HomeMy WebLinkAboutStaff Report Agenda Item #3.D 02/23/2015W
DATE: February 23, 2015
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TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan St. John, RASCE — Director, Public Works and Utilities
Larry Zimmer, P.E. — Deputy Director, Public Works and Utilities
SUBJECT: Resolution Accepting Completion of the Western Avenue Water Main Extension
(Bantam Way to Benjamin Lane) Project
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Accepting Completion of
the Western Avenue Water Main Extension (Bantam Way to Benjamin Lane) Project.
To maintain and improve the condition of the City's water system, the Department of Public
Works and Utilities annually replaces water line mains throughout the City to improve reliability
and decrease the chance of water leaks. To address operational issues with water distribution to
the western area of the City's service area, a 12 -inch water main was required in Western
Avenue between Bantam Way and Benjamin Lane to increase redundancy of service to the area.
The project was needed to complete a vital service loop and avoid regular shutdowns within
portions of the western distribution areas when repairs are required. This project added three fire
hydrants and connected services to reduce future maintenance costs. The project location is
shown on Attachment 2.
Bids were opened on July 23, 2014. On September 8, 2014, the City Council awarded the
construction contract to W.R. Forde Associates, Inc. of Richmond, CA in the amount of
$394,698. Construction was successfully completed in January 2015.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
The final construction contract cost is $370,084.00 based on final quantities. The area of
pavement restoration in the County was reduced during construction and a water main lowering
was not required, leading to a decrease in the estimated bid quantities. No change orders were
issued for the project and there are no outstanding claims.
FINANCIAL IMPACTS
The approved project budget (Project Number C67501407) was $642,000. With the design,
construction contract, final quantities, contingency, construction management and inspection, the
total cost for the project was $451,634, as shown in following project breakdown:
Western Avenue Water Main Extension (Bantam Way to Benjamin Lane) Project
At project closeout, all remaining funds will be returned to the Water CIP fund to be used on
other future projects.
Following the acceptance of the project, the City Clerk will file a Notice of Completion with the
Sonoma County Recorder and the Finance Department will release the contract retention account
to the contractor within 60 days.
ATTACHMENTS
Resolution
Location Map
Approved CIP Budget
Actual Cost
Design & Planning (Geotechnical &
Surveying)
$ 20,000
$ 8,200
Construction Management and Inspection
(Geotechnical materials Testing & County)
$ 35,000
$ 16,250
Construction Contracts
$ 394,698
$ 370,084
Salaries/Benefits
$ 55,000
$ 48,500
Contingency:
$ 125,302
$ 0
CIP Overhead & Administration
$ 12,000
$ 8,600
Total
$ 642,000
$ 451,634
At project closeout, all remaining funds will be returned to the Water CIP fund to be used on
other future projects.
Following the acceptance of the project, the City Clerk will file a Notice of Completion with the
Sonoma County Recorder and the Finance Department will release the contract retention account
to the contractor within 60 days.
ATTACHMENTS
Resolution
Location Map
Attachment 1
RESOLUTION ACCEPTING COMPLETION OF THE
WESTERN AVENUE WATER MAIN EXTENSION
(BANTAM WAV TO BENJAMIN LANE) PROJECT
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable laws, the City of
Petaluma solicited bids for the Western Avenue Water Main Extension (Bantam Way to
Benjamin Lane Project ("Project"); and
WHEREAS, bids for the Project were opened on July 23, 2014 in accordance with
California Public Contract Code Section 4104.5 and other applicable laws at which time the City
received 4 bids; and
WHEREAS, by Resolution No. 2014-140 N.C.S. adopted September 8, 2014, the City
Council of the City of Petaluma found the bid of 5394,698 for the Project to be the lowest
responsive bid; awarded the Project to W.R. Porde Associates, Inc. in the amount of $394,698
conditioned on W.R. rorde's timely executing the Project contract and submitting all required
documents; and authorized and directed the City Manager to sign the Project contract on behalf
of the City upon such timely submission and to execute on behalf of the City any amendments to
the Project contract that were necessary to effectively complete the project and/or to realize the
Project and/or cost benefits for the City; and
WHEREAS, the final contract amount as amended, including final quantities, is
$370,084.00; and
WHEREAS, City staff has inspected the Project and determined that it has been
completed in accordance with the contract requirements subject to the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staffreconnrnends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
The contract entitled Western Avenue Water Main Extension (Bantam Water to
Benjamin Lane) Project, City Project Number 067501407 with a final contract amount of
$370,084.00, is accepted as complete subject to the Contractor's continuing warranty and
other obligations pursuant to the contract.
2. The City Clerk is hereby authorized and directed to file a Notice of Completion
concerning the Project with the Sonoma County Cleric's Office within ten (10) days of
the date of this Resolution.
3. Staff is hereby authorized and directed to release all undisputed retention not subject to
pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terns of the Project contract, the Petaluma City Charter, California
Public Contract Code Section 7107 and applicable law.
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Attachment
WESTERN AVENUE WATER MAIN EXTENSION
BANTAM WAY TO BENJAMIN LANE
PROJECT NO. C67501407
LOCATION MAP
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