HomeMy WebLinkAboutStaff Report 3.F 01/26/2015(i)
DATE: January 26, 2015
Agenda Item #3a
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan St. John, RASCE — Director, Public Works & Utilities
Larry Zimmer, P.E. — Deputy Director, Public Works & Utilities
SUBJECT: Resolution Authorizing Award of Contract for the Marina Fueling System
Upgrade Project (C64501401) and Approving the Revised Project Budget
RECOMMENDATION
It is recommended that the City Council approve the Resolution Authorizing Award of Contract
for the Marina Fueling System Upgrade Project (064501401) and Approving a Revised Project
Budget.
The Petaluma Marina has historically provided gas fuel service at the transient dock next to the
boat launch ramp. In 2012, a small leak was discovered in the existing fuel system and the
system was properly shut down to prevent any contamination while a repair was planned. During
that process, staff determined that due to updated codes it was more cost effective to replace the
tank rather than attempt to repair the existing tank. This project will upgrade the Petaluma
Marina's fuel system to meet current State and regional regulatory code requirements as well as
future requirements expected to go into effect over the next couple of years. In addition the
project will allow expanded services to provide diesel fuel along with gasoline to serve more
users of the Marina and the Petaluma River. Currently, the marina is the only fueling option for
boats in the water on the River.
DISCUSSION
This project includes design, construction, and permitting for the removal of an existing
aboveground 1,000 gallon tank and fueling system and the installation of a new fueling system.
The new fuel system will include an aboveground 2,000 gallon two compartment gasoline and
diesel tank, tank top equipment, concrete slab, secondarily contained product and vapor recovery
piping to and from the dispenser, two -product dual hose dispenser with contaimnent basin,
security fencing, and repairs to existing bollards adjacent to the tank. The upgrading of the
Marina Fueling System will make the facility compliant to current code.
The Notice Inviting Bids was advertised on November 18, 2014; five bids were received as
follows:
Name of Bidder
Bid Total
Franzen Hill Corporation, Inc.
$157,963.00 Lowest Responsible Bidder
Gettler-Ryan, Inc.
$166,440.00
Paradise Mechanical
$186,432.00
West -Star, Inc.
$202,659.00
Gems Environmental
$303,844.17
Engineer's Estimate 1 $140,000.00
The lowest responsible bidder, Franzen -Hill Corporation, has performed a variety of similar
projects for various cities in southern California. It is verified that Franzen -Hill Corporation
possesses a valid Class A, B and D40 California Contractor's License, license number 304147,
which expires on July 31, 2015, which qualifies Franzen -Hill Corporation to perfornl the work.
Constriction is scheduled to begin in April and to be completed by July 2015. It is anticipated
that constriction management and inspection services will be conducted by City staff with
assistance by an outside consultant for geotechnical and material testing.
The proposed action meets Council Goals: "Plan for and implement priority capital projects as
funding permits."
FINANCIAL IMPACTS
This improvement will generate additional revenue from refueling the diesel vessels in the
Marina and River. The following table is a breakdown of estimated total project cost for the
Marina Fueling System Upgrade:
Phase
FY.14-15CIP
Marina Fueling System
Budget
Upgrade Revised FY 14-I5
Budget
Planning/Environmental
$
-
$
Design
$
27,000.00
$
32,000.00
Legal Services
$
-
$
-
Construction Contract
$
140,000.00
$
157,963.00
Construction Management
$
5,000.00
$
5,000.00
Project Management
$
10,000.00
$
8,000.00
Contingency
$
18,000.00
$
17,000.00
TOTAL:
$
200,000.00
$
219,963.00
Marina Fueling System
Source FY 14-15 Budget Upgrade
Transient Occu an Tax (TOT) $ 200,000.00 $ 200,000.00
Marina Operating Funds $ $ 20,000.00
Total $ 200.000.00 $ 220.000.00
1)
ATTACHMENTS
1. Resolution
2. Location Map
Attachment 1
RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR
THE MARINA FUELING SYSTEM UPGRADE PROJECT C64501401 AND
APPROVING A REVISED PROJECT BUDGET
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff prepared
construction bid documents and solicited bids for the Project; and
WHEREAS, the project was bid on November 18, 2014, and five (5) bids were received
and opened on December 10, 2014 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the Project was submitted by Franzen -Hill
Corporation from Tulare, CA for $157,963.00; and
WHEREAS, the lowest bid amount of the for the Project was higher than the budgeted
amount of $140,000 for Construction; and
WHEREAS, it has been determined that the Contractor's bid satisfies the bidding
requirements for the Project; and
WHEREAS, it is verified that Franzen -Hill Corporation possesses a valid California
Contractor's License, Class A, B and D40 California Contractor's License, license number
304147, that qualifies Franzen -Hill Corporation to perform the Project; and
WHEREAS, the approved FY 14-15 CIP Budget is not sufficient to fund the project
based on actual bid prices and cost of project management and design services; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental
Quality Act ("CEQA") and Title 14, the California Code of Regulations ("CEQA Guidelines"),
Section 15301, because the project would result in negligible or no expansion of use beyond
what currently exists.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma
hereby:
1. Approves the revised project budget, including the transfer of additional $20,000 from
Marina Operating Funds to augment funding approved in the FY 14-15 CIP budget for
the Project.
2. In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162 and other applicable law, waives any and all non-
conformance in the bid of Franzen -Hill Corporation for the Marina Fueling System
Upgrade, Project No. C64501401, and finds the bid of $157,963 to be the lowest,
responsive bid and further finds that Pullman is the lowest responsible bidder.
3. Awards the contract for the Marina Fueling System Upgrade, Project No. C64501401, to
Franzen -Hill Corporation in the amount of $157,963, the amount of the lowest responsive
bid, conditioned on Franzen -Hill Corporation's timely executing the project contract and
submitting all required documents, including but not limited to, executed bonds,
certificates of insurance, and endorsements, in accordance with the project bid
documents.
4. Directs staff to issue a notice of award to Franzen -Hill Corporation.
5. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by Franzen -Hill Corporation of the signed
project contract and all other required document, including but not limited to, executed
bonds, certificates of insurance, and endorsements, in accordance with the project bid
documents.
MARINA FUELING SYSTEM UPGRADE
PROJECT NO. C64501401
� l
PETALUMA BLVD. S.
LOCATION MAP
\RIARINAA
Date: January 26, 2015
i
Attachment 2
N City of Petaluma
PROJECT SITE R Public Works and Utilities
S Department
'SPLL`Lr
185
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