HomeMy WebLinkAboutAgenda Bill 3.O 08/02/2010~ A Z' U1L1.
aw '~
3`g,y'8
DATE:
TO:
FROM:
SUBJECT:
August 2, 2010
~l~-ev-.d a Ite ms #3.O
Honorable Mayor and Members of the City'Council through City Manager
Pamela Tuft -Interim Director, Water Resources & Conservation
Resolution Approving Award of Contract for the. `C' Street Pump Station
Upgrade Project
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution approving award of
contract for the `C' Street Pump Station Upgrade Project to Pacific Infrastructure Corporation.
BACKGROUND
The `C' Street pump station is located on the west bank of the Petaluma River, near the
intersection of First and C Streets (see attached location map). The station pumps wastewater
from the southwest basin ofthe community underneath the river to a gravity sewer line, which
flows to the City's Pond Influent Pump Station at Hopper Street where it is pumped to the Ellis
Creek Water Recycling Facility. This critical pump station is not operating at an acceptable level
of service and does not meet,the system needs. Structural, mechanical, and electrical
improvements are necessary to meet flow capacity, reliability, safety, maintenance requirements
and reduce the likelihood of damage from flooding during winter storms.
The project upgrades include structural concrete demolition and construction; dry well sump
construction; monorail beam and hoist; ventilation supply and discharge fans; odor control unit;
force main'tie-in connection; bypass pumping during construction; emergency pump suction
piping; standby generator; electrical equipment; instrumentation and controls, including alarms
and Supervisory Control and Data Acquisition (SCADA) system; relocation of PG&E
transformer; and "architectural improvements to compliment. the Downtown Historic District
including horizontal siding and architectural metal roofing.
This project received administrative SPARC approval. in August of2005: Following meetings
and communication'with the neighboring property/ business owner in 2009, architectural
changes and sidewalk improvements were proposed. Staff resubmitted' aSPARC application in
August of 2009 and received :approval. Staff has been in contact with the adjacent businesses
during design and will continue to work with them to minimize disruption during the
construction period.
Agenda Review:
Dept. Director City Attorney Finance Director City Manag
The existing fishing pier at theaerminus of `C' street is unusable at this tune: It was condemned
and partially demolished. In cooperation with. the Parks .and Recreation Department and the
Petaluma Kiwanis' Club, WRC staff has included removal of the pier's deteriorated wood
planking, railings and wire in this project.. The Kiwanis Club has indicted interest and
willingness to work with the City to rebuild the structure upon completion of the Pump Station
project. In addition, the G. Roland Bond Memorial stone and plaque has been removed from the
site to a secure location and will be re-installed by the Kiwanis Club when the pier is rebuilt.
DISCUSSION
The Notice Inviting Bids was issued on June 10, 2010. On July 14, 2010, 3 bids were received as
follows:
Name of Bidder Bid Total
Pacific Infrastructure Corp. $2,305,000 Lowest Responsible Bidder
Valentine Corp. $2,339,379
Pacific Mechanical Corp. $2,422,600
Engineer's Estimate $2,397,000
Pacific Infrastructure Corp. has performed similar projects for the Oro Loma Sanitary District
and the East Bay Dischargers Authority.. Background cheeks conducted with both of these
organizations netted positive reviews. Staff also verified that Pacific Infrastructure Corp.
possesses a valid Class A California Contractor's License, license number 799927, which expires
on 10/31/11, which qualifies Pacific Infrastructure Corp. to perform the work.
Procurement of materials and equipment is scheduled to begin in September 2010 (specific
equipment has a 6-month manufacture lead time). Construction is scheduled to begin in April
2011 and be completed in November 2011.
FINANCIAL IIVIPACTS
Total Estimated Cost of Project:
Contract Amount:
Amount Budgeted:
Name of Fund:
Account Number:
Current Project Balance:
ATTACIINIENTS
1. Resolution
2. Location Map
$3,896,000
$2,305,000
$2,350,000 (Construction Contract)
Wastewater
000500205; GL6600-66999
$3,388,783
2
Attachment 1
RESOLUTION APPROVING AWARD. OF CONTRACT' FOR T>FIE
`C' STREET PUMP STATION UPGRADE PROJECT
CI'T'Y PROJECT N. O. 000500205
WHEREAS, City staff, working with Dodson Psomas, has prepared construction bid documents
and advertised for construction of this Project; and
WIEIEREAS, in accordance with the City of Petaluma Charter and Municipal Code, California
Public Contract Code Section 20162 and other applicable law, City staff solicited bids for the
Project; and
WHEREAS, the project was bid on June 10, 2010, and three (3) bids were received and opened
on July 14, 2010 in accordance with applicable law; and
WHEREAS, the lowest bid for the Project was submitted by Pacific Infrastructure Corporation
(PIC) from Pleasanton, CA for $2,305,000; and
WHEREAS, staff has determined that PIC'~s bid satisfies the bidding requirements for the
Project; and
WHEREAS, staff has verified that;,-PIC.possesses a valid California Contractor's License, Class
A, number 799927 that qualifies PIC to perform the Project; and
WHEREAS, the Project. is categorically exempt pursuant,to California Environmental Quality
Act ("CEQA") and Title 14,.the California Code of Regulations ("CEQA Guidelines"), Section
15301, because the project consistsofrehabilitation of existing structures, facilities, or
mechanical equipment involving negligible or no expansion an existing use.
NOW, TI3EREFORE, BE IT RESOLVED that the City Council of the City hereby:
1. In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162 and other applicable law, waives any and all non-
conformance in the bid of PIC for the `C' Street Pump Station Upgrade, Project No.
000500205, finds the bid of $2,305,000 to be the- lowest; responsive bid and further finds
that PIC is the lowest responsible bidder.
2. Awards the contract for the `C' Street Pump Station Upgrade, Project No. 000500205 to
PIC, in the amount of $2,305,000, the amount of the lowest responsive bid, conditioned
on PIC's timely executing the project contract and submitting 'all required documents,
including but not limited to, executed bonds, certificates of insurance, and endorsements,
in accordance with the project bid documents. '
3. The CityManager and/or his designee is hereby authorized to execute on behalf of the
City of Petaluma amendments to the contract, so long as such amendments in the
aggregate do not. increase the original contract not-to-exceed amount by more than
$338,000.
4. Directs staff to issue a notice of award to PIC.
5.' ~Authorizes'arid directs the City Manager to" execute'the project contract on behalf of the
City of Petaluma upon timelysubmission by.PIC of the signed project.. contract and all
other required document, including but not limited to, executed bonds, certificates of
insurance, and endorsements, in accordance with the project bid documents.
4
ATTACHMEtVT 2
"C" STREET PUMP STATION UPGRADE PROJECT
PROJECT NO. 000500205
LOCATION MAP
~,, „~ f.
~~~ 5 s