council goals for 2014 included implementing an
asset management program with a paperless customer requests management and wort: order
system: and
WHEREAS, the City of Petaluma Council goals for 3014 also included increased
consolidation of the Public Works and Utilities Department: and
WHEREAS, the Council prepared for purchasing and implementing an asset
management system by approving its provision in the 2014-2015 budget: and
WHEREAS, the Public Works and Utilities Department issued a Request from Proposals
from asset management software providers and received responses from seven companies: and
WHEREAS, an evaluation committee conducted in-depth analysis of the received
proposals. had interviews and site visits with current asset management software customers. and
selected Lucity. Inc. as the most qualified and cost effective bidder; and
WHEREAS, Lucity is an asset management sollware that will provide department -wide
operations and CIP planning with a common framework to track, cost, analyze, and consolidate
operational effectiveness, as well as provide a paperless wort: management system that allows
for increased workflow integration with the City's GIs, ffmancial, and customer service
management database and software systems.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
1. Authorizes the City Manager to execute a Professional Services Agreement (PSA)
and all other documents necessary for acquisition of asset management software,
Resolution No, 3014-171 N.C.S. Page I
training and consulting services and three years of annual maintenance from Lucity.
Inc. not to exceed the sum of $309,330.00.
Authorizes the City Manager to approve only these phases of the PSA that are funded
in the budget for each of the fiscal years during the implementation phase.
Under the pokNer and authority conferred upon this Council by the Charter of said City.
REFERENCE: 1 hereby cerlitj the foregoing Resolution ons introduced and adopted bN the A proved as to
Council of the City ol'Petaluma at a Regular meeting on the 17°i dad of Noeember. \ll ft ,an
2014. b} the following vote:
City :\aorney
AYES: Albertson. Barrett, Nlavor Glass, I larris. 1 -leafy, Vice Mavur Keurnev. Miller
NOES: None
ABSENT: None
- rt
ABSTAIN: None
ATTEST:
Cit} Clerk V ff;a}or
Resolution No. 20 14-17 1 N.C.S. Page'_