HomeMy WebLinkAboutStaff Report 3.D 12/15/2014DATE: December 15, 2014
Agenda Item #3.D
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan Sd..JJ IXSCE—Director, Public Works and Utilities
Larry Zimmer, P.E. — Deputy Director, Public Works and Utilities
SUBJECT: Resolution Accepting Completion of the Magnolia Pump Station Upgrade Project
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Accepting Completion of
the Magnolia Pump Station Upgrade Project.
BACKGROUND
This project, included in the current CIP for completion this year, upgraded the Magnolia Potable
Water Pump Station (WPS) which was constructed in 1971. As the oldest pump station in the
City's potable water system, Magnolia WPS required upgrades to address problems with water
hammer, lack of emergency power disconnect, an electrical incident that damaged a PG&E
transformer, and other repairs. The project provided a convenient method to back-up the pump
station. The project will improve reliability of potable water delivery and reduce labor needs for
repairs and operation of the station. The project location is shown on Attachment 2.
Bids were opened on March 12, 2014. On April 21, 2014, the City Council awarded the
construction contract to Pullman Construction, Inc. of Middletown, CA in the amount of
$132,227.50. Construction was successfully completed in November 2014.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
DISCUSSION
The final construction contract cost is $132,227.50, matching the original contract award
amount. No change orders were issued for the project and there are no outstanding claims.
FINANCIAL IMPACTS
The work on the Magnolia Pump Station completes the Pump Station Emergency Power Project.
The approved project budget (Project Number C67401004) was $317,000. With the design,
construction contract, final quantities, contingency, construction management and inspection, the
total cost for the project was $157,928, as shown in following project breakdown:
Project Breakdown
Actual Cost
CIP Budget
Design (City Staff and ArcSine)
$8,200
$25,000
Construction Management and Inspection (Staff)
$0
$29,000
Construction Contracts Based on Final Quantities
$132,228
$210,000
Salaries/Benefits
$12,500
$18,000
Contingency:
$0
$31,000
CIP Overhead
$5,000
$4,000
Total
$157,928
$317,000
At project closeout, all remaining funds will be returned to the Water CIP fund to be used on
future projects.
Following the acceptance of the project, the City Clerk will file a Notice of Completion with the
Sonoma Comity Recorder and the Finance Department will release the contract retention account
to the contractor within 60 days.
ATTACHMENTS
Resolution
Location Map
2
Attachment I
RESOLUTION ACCEPTING COMPLETION OF THE
MAGNOLIA PUMP STATION PROJECT
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable laws, the City of
Petaluma solicited bids for the Magnolia Pump Station Project ("Project"); and
WHEREAS, bids for the Project were opened on March 12, 2014 in accordance with
California Public Contract Code Section 4104.5 and other applicable laws at which time the City
received 4 bids; and
WHEREAS, by Resolution No. 2014-063 N.C.S. adopted April 21, 2014, the City
Council of the City of Petaluma found the bid of $132,227.50 for the Project to be the lowest
responsive bid; awarded the Project to Pullman Construction, Inc. in the amount of $132,227.50
conditioned on Pullman Constructions' timely executing the Project contract and submitting all
required documents; and authorized and directed the City Manager to sign the Project contract on
behalf of the City upon such timely submission and to execute on behalf of the City any
amendments to the Project contract that are necessary to effectively complete the project and/or
to realize the Project and/or cost benefits for the City; and
WHEREAS, the final contract amount as amended including final quantities is
$132,227.50; and
WHEREAS, City staff has inspected the Project and determined that it has been
completed in accordance with the contract requirements subject to the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
The contract entitled Magnolia Pump Station Project, City Project Number C67401004
with a final contract amount of $132,227.50, is accepted as complete subject to the
Contractor's continuing warranty and other obligations pursuant to the contract.
2. The City Clerk is hereby authorized and directed to file a Notice of Completion
concerning the Project with the Sonoma County Clerk's Office within ten (10) days of
the date of this Resolution.
3. Staff is hereby authorized and directed to release all undisputed retention not subject to
pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, the Petaluma City Charter, California
Public Contract Code Section 7107 and applicable law.
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ATTACHMENT 2
MAGNOLIA PUMP STATION
UPGRADE
PROJECT NO. 67401004
LOCATION MAP
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