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Home My WebLink AboutStaff Report 1.A 01/31/2015 Part 2City of Petaluma City Council Goals: 2013 - 2015 Deliverables 1) Refine General Fund Five -Year Forecast & Provide Semi - Annual Updates to City Council Lead: Mushallo 2) Update City-wide Cost Allocation Plan Lead: Mushallo 3) Evaluate and Implement Options for Reducing Debt Service Action Steps and Status Update a) In process. Continually refining the forecast model and process. Presenting semi-annual updates to Council. a) Project is complete and results were presented to the City a) (In all Funds) Lead: Mushallo b) 4) Analyze Alternatives for Reducing PERS and OPEB Unfunded o) Liability Lead: Mushallo 5) Develop a Plan to Re-establish Regular Contributions to Funds Including Vehicle Replacement, Employee Benefits, and Marina Lead: Mushallo 6) Review/Establish Reserve Policies for the General Fund, Other Operating Funds, and Intra -Governmental Service Funds Lead: Mushallo Council on May 5, 2015. In process and on-going. Refunding of tax allocation bonds approved and will save over $500,000 in debt service. Evaluate COPS, Water and Wastewater debt. Council received presentation by Bartel and Associates regarding PERS unfunded liabilities. Currently evaluating reduction alternatives. Scheduled for Council consideration at a workshop prior to FV 15-16 budget. b) Allocating $100,000 annually toward reducing the City's OPER liability. Currently evaluating capacity and options for increasing the allocation and determining viability of establishing an OPEB trust. a) Allocating $100,000 from General Fund to the Vehicle Replacement Fund. Currently evaluating capacity and options for increasing the annual contribution. b) Separation costs were budgeted in the employee benefits fund during FY 14-15. Recommendations to increase coming forward with FY 15-15 budget a) General Fund reserve policy approved by the City Council. b) Policies for otherfunds to be established following completion offorecosts. J Page 1 Status/Estimated Completion On -Going Completed On -Going Dec. 2015 In -process In process In Process On -Going Completed Dec. 2016 City of Petaluma City Council Goals: 2013 - 2015 Deliverables 7) Develop a Long -Term Plan to Achieve the City Council's Designated General Fund Reserve Policy Lead: Mushallo 8) Develop and Prioritize Expense Scenario Options Reflecting Community and Council Preferences Lead: Mushallo 9) Develop and Prioritize Revenue Scenario Options Reflecting Community and Council Preference Lead: Mushallo 10) Select Preferred Alternatives Lead: Mushallo 11) Establish and Implement Budget Policies Necessary to Realize Preferred Alternatives and Foster Long -Term Financial Sustainability Lead: Mushallo Action Steps and Status Update a) General Fund reserve policy approved by the City Council. a) Further analyze, and augment, recent polling results; develop online data collection process; present results and integrate into financial plan. a) Analyze recent polling results; develop funding recommendations; and, present results and integrate into financial plan. a) Prioritize results based on the City Council's preferences. Completion Completed June 2016 June 2016 June 2016 a) Initial community surveying completed in Spring, 2014, to Dec. 2016 determine priorities for retaining/reducing services. Addition effort required, following mid -year forecast update, to assure long- term balance between revenues, expenditures, and to address funding priorities. Goal 1, A Achieve Fiscal Stobilhy and Maintain Finanddl Sustarnabditi! Priority Bc, Restore, Reserves _ Estimated Deliverables I Action Steps and Status Update 1) Determine and Implement Council Policy Regarding the Set - Aside for Reserves from One -Time Revenues, and from new, Recurring Revenue Sources Such as Tax Proceeds from New Commercial Development, New Taxes, Etc. Lead: Brown a) Policies established in April 2013 and incorporated into FY 2014/15 Budget. Set -asides include one-time revenues and up to fifteen percent of "new" revenue sources. Implementing this policy has increased reserves in the past two years to levels sufficient to warrant reconsidering reserve policies in 2015. Page 2 Completion Completed City of Petaluma City Council Goals 2013-2015 a,l 1 A 'AchreveFiscal SfabXty and Maintarn F1ndnCidl -S to" P.riority;C:., Prepaii. Ff6dndd?:F6recasts{dr.Utiljtydn'd5pecidl Revenue Funds Franchise Revenues Between Streets and Other Uses Lead: Brown 2) Determine Feasibility of Bonding for Street Improvements a) Lead: Mushallo 3) Complete Debt Issuance if Feasible a) Lead: Mushallo annual Franchise revenues of $500,000 are allocated 50/50 to Street Maintenance and General funds. Council workshop July, 2013. Current franchise fee, gas tax, and Measure M revenues are not sufficient for bonding given the current structure of the street maintenance funds. N/A Page 3 Completed N/A Estimated Deliverables Action Steps and Status Update Completion 1) Streets a) 5 year financial projection was developed in-house (PW and U) Completed 2013, and updated last year. The 2015 updated projection will be Lead: St. John developed in conjunction with the Finance Dept. 2) Water o) Working with Finance Dept. on Water Enterprise projections. Prior to Lead: St. John December 2015. 3) Wastewater a) No progress in Sewer Enterprise projections. May, 2016 Lead: St. John 4) Storm Water o) Develop revised cost estimates and presentfor City Council work Completed Lead: St. John session. Need to revisit in 2015. Franchise Revenues Between Streets and Other Uses Lead: Brown 2) Determine Feasibility of Bonding for Street Improvements a) Lead: Mushallo 3) Complete Debt Issuance if Feasible a) Lead: Mushallo annual Franchise revenues of $500,000 are allocated 50/50 to Street Maintenance and General funds. Council workshop July, 2013. Current franchise fee, gas tax, and Measure M revenues are not sufficient for bonding given the current structure of the street maintenance funds. N/A Page 3 Completed N/A Deliverables Action Steps and Status Update Completion 1) Continue to Seek Revenue Sources to Replace RDA Tax a) Stay abreast of legislation relative to redevelopment funding, On -Going Increment understand consequences, provide analysis and support or oppose as required. b) Research grant and foundation funding opportunities and seek funding. c) Explore ways and implement strategies to support economic development with revenue generated by economic development Lead: Alverde activities. 2) Continue to Pursue Litigation Related to Project Funding of Working with outside counsel pursuing appeal of trial court ruling Opening upholding Department of Finance order prohibiting use of Brief Pending $7,763,300 in 2011 bond proceeds for the Rainier project. b) Working with outside counsel on asset transfer review by state Asset Review controller's office to maximize retention of assets of the former Comments PCDC. Filed cj Working with outside counsel evaluating dissolution law On -Going developments and analyzing potential administrative actions directed at preserving funding for obligations assumed by the City Lead: Danly on behalf of the former PCDC. 3) Continue to Comply with DOF Guidelines a) All ROPs and Oversight Board Actions up to date. On -Going b) Long Range Property Management Plan, Due Diligence Report Completed and State Controller Audit. Lead: Alverde c) Litigation on-going for Rainier project. On -Going 4) Appropriate 2007 TABS and 2011 TABs Funds for Project of 2007 Bonds appropriated in ROPs to pay far Old Redwood Completed Construction as Funds Become Available Highway project Lead: Alverde b) 2011 TAB appropriations On Hold Page 4 City of Petaluma City Council Goals: 2013 - 2015 Goal 1;A: Achiey,e Fiscokstabilitwdnd:IV]din tain..Fnanc iafS&stoindbilify Deliverables Action Steps and Status Update 1) Evaluate the Benefits of Establishing Revenue Recovery and a) Complete analysis of revenues and collection potential. Purchasing Specialist Positions, and Budget Accordingly b) Compore net cost of current model vs. in-house model. Lead: Mushallo 2) Develop a Plan to Educate the Public and Business a) Develop handouts and on-line resources related to FV 15-15 Community on City Finances budget. Lead: Mushallo b) Present information to business and community groups. 3) Update and Revise User Fees and Charges a) In process. Estimated Completion J March 2015 Dec. 2015 Dec. 2015 June 2016 June 2015 Lead: Mushallo 4) Consider a Ballot Initiative in November, 2014 to Ask Voters a) Conduct consultant selection for polling and election services Completed to Approve a Sales Tax to Fund City Services b) Conduct polling and analyze results Completed Lead: Brown c) Council direction received and ballot measure presented Completed Page 5 Deliverables 1) Implement Additional On-line Payment/Billing systems a) b) C) Lead: Mushallo d) 2) Implement On-line Permitting Whenever Feasible o) b) Lead: Hines, Haemer, Williamsen, Bates c) 3) Implement Asset Management Program for all Maintenance a) Operations to Provide Paperless Customer Request b) Management and Work Order System Estimated Action Steps and Status Update Completion Online Business License Renewal Completed Infosend Utility Billing upgraded Completed Accounts Receivable pending software upgrades Dec. 2015 Eden credit card auto pay Completed Building permit options under review On -Going Planning permits under review On -Going Encroachment and transportation permits June 2015 Conduct research and attend demonstrations for various options. Completed Council approval of Lucity as provider Nov. 2014, project Completed implementation underway far Water, Sewer, Stormwater and Streets. c) Deportmentfully embracing City-wide effort to adopt CRM Underway Lead: St. John (customer service management) system led by IT. 4) Utilize the EDEN Services Module to Generate E -Mail a) EDEN determined to be cost -prohibitive. The City utilizes Constant On -Going Notifications Contact to notify residents of meetings and other events, with links to agendas, staff reports, and other documents. Social media Lead: Cooper is also used for alerts and notifications. 5) Inventory Off -Site Records, Update City Records Retention o) Schedules, and Coordinate Department Compliance with Retention Schedules b) C) d) Lead: Cooper Each department with records in off-site storage was asked to On -Going determine which records were eligible for destruction in accordance with the City's Records Retention Schedule. City Attorney/City Clerk to approve and facilitate destruction. Each department with boxes in off-site storage that hod not been On -Going inventoried was asked to retrieve and inventory two boxes per month and determine if the boxes contained records included in the Records Retention Schedule. From 2013 approximately 441 boxes have been eliminated and approximately 405 have been added. A preliminary draft of an updated Retention Schedule has been In -Process prepared. Page 6 _ 'GOALCATEGORY;2' . COUNCIL/S TAFF EFFECTIVENESS,ANb DECISION;MAKING Page 7 Goal:2 A:` Build -a Cohesive Teom Com prised 'of the Mo'yor an d Council,,C. tV Mon`oaer and' City Sfa{f:thot Pro vides.Clear,.'and:Cansistent:' Direction'dnd Works,Tooether.With Mutual - t'an"d RespecCto''Provide.Ne'eded.PublicSeruices and Protect_the`Pabiktslnterests Priority"A Veaotlate Successor'A'areements Estimated Deliverables Action Steps and Status Update Completion 1) Unit 7, Firefighter's Association -2013 a) Conduct total compensation study Feb. 2014 b) Meet and confer On -Going Lead: Dinsmore c) Update total compensation study Dec 2014 2) Unit 6, Police Officers Association — 2014 a) Conduct total compensation study Jan 2015 Lead: Dinsmore b) Meet and confer (began 12/14) In -Process 3) Units 4, 9 and 11, Petaluma Professional and Mid -Manager a) Meet and confer (began 11/14) In -Process Association — 2014 Lead: Dinsmore 4) Unit 10, Public Safety Mid -Management -2014 o) Conduct total compensation study Jan 2015 Lead: Dinsmore b) Meet and confer (began 12/14) In -Process A;, Build a`Cohesive Team,: Com rised of the `Mayor and Council; .0 Monaper dnd0 Goal 2= ty:StfhPr ndCo>7slstent of 'atowdes.Cleara Direction:and Works:Toaether.wit h Mutual Trust and Respectto'Provlde:Needed Public Services and Protect - rotectfiPriority13 Priority 13No -Cost Emblovee Recoqn ams Re lnstitote it�orrProgr Estimated Deliverables Action Steps and Status Update Completion 1) Quarterly a) Conduct employee longevity recognition quarterly. On -Going Lead: Brown 2) Annually a) Develop no cost employee recognition program. March 2015 Lead: Brown Page 7 City 0FPetaluma City Council U C0alS: 7013 . 7'015 Goal �x��h '' � �� ' '/��n� '- `��:��1�Vo._,��BV�/eon��onngnseg-,�Vel��y7��nc[��Vt//��¢�/y��p��nc��J�y��g�y[Uv8�6��^.`", ono�[nnSist�0� ` Nee_---_�-.-'�_.-�,.~ ~_'_-^..�-�~~^—�.�~ �Pr��bn��Pk��fb��ndl��dulf�o�l��i�t'J��/YO>lJ�/[��l]4/��b/J�Y�� t��§fd��§�t��h'(�V��-- r�` tibn of Issues: Estimated � Deliverables Action Steps and Status Update Completion l) Budget Policies and Priorities o> Feb. 1l,201Jworkshop held and included update to5'yeor Completed � Lead: Brown financial forecast and mid -year budget review. I\Storm Water System, Structure and Financing o) June 1(lJ013sto/cnm/otermanagement workshop held. Completed � Lead: St. John 3) Improvements tnWastewater Treatment and Recycling o/ Workshop held March 1l,2013, Completed Infrastructure b> Construction ofheadwork screening upgrades schedule for early Underway ZO1Jand design ofnew digester and solid handling upgrades to � Lead: St. John begin inspring 201f. 4\ Financing Street Improvements o> July /l201]workshop held todiscuss pavement ,nonoge,nentand Completed � Lead: Musha||o long-term street improvement, 5) Others asDetermined bythe City Council o> April 8,workshop held toconsider goneoo/fundreserve policies. Completed b> May 13,20l]workshop held todiscuss draft budget and update Completed /ong/onge0nonc/o/fbncrost C) Sept. 23,201]workshop held onplanning and zoning items. Completed Lead: Brown oY May 5,20l4workshop held todiscuss vehicle replacement. Completed 'm' ` `comprised `t�`�K4b�'``� Gga|;2-A' �8u&d a:Cohesive Ted �Counch,�' K4o'` �r a' - y Sf6ff'it'des--e''�-:b'66s`e-t�� . -'�� l)�ec1�/0undVKo/�s' �� `�- �=r- ----�--�Interests.�� phohtyD-.! Coma 6fe onb&6de P"�"`oicdi�sc` ihs�oVdohnnb}Dru o`' ��fYt Estimated � Deliverables Action Steps and Status Update Cnnnp|�hon| 1) Develop organizational structure, create classification o> Organizational charts developed and presented Uo[C Completed specifications and conduct necessary recruitment. b) Conduct classification study and class specs. update. Completed � Lead: St. John d Recruit ond#Y/Zkey manager positions. Completed | Z\ Relocate [|PTeam ioVVF0 o)C/P team relocated toField Office and integrated into depL Completed City of Petaluma City Council Goals: 2013 - 2015 G061„2 -A: Build a Cohesive Team' ColTinrlsea of the Mavo 7 Directlon.and Wdrks,Toaether w'ith::IVlufubl iTrustdh Re _ _ -Priority E:_ Deliverables 1) Market Program, Identify Key Sites, Recruit Volunteers 1) Action Steps and Status Update Completion a) Ongoing, managing existing volunteers. On -Going b) Organized partnerships between City and volunteers for Walnut On -Going Park renovations; field lighting; Cavanagh Center renovations; Oak Hill Park maintenance; West Haven Park maintenance; Prince Park ballfields; McNeor renovations; and, improvements at Lead: St. John several other parks and facilities. omgrised ofi Goal 2-A Burld o Cohesive Team C Direction and Works :Toaeth with'Mufual T Priority F. -Centralize Coordination of all Deliverables ayor and Council Eity Man'acier and CituStaff thdt Provides -Clear and Consisteht vij.Respect to Provide'Needed PubhcServrces.and Protect'the'BUblic'slnterests as PublicNotrcmni:Records RetentJon`dr! Retrieval in the Citv.Clerk's 0 ice „ - Estimated Action Steps and Status Update Completion a) Agendas, staff reports, and minutes for all City Commissions and Completed Committees are now available online from a central location on the City's website, with an updated consistent appearance. b) Public notices to appear in the newspaper are processed through the City Clerk's Office. c) Offsite records retention and retrieval are coordinated through the City Clerk's Office. d) Documents scanned into the Electronic Document Management System (EDMS) are instantly accessible by any authorized employee, and Optical Character Recognition Software (OCR) makes each document searchable. Documents that are not required by the records retention schedule to be kept permanently in hard copy form may be destroyed once they are in the EDMS Lead: Cooper System. Page 9 Completed On -Going On -Going P.nority Ap ',Imp' ement the Central Petdluma.5 eal c Pl in - M6xlmtze'DeVelonment Potential'AcoundTron Deliverables Action Steps and Status Update 1) Complete the Station Area Master Plan a) Petaluma SMART Rail Station Areas: TOD Master Plan and Lead: Duiven Updated SmartCode were adopted July 1, 2013. 2) Seek Funding To Incentivize Transit -Oriented Development City has thus far not been able to meet eligibility criteria for currently available funding 3) Work with SMART to Extend Regional Bike Trail Through Petaluma Lead: St. John a) SMART approved plan to construct bike/ped undercrossing of tracks and provide easement for future alignment at Haystack Crossing next to US 101 Bridge. nt`>' Estimated Completion Completed Stalled On -Going Goal 3-A Greote andamplement Glear Directionon Development, End Sustainablllty Objectives Priority B. Continue to Develop and Implement Procedural and'Leaislative Changesthat wiilSimplifv.tiie'DevelopmentReview Process for all Pr'oiects : and ParEicularlv'forthose tharw ll SaecificallvA'ddress the::Counc'Ps Economic,DeVi loDmentRetention a'nd At_tractfan Goais'andlor FillingEmatv.Sooce Estimated Deliverables Action Steps and Status Update Completion 1) Short Term Rentals a) Discussion/Direction received at September 23, 2013 Council Completed Workshop on zoning updates. b) Community workshop held in June 2014 Completed c) Review and recommended by Planning Commission on November Completed IB, 2014 d) Scheduled for City Council consideration on February 23, 2015 Feb. 2015 e) Application and internal process to initiate prior to summer 2015 Lead: Hines/Alverde Dec. 2015 Page 10 City of Petaluma City Council Goals: 2013 - 2015 Goa13"k .Greate. and lrriolement.Clear Dir:"ettion. on DeveldDMent anil'Sustamobility Cbieetives, Ca Pr�onty C: Comalete'Comdonents of a'Zoninb Code Update; fhatfill in Current "Gaffs", Cdrrect Unanticinated Gonseauences, or Brina Curreht:Provisions 47 that &e Cut -of -Date .r - --- Page 11 Estimated Deliverables Action Steps and Status Update Completion 1) Complete miscellaneous zoning updates. a) Discussion/Direction received at September 23, 2013 Council Completed Workshop on zoning updates. b) Conduct Planning Commission Hearing, and City Council review and approval for; 1. Short Term Rentals—See Item 3-A, B above Feb. 2015 2. Cottage Food Act— scheduled for PC review on Feb. 24, Feb. 2015 2015 3. RLUIPA—scheduledforPCreview onFeb. 24,2015 Spring 2015 4. AB 1147 Massage Establishments — scheduled for PC Spring 2015 review on Feb. 24, 2015 Lead: Duiven c) Mandatory Housing Element Zoning Updates Spring 2015 2) Revise the Sign Ordinance a) Modifications to IZO Chopter20 forfreeway oriented signs Completed reviewed by Planning Commission and adopted by City Council in October2014 b) City Council workshop on sign code revision scheduled for In -Process Lead: Hines February 9, 2015 3) Update IZO and Historic District Guidelines a) Initial discussion with City Council about code modifications Completed necessary for CLG certification discussed at May 19, 2014 hearing. b) Community outreach completed to identify potential HCPC Completed members interested in reconstituted board. c) Initial code modifications to Chapter 15 in process with regard to In -Process Lead: Hines HCPC makeup and authority. 4) Approve Public Art Ordinance and Master Plan o) Presented to Park & Rec. and Planning Commission Completed Lead: Hines b) Approved by City Council July 2013 Completed .r - --- Page 11 City of Petaluma City Council Goals: 2013 - 2015 Goa63-A Create'.andlmplementClearDireation on',Deueloomenf ond:Sustbinab'ilitv.Obiective5 Pcior�ty Ds. Prepare Stale -Mandated Housing Eleinentfor2014 2022 Estimated Deliverables Action Steps and Status Update Completion 1) State -Certified Housing Element a) Gather data and prepare draft Completed b) Conduct public participation workshops and meetings Completed c) Present to Planning Commission Completed d) Present for review and approval to City Council Completed Lead: Duiven/Castellucci e) Submit to HCD Submitted Goal 3-&: ?lan.for the Future PrioHty A , ConJo/ete C6mDr eneive Planning for IVIo%r Svstems Deliverables 1) Prepare a Petaluma Community Climate Action Plan to (7) Achieve Greenhouse Gas Emissions Reduction Requirements b) Lead: Duiven c) 2) Update Bike and Pedestrian Master Plan a) b) C) Lead: Duiven d) and Programs Estimated Action Steps and Status Update Completion Conduct data collection, complete emissions inventory and develop reduction strategies. In -Process Prepare draft Climate Action Plan and conduct review. Prepare and present final Climate Action Plan. Prepare draft plan. Conduct public and PBAC review. Not Initiated Conduct Planning Commission hearing. Present for public comment Council review and approval. -- --------- Page 12 City of Petaluma City Council Goals: 2013 - 2015 Goa/ Category3: Goo13.8,,PriorityA Continued .' J �� :: r � � - � � � t. ., '' Goal3 13 .Plan.fprthe Future Priority A. Complete Comorehensive Planning forMaior Svstems and Proarams'- 3) Update Street Cut Policy a) PG&E encroachment permits and City utility projects required to Completed pave full lane width when cutting trench parallel to travel in City Lead: St. John streets 4) Revise Airport Commercial Use Master Plan and Amend a) Airport Commission (AC) chose not to pursue independently but Completed Airport PUD as Appropriate rather to support re -zoning sponsored by a new airport business developer, if one comes forward. b) AC wishes to pursue expansion of airport PUD to allow Dec. 201S commercial uses in all existing aircraft storage hangers. Staff to Lead: St. John pursue re -zoning. 5) Complete Environmental Study and Receive Regulatory a) The Shollenberger MMM Plan was completed and approved by Completed Approval of Shollenberger Dredge and Disposal Site the US Department of Fish and Wildlife on 3/5/2014. Management, Maintenance, and Monitoring Plan b) Staff to implement mitigation requirements of plan to protect June 2015 Lead: St. John dredge spoils function of site. 6) Initiate Updates to Master Plans: a) and c) Completed Water/Sewer line master planning for Completed a. Water replacement projects I. Evaluate North Marin Service Area Offer a)1. Evaluation complete, item scheduled for City Council Completed b. Recycled Water consideration Februory23, 2015 c. Wastewater b) Recycle water expansion planning underway including 3 parks, Completed d. Storm Water high school, and 9 holes of golf course. Feb. 2015 Lead: St. John d) Agricultural contracts revised to reflect user pay program Page 13 Deliverables 1) Continue business retention efforts that build relationships between the City and current businesses and address business needs as is possible. 2) Provide assistance to local small business. Lead: Alverde Action Steps and Status Update a) 2013-14 staff conducted retention visits with 74 businesses employing approx. 3,890. Meetings focused on how to support business growth. Staff worked with the business and real estate reps. to find space that meets the business' needs and zoning requirements. In several cases, staff connected the CEO of a small, growing company with a CEO of an established company so that the business community could help support growth. b) Newsletters issued in April, July and Oct. 2014. Mailing list has grown to 975 recipients. Completion On -Going Quarterly c) DRC meetings on-going and designed to streamline business and development processes. Staff connects with applicants during On -Going development review and permit process. Many special meetings held to streamline building review. a) Resource referrolsfor education, financing and regulatory support On -Going underway. Updates to economic development website complete and include information and referrals to local agencies that offer support to small businesses. Staff wrote educational blogs about water conservation, green building programs, Sonoma State Interns, State tax incentives, area business development workshops, and the development review committee. b) Working with the building department to find ways to provide up On -Going front education and coaching to help small businesses shorten the Lead: Alverde time it takes to complete the permitting process. 3) Promote development of opportunity sites a) Identify top 5 opportunity sites. 2015 b) Marketing materials to promote opportunity sites complete. Staff On -Going working with potential buyers of two properties in the South McDowell industrial area. If projects are completed, they would Lead: Alverde bring on additional 500, 000 square feet of industrial space. Page 14 City of Petaluma City Council Goals: 2013 - 2015 Goal 3 -Ci Attract and Retain'Businessesin Petdluma_to Enhance the' Tax:Base,:Jobs and i Priority_B. Imo /emehtaComorehensive'Mar dtinaProaramtoPromote:Petaluma Deliverables 1) Create Compelling Online and Print Materials that Inform a) Businesses, Talent, and Investment Audiences of Petaluma's Strengths and Assets. b) Lead: Alverde 2) Promote Petaluma's Strengths and Assets Through Public o) Relations and Advertising Activities b) Lead: Alverde G661 3-C: -Atl Monty,C:; Fc for:ithe Gorimrimunity, �cdtion Estimated Action Steps and Status Update Completion Redesigned business oriented website. Website won an award Oct. 2013 from the International Economic Development Council. Additional modifications underway to allow site to capture leads and provide information for talent prospects. New, small brochure drafted that will support business attraction Oct. 2013 efforts and support local business with talent attraction needs. Published community profile supplement in SF Times. Oct. 2013 Efforts underway to pitch compelling stories to Bay Area media. On -Going -t and Retain::eusmesses r: Petalumaaa Enhance the: Deliverables 1) Evaluate, Plan, and Implement Necessary Infrastructure Improvements. iiid d&v:of Life forthe Community niiAiternative 'Enerav Business Clusters Estimated Action Steps and Status Update Completion a) Staff is working with Sonic. Net and Comcast to find ways to On -Going 9i Lead: Alverde and St. John c) 2) Initiate Business -Friendly Practices for Collection, Treatment, a) and Disposal of Wastewater. b) C) Lead: Alverde and St. John 3) Facilitate Business Relocations and Expansion in Petaluma a) Lead: Alverde enhance broadband connectivity in the business parks. Evaluations substantially completed and construction and design Completed elements have been initiated. Digester and solids handling upgrades scheduled for completion. Dec. 2016 Review of wastewater capacity fee program and pre-treatment Dec. 2013 program requirements completed. Solids handling improvement will include facility for industry to Dec. 2016 haul and dispose of high strength waste. Administrative guidelines added to Wastewater Capacity Fee Dec. 2014 resolution to allow payment over time for key large industries. 2013-14 met with 89 potential businesses supporting 129 new On -Going jobs. Many prospects still working to complete move and staff continues to work with businesses to identify hurdles and provide support to help them reach growth goals locally. Page 15 City of Petaluma City Council Goals: 2013 - 2015 1) Work with SMART to Secure the Corona Road Station Site. a) Monthly meetings held with SMART, through 2014. J) No progress on second site; detailed review and appraisal of N. On -Going Lead: McDowell Blvd. site near Corona Road performed. Goal 3��Attrdctand Enhance VMTe'TaxB 'ase ,r ad ua1tr,o't: lt�f6�tfie Community ;IT 'T F 60 iorlity; S t Hdritad6!t t Estimated Deliverables Action Steps and Status Update Completion 1) Identify heritage tourism opportunities and assist visitor a) Draft list of potential heritage tourism opportunities complete. 2015 services program to market events and destinations related Staff will finalize list and implement program in 2015. to Petaluma's heritage. Lead: Alverce T and Quality bt -fT'-- P' td1dm6;:tol:En'hb Enhance the Base, Jobs Life drTthe !:caMrnUhjtV, Tl:' GpaIJ-b;::.Attr&ct,a:nd 'Retain �Businesses in e Tak: 8 Jb an PriontVFContinue, Tto ; Acticnilfiedbired tc`Obtair�Codft Guard Citv DesighatorT : T I Estimated Deliverables Action Steps and Status Update Completion 1) Obtain Coast Guard City Designation. a) Changes of Coast Guard command/staff/policy, and Stalled Lead: Chamber/Downtown Association. Staff Liaison, Alvercle business/merchant organization priority hove impacted progress. Staff remained ready to provide support to achieve designation. Page 16 City of Petaluma City Council Goals: 2013 - 2015 Goal 3-1): Focus'Attention onOnportunitvSites. identified in-thee'PetalumaEconomicDeveloDment'Strate_ay.. Priority"Ai. Reoflze ithe Potential'of the Fairaroundsios'-an Econdmic'Englne' Estimated Deliverables Action Steps and Status Update Completion 1) Revise and Extend Fairgrounds Lease. a) Negotiations conducted throughout 2014 2015 Lead: Brown 2) Initiate Joint City/Fair Master Planning for Shared Use of the a) Property. bf cJ Lead: Brown Goal 3-11): Focus Atfe'ntion. on Oopoh Priority 6, :Promote''ODoortunity$lteSior De.Velao Deliverables 1) Identify and promote opportunity sites ripe for development aJ or redevelopment. b) Lead: Alverde Work with Fair representatives to develop scope for feasibility study. Conduct consultant selection seeking a consultant familiar with similar planning efforts. Develop alternatives for potential development for shared use of the site and determine financial feasibility of each alternatives complete and meetings with fairground staff ongoing. Completed Completed Completion expected Feb 2015 dentifled fnthe Petaluma EconomicDeve iogmentStrateov'r, M6with the SMART Station Area Master Plan: and Other Aoolicable Plana Page 17 Estimated Action Steps and Status Update Completion Identify opportunity sites 2015 Work underway to design template for marketing of sites. Staff is On -Going working directly with the owners and buyers of a variety of sites including the vacant business park property on Coder Lane Page 17 City of Petaluma City Council Goals: 2013 - 2015 Deliverables 1) Identify Funding and Implement Replacement GOAL -CATEGORY 4 SU PPORT:PUBCIC:SAFETY4 71 Deliverables Action Steps and Status Update Completion 1) Evaluating program to proactively repair areas with low cost a) Contractfor pilot project repairs in 17 block area in old part of Completed concrete grinding method. town and downtown areas. b) Implement protocol for initiating repairs by property owners for Completed Lead: St. John significant repair needs. Page 18 City of Petaluma City Council Goals: 2013 - 2015 Goah4•A; Maintain a Safe Petaluma Briority,C: grdde:RaysmentiMaintenance Practices and Eduioment Estimated 1) 91 Deliverables Initiate crack sealing as # 1 priority to extend pavement life. Lead: St. John Upgrade equipment, practices and capability of crews to improve pavement maintenance management. Deliverables 1) Army Corp Flood Sheet Pile Wall. 2) 3) %i) Lead: St. John Priority. Lead: St. John Adopt New FEMA Floodplain Maps and Maintain Minimum Community Rating System Class 6. Lead: St. John Denman Reach, Phase3/Capri Creek Projects—Complete Design and Land Acquisition for Denman Reach, Complete Design for Capri Creek. Lead: St. John Design and Seek Funding for Dredging of Petaluma River and Marina/Turning Basin Facilities. Lead: St. John Action Steps and Status Update Completion a) Begin crack sealing at least one month per year. Completed a) Activate and modify existing paving and grinding equipment. Completed b) Perform cut-outs and patch paving ahead of CIP projects to lead Completed to more efficient use of limited budget. c) Identify new roller and paver to increase efficiency. Mar. 2016 d) Design contract to apply modern prescriptions to Citystreets, i.e. Completed micro seals, cape seals, slurry seals. jlirdhPraiects Estimated Action Steps and Status Update a) Project reactivated by USACE and design is now complete. b) Project assigned to USACE Contracting Officer for bidding. c) SF District recommended funding in federal FY 2016 Work Plan. a) Public workshops held and input taken. b) New flood maps adopted by FEMA a) Complete Land acquisition for Denman. b) Select design team and conduct final design. c) Complete Capri Creek funding agreement. d) Select design team and complete final design a) Staff coordinating with USACE on their efforts to address dredging. Responded to EA/EIR for USAGE dredge program. b) USACE received $500,000 in funding and is completing environmental studies for project. c) No work to prepare areas of City responsibilities at Marina or Turning Basin for dredging due to lack of finances. Page 19 Completion Completed Pending Completed Completed Feb. 2014 Completed June 2015 Jan. 2015 Mar. 2016 On -Going June 2014 Deliverables Action Steps and Status Update Completion 1) Revisit ARNO/CUP Lead: Williams 2) Determine Council Policy for Regulating Grow -Houses Lead: Williams 3) Identify and Implement Effective Data Analytics to Enhance Service Delivery and Reduce Incidence of Crime Lead: Williams Priority Fc Devel a) Researched ARNO/CUP ordinances from otherjurisdictions. b) Met with Economic Development Manager and Planning Director regarding feasibility. c) Met with sponsor group, Petaluma Coalition to Prevent Minors Access to Alcohol and other Drugs/HC2. d) Consensus was not move the item forward. a) Research other similar grow house ordinances. b) Meet with affected City Departments and local stakeholders. c) Prepare executive report with ordinance options. d) Prepare Council Resolution. e) Forwarded proposed resolution to City Attorney in August 2013. a) IPS Upgrade of CAD/MOBILE/ILEADS. b) GIS Mapping of Police Districts, Crime and Calls forService. c) Major Crimes Weekly Briefing. d) Outsourcing Crime Analytics and Analysis to 3rd Party. Deliverables 1) Provide Council a comprehensive report detailing the City's o) rolling fleet, replacement schedules, current and ongoing projected costs annually over 20 year period. b) C) d) e) Lead: Anderson Action Steps and Status Update Develop information gathering tool and reporting strategy, and disseminate to all City departments for insuring accuracy and "disenabling" wish -listing. Prepare comprehensive listing that details scope of replacements with current and future cost of fleet replacement. Identify total cost to bring fleet into best practices compliance. Identify schedule and total cost to replace all fleet annually over 20 year period. Identify and document funding options and strategies for executive consideration. Page 20 Completed Completed Completed Estimated Completion Completed Completed Completed Completed Completed ��fn0F[}�fnlO[O8/`��V[0ODCU CO3lS City '- --' —'~� Council Goals Deliverables l\ Provide Council documentation that reflects current and future facility limitations and deficiencies; facility improvement plan, projected demands and purpose of essential facility improvements. ?01��-�01� �v�u �v�u Estimated Action Steps and Status Update Completion a) Prepare Executive report with summary conclusions, attachments, Completed table and pictures. b) Submit to City MonGgerfor review. Lead: Anderson I> Provide Council current costs tumove facility plan forward o/ now including escalated costs atfuture drne'pnints. Lead: Anderson 3) Provide Council phasing alternatives toprovide facilities based onincremental improvements and/or steps towards full provision ufthese facilities. Lead: Anderson 4> Provide Council funding options for consideration and/or implementation. Update schedule pfcurrent and projected costs usprepared bv architect and cost analysis professionals. Prepare multi-year summary spreadsheet depicting cost modeling that con beneferencedfu,planning and implementation. o> Identify /ncrernental solutions Chotmay beeasier &ofund now reducing future total costs. a)Identify and document funding options and strategies for executive consideration. Lead: Anderson b) Ready for Council. /kDihhOn"a Incorporated in 2015/16 QP Completed Incorporated in 2015/16 OP Completed, incorporated in 2015/16 OP Completed, incorporated in 2015/16 C|P �� . eve -an ExDdrision.oe,P6Ihfe Estimated Deliverables Action Steps and Status Update Completion o/ Plan developed inAugust 2013tnexpand Police facility. l> b/Rough osb/noteshnrthe project were provided byCapitol Improvement staff. On -Hold, d Txetund/ngsource was /denihiedfbr[/PosDevelopment Fees. pending uV The next steps /nthe process, upon approval, ore toengage o identification professional architect to identify space use and provide omore of project Lead: Williams detailed construction cost estimate. funding City of Petaluma City Council Goals: 2013 - 2015 Goa1.4 Priority 1 Evaluate,ParEnershins wlth Rancho Adobe grid Oth Deliverables 1) Provide Council an analysis of the cost and benefit of a a) management services consolidation w/the Rancho Adobe Fire Department (RAFD), and other potential consolidations. b) Lead: Anderson 2) Provide Council a plan (or plans) leading to the a) implementation of a management services consolidation agreement w/RAFD and w/other potential agencies. Lead: Anderson `ies for Shared Rdministr'afion Estimated Action Steps and Status Update Research and confirm cost benefits and win/win solutions for agencies under consideration. Continue outreach efforts and discussions with potential partner agencies (currently City of Sonoma and RAFD). Summary Memo to City Manager Completion Completed On -Going Completed Goal 4-A Nlafn tale aSafe-Petaluma . Priority J^ 'De'veloo a Pld :tot Maintain dnd'Increase Police and Fire St_affmq . Estimated Deliverables Action Steps and Status Update Completion 1) Provide Council a plan that restores one vacated/frozen Fire a) Identified solutions without General Fund impact. Analyzed and Completed Prevention Inspector/Investigator position. prepared o five year plan that includes a "margin of safety' insuring no impact to the General Fund for five year period. b) Reviewed findings with Finance and City Manager's Office. Completed Lead: Anderson c) Prepared Council Resolution to unfreeze Fire Inspector vacancy. Completed 2) Provide Council a plan that provides sufficient operational a) Prepare Executive report with conclusions, reference points, and January 2015 staffing to manage ISO and NRPA Standard 1710 options to meet future service level standards. deficiencies. b) Develop a comprehensive cost model as funding guide for January 2015 Lead: Anderson planning and meeting future service levels impacts. Lead: St. John I Sunday 8:20 AM to 5:45 PM c Page 22 ��fvOfl}�tnlDDl8��tv�0ODCU CO3lS^ 701�.701c City ^^ ~°^ "^`� Council Goals: ^~,`, ^~,^, === Deliverables l> Establish anImplementation Plan for Financing and Building Phase 1 Improvements Lead: Boodhun Deliverables 1) East Washington Interchange l) Old Redwood Highway Interchange 3) Rainier Lead: St. John Lead: St. John Lead: St. John d;ConStrUCt'8a1l Fields (East* Washinqtonj:,�:�:,._ Estimated Action Steps and Status Update Completion o) Reduce phase 1scope &ofit budget, prioritize 3,8ohtedficlds. Completed b)Revise p/on4/speczfor phase 1and create cost estimate. Completed d /dontifytund/ngavailability, conduct bidding, ovvordbid, and Completed authorize cnntroctƒorproject /Zfields, no/estroon7n/seu/e/ ub//tvi. dl Develop funding source and approve change order koadd J'"#eld Completed with lights and sewer utility. e/ Complete Phase 1Project March 2015 7entPrl Estimated Action Steps and Status Update Completion a) Construction complete Dec. 2013 a) Construction Underway a) Nofunding on MSN C-2. Not anticipated to begin until 2018 On -Going City of Petaluma City Council Goals: 2013 - 2015 Goal SPA P16h grandlrnglemenfPrioritvCapitalPr,oiectsasFundinaPermits Priorit —C Prepare'C6pitalRealacementand/orMoiatenancePlanslor. water and5ewerDistiibution:and; Cbl)&tionSvstems Storrim1Water,Fa'cilities Streets, 'Streetilah't�. vh'd TraMeSidnals:' and:.Gifu Facilitie3 - Page 24 Estimated Deliverables Action Steps and Status Update Completion 1) Develop Inventories a) Inventories completed. Final checking on streetlight inventory Jan. 2015 Lead: St. John underway. 2) Develop Replacement Schedules a) Replocemen t schedules for water and sewer assets completed. On -Going b) Streetlight work underway as part of the LED replacement Jan. 2016 program. Lead: St. John c) ClPfor Traffic Signals underwoyfor highest priority areas. Jan. 2016 3) Prioritize Improvements a) Priorities have been established Jun. 2014 Lead: St. John 4) Identify Funding Sources a) Funding for water and sewer lines is secured. On -Going b) No funding for street re -construction. Minimum funding for Unknown traffic signals available. c) Developing program to replace streetlights with LED and use Jun. 2016 savings to pay for improvements. d) Roofing projects at Library, Police Station lack full funding On -Going Lead: St. John sources. Effort will be made to identify funding and complete critical repairs to prevent damage to structures 5) Initiate Construction a) Water, sewer, traffic signal projects are underway. On -Going Lead: St. John b) All but last phase of Community Center Roof has been completed Nov. 2013 Goal 5 and:1m61ementiPrioriiv,Capita! Protects as.'Fundina Permits ..-A ,Plan for priority D: Pursue Fund'incorTrestle Restordtion„ Estimated Deliverables Action Steps and Status Update Completion 1) a) No funding sources hove been identified. Unknown Lead: St. John - Page 24 City of Petaluma City Council Goals: 2013 - 2015 Goal SA Plan forand ImplementPrioritvCdaitol Projects osFundinp Peanuts Priority E .Pers«elaCresfd Riche ProoertVAcawsitlon Estimated Deliverables Action Steps and Status Update Completion 1) Complete Acquisition of Open Space property of Complete new property appraisal and achieve OSD approval. Completed b) The grant application and donation of property by property owner was based on an estimated property value of $4.0m. A 2010 appraisal resulted in on opinion of value of $1.8m, and at that time the property owner chose not to sell for the appraised value. A new appraisal was commissioned in 2014 and resulted in a lower value of $700,000, which was insufficient for successful negotiation. The property owner remains a willing seller and donor, however their expectation of value is currently too divergent from the appraised value. The project will be placed on Lead: Brodhun hold, pending additional opportunity to proceed. Page 25 On Hold