HomeMy WebLinkAboutStaff Report 1.A 02/09/2015(i)
DATE:
TO:
FROM:
SUBJECT:
Agenda Item #I.A
��
February 9, 2015
Honorable Mayor and Members of the City Council through City Manager
William Mushallo, Finance Director / / b
Mid -Year 2015 Budget Update and Introduction (First Reading) of Ordinances
Amending Ordinances 2517, 2518, 2519, 2520 and 2521 N.C.S. to Change
Certain Appropriations for the Operations of the City of Petaluma from July 1,
2014 to June 30, 2015
RECOMMENDATION
It is recommended that the City Council receive the mid -year budget update and introduce the
attached Ordinances amending Ordinances 2517, 2518, 25191 2520 and 2521 N.C.S. to change
certain appropriations for the operations of the City of Petaluma from July 1, 2014 to June 30,
2015.
• �iCel[��1iI��E
The City reviews its budget on a continual basis and recommends periodic adjustments. The
proposed Mid -Year Budget Adjustments are to the Adopted Budget for FY 2014-2015.
Adjustments to the adopted budget are important for several reasons. They take into account
unexpected budget changes and provide a more accurate calculation of actual vs. budget
comparisons contained in the year-end financial reports. They also provide departments with
current amounts for comparisons with actual performance of revenues and expenditures.
I st quarter budget adjustments were presented and approved by the City Council on Nov. 17,
2014:
The General Fund budgeted revenues increased by $9,000 due to the transfer of SLESF funds.
Appropriations increased by $61,400 to cover expenditures related to the Swim Center Energy
project, repairs to the Community Center Roof and updates to the local CEQA guidelines. The
net financial impact to the General Fund was a reduction in fund balance of $52,400.
The Special Revenue Funds budgeted revenue increased by $276,617 as a result of additional
Federal funding for the Petaluma Transit Auto Vehicle Location project and transfers related to
the closure of capital projects and the reconciliation of CIP funds. Recommended budget
adjustments increased appropriations by $607,775 due to transfers for capital projects. The net
financial impact was a reduction in fund balances of $331,158.
Budgeted revenues for government Capital Project funds increased by $477,289 due to increased
funding for street maintenance and traffic improvement projects as well as the closure of
completed capital projects and the reconciliation of CIP funds. Corresponding appropriations
increased by $739,271 with a resulting net reduction in fund balances of $261,982.
Enterprise Funds budgeted Transfers In decreased by $7,372,000 due to delays in large Water,
Waste Water and Recycled Water capital projects. The delays reduced capital project
expenditures and Transfers Out from the operating finds by a total of $14,852,000 resulting in a
net increase in fund balances of $7,480,000.
No Is` quarter budget adjustments were proposed for Internal Service Funds or Successor
Agency Funds, and those fund balances were left unchanged.
As of December 31, 2014, General Fund revenues were 16.9 million or 44% of the adopted
budget. This is a bit misleading because franchise fees, sales tax accruals, and several seasonal
revenues are higher in the second half. It is estimated that overall revenues will exceed
expenditures during the fiscal year. Specific details are provided in the Mid -Year Forecast
Update report. As of December 31, 2014, General Fund expenditures were at 48% of budget
half way through the year. Itis expected that overall expenditures will end the year slightly
under budgeted amounts. In the meanwhile differences between expenditures and revenues are
supported by the use of working capital carry-over.
DISCUSSION
The proposed mid -year- budget adjustments are for the General Fund, Special Revenue Funds,
Capital Projects Funds, Enterprise Funds, and the Intemal Services Funds for the fiscal year
ending June 30, 2015. In January Department Heads were asked to provide Finance with a list of
critical, must -do budget adjustments. Direction was to keep requests to a minimum and to only
include items needing appropriations prior to June 30, 2015. A funding source was also required
for each recommended adjustment. The list was then compiled, reviewed, and presented to the
City Manager.
The resulting adjustments are hereinpresented for City Council review and consideration.
Because budget adjustments require modifications to previously approved budget appropriations
these adjustments must be adopted by ordinance to become effective. The ordinances will be
introduced this evening, would be adopted at a subsequent meeting, and take effect 30 days
thereafter. The proposed changes are categorized as follows:
Adjustments — Increases or (decreases) in various funds to update the budget based on
current economic conditions, changes to city projects, or changes in work activity.
Transfers — Transfers from one fund to another to facilitate reporting requirements, true -
up fund balances and identify funding sources. A Transfer In from one fund is always
accompanied by a Transfer Out from another: i.e.: Total Transfers In = Total Transfers
Out.
Of the adjustments recommended, that are described and summarized by fund type later within
the staff report, three should receive further discussion:
Reinstate Human Resources Specialist
The Human Resources (HR) Specialist position was frozen two years ago. This position
oversees and coordinates the day-to-day Workers' Compensation activities and benefits
administration. It also supports the City's safety program. Currently a part-time temporary
employee is filling part of this critical role. However, these responsibilities are ongoing, not
temporary, and require fulltime support. The position is critical for controlling Workers'
Compensation claims and corresponding costs. Finally, a transfer of $23,000 from the Workers'
Compensation fund will complete the cost of the reinstated position in FY 2015. Savings from a
change in the HR Assistant II position from 1.0 FTE to 0.6 FTE will also be used towards
covering the cost of the new position.
Addition of Water Reeveline Plant Onerator 11/III
Another important mid -year budget adjustment is the addition of a new Water Recycling Plant
Operator 11/III position. The current staffing levels at Ellis Creek have not changed since plant
start-up in 2009 but the operational workload has steadily increased as treatment processes are
approaching their maximum design capacities. Additionally, the current staffing level is
inadequate to respond to rapidly changing process conditions, process upsets, equipment
malfunction, or other issues arising at the plant, recycled water pump stations or sewage pump
station. Overtime has been required to complete core operational activities and to cover vacations
and other absences. Adding an operator position will reduce overtime by approximately 470
hours a year, allow for coverage of all leaves, increase the standby rotation pool and expand
oversight of the treatment facility. The cost of the position for the remainder of the fiscal year,
$51,350, will be covered by the Water fund.
Police Department Budeet Adiustments
A recommended transfer of salary savings to services and supplies in the Police Department is
also proposed. Total appropriations for the Department will not be increased; salary savings are
proposed to be used for some one-time expenditures. The salary and benefit savings were the
result of unavoidable delays in filling vacant positions during the first half of the fiscal year. As
a result, it is projected that the Department will end FY 14-15 approximately $500,000 under
budget. The department is proposing to use $401,000 of the savings for much needed one-time
purchases. These are:
Replace patrol cars, $276,000. The vehicle fleet is aging and many vehicles have been
driven beyond their useful life. Repair costs have been rising as warranties have expired.
The recommendation is to purchase six patrol vehicles, with the related equipment and
installation costs, at approximately $46,000 per vehicle. The purchase will be handled
through a cooperative agreement with the State of California which awarded the bid to
Folsom Ford.
® Purchase egrripnrent for tlee Critical Response Unit, $50,000. The Police Department
has several pieces of protective equipment in need of replacement, including helmets and
bulletproof vests. This equipment is required to maintain safety and compliance
requirements.
Implement deferred maintenance and needed improvements in the Police facility,
$75,000. This would provide increased ventilation in the evidence area, carpet and paint
in portions of the facility, workstation and storage area improvements, and a keyless
entry system for station security.
In addition to the items noted above, the remainder of the recommended mid -year budget
adjustments are noted below and are summarized by fund and category of change:
General Fund — increase in fund balance $680,763:
Revenue adjustments, $739,763. These adjustments will be discussed in detail during the
mid -year financial update presentation. The increases are due primarily to property tax
increases from higher assessed valuations; higher anticipated business license and
property transfer tax revenues: and growth in the motor vehicle in -lieu revenues.
Reimbursement from the California Governor's Office of Emergency Services
(CALOES) for related Fire Suppression overtime, $36,000. The Petaluma Fire Dept.
participates in State-wide mutual aid. CALOES fully reimburses the cost to deploy each
staff position at the premium overtime rate. Reimbursement is generally received from
the State of California within 4-5 months of the event. In July -August 2014 the PFD
participated in Strike Teams fighting the Butts Fire, Early August Lightning Cover,
Oregon Gulch Fire, Beaver Fire and King Fire.
o HR Specialist position expenses and transfers in from Workers' Compensation fund
$23,000. The position will oversee and coordinate the day-to-day Workers'
Compensation and benefits administration activities.
Snecial Revenue Funds — net decrease in fund balance ($36,860):
Revenue received from impact fees, grants, and special taxes such as Gas Tax and Transient
Occupancy Tax are recorded in the Special Revenue Funds. These funds are transferred out to
capital projects, street maintenance and the general fund. Budgeted transfers out to the capital
projects are adjusted according to the progress of each project. If a project is experiencing
delays, the transfer out for the current fiscal year is reduced. Upon completion, all unused funds
are returned to the originating special revenue funds.
Housing in Lieu Impact Fees loan payment as a transfer in from Home/Begin for
Roundwalk Village, $67,825. The funds will be used for programs and services provided
by the Boys & Girls Club located on the property.
Abandoned Vehicle Abatement fund adjustment for police officer benefits, $11,860. The
budgeting process did not accurately calculate benefits for this position at the beginning
of the fiscal year. This adjustment corrects the error.
Transfer from TOT to Facilities CIP for Library and Museum seismic retrofit design,
$25,000. Funding will support design services necessary to implement the seismic retrofit
project. Various grant resources will be reviewed and applications prepared for project
funding.
Capital Proiects Funds — no change in fund balances:
Capital Projects are funded primarily by Special Revenue funds. Transfers In are made
according to the progress made so as to cover the corresponding expenditures. Grant funds and
donations are applied first, followed by impact fees. If a project is experiencing delays, the
budgeted Transfer In is reduced for the current fiscal year. Upon project completion, all unused
funds are returned to the originating Special Revenue funds.
• Expenses and Transfers In to the Facilities CIP fund from TOT for Library and Museum
seismic retrofit design, $25,000.
• Expenses and Transfers In for planning phase of the Petaluma Blvd. 12" Water Main
Replacement project (c67501304), $111,000. Construction of the Petaluma Blvd. 12"
water main replacement from B St. to Kent St. is scheduled for the spring of 2016. In
order to meet that timeline, the planning phase has been moved up to the current fiscal
year.
• Expenses and Transfers In for Copeland Lift Station upgrades, $51,000. The station is
located near the river and has limited storage. The need for upgrades to the station's
pumps and controls is increasing. The upgrades will bring the lift station into cohesive
operation with the Ellis Creels Waste Water Treatment plant.
Enterprise Funds - net decrease in fund balances ($313.350):
• Consultant to assist in updating the City's floodplain management plan increase in
appropriations, $30,000.
• New Water Recycling Operator 1I/III position for the Ellis Creels Waste Water Plant,
increase in appropriations, $51,350.
• Consultant to prepare a contingency plan for emergency repair of PIPs to the Ellis Creel:
Waste Water Plant; increase in appropriations,$70,000.
• Transfer Out to Water CIP for the planning phase of the Petaluma Blvd. 12" Water Main
Replacement project (c67501304), $111,000.
® Transfer Out to Waste Water CIP for the Copeland Lift Station Upgrades, $51,000.
Internal Service Funds — no chance to fund balances:
Reduction in claims ($23,000). This is as a result of increased oversight by the HR
Specialist position.
Transfer Out to the General Fund $23,000. This is the contribution towards reinstated
HR Specialist Position.
FINANCIAL IMPACTS
General Fund budgeted revenues will increase by $739,763 as a result of adjustments for the
revenue forecast and upon reimbursement by CALOES for Fire Suppression overtime and
transfer from the Workers' Compensation fund. The $23,000 transfer from Workers
Compensation will provide support for the reinstated HR specialist position. General Fund
appropriations will increase by $59,000 to cover expenditures related to the Fire Suppression
overtime and the reinstatement of the HR Specialist position. The net financial impacts to the
General Fund associated with the recommended budget adjustments is an increase in fund
balance of $680,763. Application of these revenues will be discussed in detail in the Financial
Forecast Update item that follows on this agenda.
Special Revenue Funds budgeted revenue will increase by $67,825 from a transfer in to the
Housing in Lieu Impact Fees for Roundwalk Village. Recommended budget adjustments will
increase appropriations by $92,825 due to adjustments to the Abandoned Vehicle Abatement
fund and transfers out from the Home/Begin and TOT funds. The net financial impact is a
reduction in fund balance of $36,860.
Budgeted revenues for Capital Project funds will increase by $187,000 from transfers in for the
design of the Library and Museum seismic retrofit, and the Petaluma Blvd. 12" Water Main
Replacement and Copeland Lift Station Upgrades projects. Corresponding appropriations will
increase by the same amount leaving the fund balance unchanged.
Enterprise Funds budgeted revenue will not change. Appropriations will increase by $313,350;
$151,350 in expenditures for the City's floodplain management plan, a new Water Recycling
Operator II/III position for Ellis Creek, and a contingency plan for emergency repair of PIPs at
the Ellis Creel: WW plant. Transfers out for the Petaluma Blvd. 12" Water Main Replacement
and the Copeland Lift Station Upgrades projects equal $162,000. The net change to fund
balances is a decrease of $313.350.
The Internal Service funds budgeted revenue will not change. Appropriations for Workers'
Compensation claims are anticipated to decrease by $23,000 given the increased oversight by the
reinstated HR Specialist position. A corresponding transfer out to the General Fund to contribute
to the cost of the position will leave the fund balance unchanged.
No mid -year budget adjustments are proposed for the Successor Agency and its fund balances
will remain unchanged.
ATTACHMENTS
1. FY 2014-15 Mid -Year Budget Adjustment Summary
2. Appropriations Ordinance Amendment, General Fund
3. Appropriations Ordinance Amendment, Enterprise Funds
4. Appropriations Ordinance Amendment, Internal Service Funds
5. Appropriations Ordinance Amendment, Special Revenue Funds
6. Appropriations Ordinance Amendment, Capital Projects Funds
7. Exhibit A — Detailed FY 14/15 Mid -Year Budget Adjustments
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ATTACFIMENT 2
AN ORDINANCE AMENDING ORDINANCE NO. 2517 N.C.S.
TO CHANGE GENERAL FUND APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2014 TO JUNE 30, 2015
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2517 N.C.S. is hereby amended for the fiscal year beginning on July 1,
2014 and ending on June 30, 2015 in the amounts as set forth in the attached Exhibit A, incorporated
herein by reference, and distributed to the various funds as set out in said exhibit and shall be
expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations provided
hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal
year ending June 30, 2015.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance
is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent
jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity
of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares
that it would have passed and adopted this ordinance and each and all provisions thereof irrespective
of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise
invalid.
Section 5. The City Cleric is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of 2015, by
the following vote:
1
ATTACHMENT")
AN ORDINANCE AMENDING ORDINANCE NO. 2518 N.C.S. TO
CHANGE ENTERPRISE FUNDS APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2014 TO JUNE 30, 2015
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2518 N.C.S. is hereby amended for the fiscal year beginning on July 1,
2014 and ending on June 30, 2015 in the amounts as set forth in the attached Exhibit A, incorporated
herein by reference, and distributed to the various funds as set out in said exhibit and shall be
expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations provided
hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal
year ending June 30, 2015.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance
is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent
jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity
of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares
that it would have passed and adopted this ordinance and each and all provisions thereof irrespective
of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise
invalid.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of 2015, by
the following vote:
Io
ATTACHMENT 4
AN ORDINANCE AMENDING ORDINANCE NO. 2519 N.C.S. TO
CHANGE INTERNAL SERVICE FUNDS APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2014 TO JUNE 30, 2015
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2519 N.C.S. is hereby amended for the fiscal year beginning on July 1,
2014 and ending on June 30, 2015 in the amounts as set forth in the attached Exhibit A, incorporated
herein by reference, and distributed to the various funds as set out in said exhibit and shall be
expended and used in accordance therewith.
Section 2. The City Council hereby finds and detennines that the amount of appropriations provided
hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal
year ending June 30, 2015.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance
is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent
jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity
of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares
that it would have passed and adopted this ordinance and each and all provisions thereof irrespective
of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise
invalid.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of 2015, by
the following vote:
AN ORDINANCE AMENDING ORDINANCE NO. 2520 N.C.S.
TO CHANGE SPECIAL REVENUE FUNDS APPROPRIATIONS FOR THE OPERATION OF THE
CITY OF PETALUMA FROM JULY 1, 2014 TO JUNE 30, 2015
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2520 N.C.S. is hereby amended for the fiscal year beginning on July 1,
2014 and ending on June 30, 2015 in the amounts as set forth in the attached Exhibit A, incorporated
herein by reference, and distributed to the various funds as set out in said exhibit and shall be
expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations provided
hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal
year ending June 30, 2015.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance
is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent
jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity
of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares
that it would have passed and adopted this ordinance and each and all provisions thereof irrespective
of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise
invalid.
Section 5. The City Cleric is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of 2015, by
the following vote:
ATTACHMENT
AN ORDINANCE AMENDING ORDINANCE NO. 2521 N.C.S.
TO CHANGE CAPITAL PROJECTS FUNDS APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2014 TO JUNE 30, 2015
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2521 N.C.S. is hereby amended for the fiscal year beginning on July 1,
2014 and ending on June 30, 2015 in the amounts as set forth in the attached Exhibit A, incorporated
herein by reference, and distributed to the various funds as set out in said exhibit and shall be
expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations provided
hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal
year ending June 30, 2015.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance
is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent
jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity
of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares
that it would have passed and adopted this ordinance and each and all provisions thereof irrespective
of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise
invalid.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of 2015, by
the following vote:
I�
Detailed FY 14/15 Mid -Year Budget Adjustments
Ref fund name Revenue Expenditures amount
account string I
project string
Fundgroup fund cost ctr object Type (if applicable) revision purpose
General Fund
639,701
639,701 'GF
11001
11100
41110'
12,965:
_
_ _ _12,965 GF
1100
11100
41120'
4,480
4,480 iGF
1100'
11100
41130
(809)
(809), GF
_ 1100
11100
41150
(216,652)
(216,652), GF _
1100
11100
41220,
100,000
_100,000 'GF _'
1100
11100
412301,
65,000
65,000 GF
1100
11100
41240
42,500
42,500 GF
1100
11100
41310
(30,000)
(30,000) GF _ _
1100
12100
42514
(75,000)
(75,000)�GF
1100', _
_11100
42740
(60,000)
_
(60,000) GF _
_1100
15100:
42750
25,000
25,000 GF
1100
14210',
43210
65,000
65,000 GF
1100
11100
44250
252,231
252,231 GF
1100
11100
44260
19,204
_ 19,204 GF
1100',
15100
44430
(12,000)
(12,000) GF
1100
11320
45160
(44)'x,
(44);GF
1100
13100
45010
6,133 ',
6,133 'GF
1100
13100
45110
1,725
1,725 GF
1100
13100
45230
5,254
5,254 GF
1100
13100
45410
(150,000)
_
(150,000) GF
1100
13600
45010
(25,445)
(25,445) GF
1100
13600
46010
(10,773)
(10,773)'GF
1100'
14620
45510
30,336
30,336 GF
1100,
14800
45510
(73)
(73) GF
1100
14900
45510'
(3,225)
(3,225) GF
1100
15100
45331
3,387
3,387 GF
1100
15100'
45332
22,020
22,020 'GF
1100
15100,
45340
848
848 GF
1100
16100'
45230
(31,000)
(31,000) GF
1100
11100
48045
680,763
-
680,763
A Drainage Utility
30,000
(30,000)IEnterpdse
6800
681.00
54140 E
_Stone
-
30,000
(30,000)'
B Facilities CIP
25,000
(25,000)', Capital Projects
3110
31100
54110 E
Facilities CIP
25,000
25,000 (Capital Projects
3110
31100'
49910 F
TOT
25,000
_
(25,000) Special Revenue
2520
25200'
69.910 E
25,000
50,000
(25,000)
C 'Fire Dept
36,000
(36,000) GF
1100,
13500
51215 E
General Fund
36,000
36,000 GF _
1100
13100,
45340 F
36,000
36,000
-'
Forecasted revenue adjustments
Consultant to assist in updating the City's floodplain management
plan which needs to be adopted by the City Council no later than
October 2015.
Design services for Petaluma Library and Museum seismic retrofit
to be covered by a transfer from TOT.
Adjust Fire Suppression budget for overtime that will be reimbursed
by CALOES.
Exhibit A
amount Fundgroup
_ (23,000), GF
23,000 GF
23,000 Internal Service
(23,000) Internal Sennce
(7,550) Special Revenue
_(1,700) Special Revenue
(120) Special Revenue
(100) Special Revenue
(390) Special Revenue
(70) Special Revenue
(1,000)Special Revenue
(930)Special Revenue
(11,860); --
(67,825)-Special Revenue
67,825 Special Revenue
If 0,250). Enterprise
(5,150) Enterprise
(23,950) Enterprise
(12,000) Enterprise
(51,350)
(70,000), Enterprise
(70,000)
(5,000) Capital Projects
(90,000) Capital Projects
(1,000)Capital Projects
(12,000) Capital Projects
(3,000) Capital Projects
111,000 Capital Projects
(111,000) Enterprise
(111,000)
account string
fund cost ctr
1100, 11600:
1100 11100',
7600 _ 76100!
7600 76100
2310' 23100
2310 23100'
2310 23100
2310 23100
2310 23100'
2310 23100
2310, 23100
2310' 23100,
2222 222201
2130 21300
object Type
51110 E
49910 F
56420,E
69910 E
52110 E
52320 E
52330 E
52340,E
52410 E
52510 E
52520 E
52525 E
69910E
49910f
6600
Detailed FY 14/15 Mid -Year Budget Adjustments
51110 E
Ref
fund name
Revenue Expenditures
E
Human Resources
51110 E
23,000
66700
General Fund
6790
67999
55011 E
Workers' Compensation
_ _2_3,000
_ _
_ (23,000)11
6700
Workers' Compensation
69910 E
23,000 '
_
23,000
23,000
F
Abandoned Vehicle Abatement
7,550
1,700
120
100
390
70
1,000
--
--930
11,860
G
Home/Begin
67,825
Housing in Lieu Impact Fees
67,825
11
67,825
67,82511
1
Waste Water Reclamation
10,250
Waste Water Reclamation
5,150
Waste Water Ellis Creek Ops
23,950
Waste Water Ellis Creek Ops
12,000
51,350
J
Waste Water Collection Sys_t
70,000
_
70,000
K
Water CIP
5,000
Water CIP
90,000
Water CIP
1,000
Water CIP
12,000
Water CIP
3,000
:Water CUP
111,000
Water Operating
111,000
111,000
222,000
amount Fundgroup
_ (23,000), GF
23,000 GF
23,000 Internal Service
(23,000) Internal Sennce
(7,550) Special Revenue
_(1,700) Special Revenue
(120) Special Revenue
(100) Special Revenue
(390) Special Revenue
(70) Special Revenue
(1,000)Special Revenue
(930)Special Revenue
(11,860); --
(67,825)-Special Revenue
67,825 Special Revenue
If 0,250). Enterprise
(5,150) Enterprise
(23,950) Enterprise
(12,000) Enterprise
(51,350)
(70,000), Enterprise
(70,000)
(5,000) Capital Projects
(90,000) Capital Projects
(1,000)Capital Projects
(12,000) Capital Projects
(3,000) Capital Projects
111,000 Capital Projects
(111,000) Enterprise
(111,000)
account string
fund cost ctr
1100, 11600:
1100 11100',
7600 _ 76100!
7600 76100
2310' 23100
2310 23100'
2310 23100
2310 23100
2310 23100'
2310 23100
2310, 23100
2310' 23100,
2222 222201
2130 21300
object Type
51110 E
49910 F
56420,E
69910 E
52110 E
52320 E
52330 E
52340,E
52410 E
52510 E
52520 E
52525 E
69910E
49910f
6600
66500
51110 E
6600'
66500
52310 E
6600
66700
51110 E
6600
66700
52310 E
6600 66200 54140 E
6790
67999
54150 E
6790
67999
54110 E
6790
67999
54120 E
6790
67999
54140 E
6790
67999
55011 E
6790
_
67999
49910 F
6700
67100
69910 E
Exhibit A
project string
(if applicable) I revision purpose
_ Unfreeze HR Specialist position to oversee and coordinate the _
day -today Workers' Compensation activities and benefits admini-
stration. Budget adjustment to be covered by a reduction in the HR
'Assistant II position to 0.6 FTE, a reduction in claims and by a transfer
from the Workers Compensation fund.
Adjustment for police officer position assigned to the Abandoned
Vehicle Abatement fund. The position budgeting process did not
,accurately calculate all benefits.
Payment on the loan for Roundwalk Village to be used for programs
,and services provided by the Boys & Gids Club located on the property.
Operational workload at Ellis Creek has increased and treatment
processes are approaching max design capacities. An additional
_ Water Recycling Plant Operator II/III position is needed to reduce
overtime, meet current staffing needs and provide maximum operational
coverage during the week.
'Nute Engineers to study a contingency plan for emergency repair
of the 36" force main from PIPS to the Ellis Creek Wastewater Plant.
c67501304-30100 Construction of the Petaluma Blvd. 12" Water Main Replacement
c67501304-30300 project from B St. to Kent St. is scheduled for the spring of 2016. In
c67501304-30400 order to meet that timeline, the Planning phase has been moved up
c67501304-30500 to the current fiscal year. _
c67501304-30900
c67501304-66100
V
Detailed FY 14115 Mid -Year Budget Adjustments
Exhibit A
account string
(
project string
Ret fund name
Revenue Expenditures
amount Fundgroup
fund
cost ctr
object Type
(if applicable)
recision purpose
L Waste Water CIP
50,000
(50,000) Enterprise
6690
66999
54110 E
Copeland Lift Station upgrades to pumps and controls. The need for the
_ _
Waste Water CIP
1,_000
_ _
(1,000) Enterprise
6690
66999
55011 E
_
upgrades is significant given the station's location near the river and its
Waste Water CIP
51,000
51,000 Enterprise
6690
66999
49910F
limited storage. The project will bring the lift station into cohesive
Waste Operating_
51,000
(51,000), Enterprise
6600
66100
69910 E
operation with the Ellis Creek Waste Water Treatment plant.
_Water
51,000
102,000
(51,000)
TOTAL
994,588
664,035
330,553