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HomeMy WebLinkAboutStaff Report 3.B 03/02/2015DATE: TO FROM: Agenda Item #3.B March 2, 2015 Honorable Mayor and Members of the City Council through City Manager William Mushallo, Finance Direct_, SUBJECT: Adoption (Second Reading) of Mid -Year 2015 Budget Update and Introduction of Ordinances Amending Ordinances 2517, 2518, 2519, 2520 and 2521N.C.S. to Change Certain Appropriations for the Operations of the City of Petaluma from July 1, 2014 to June 30, 2015 RECOMMENDATION It is recommended that the City Council adopt the City Appropriations Ordinances to amend appropriations from July 1, 2014 to June 30, 2015. BACKGROUND The Ordinances were introduced and unanimously approved for first reading at the February 9, 2015 City Council Meeting. The proposed Mid -Year Budget Adjustments are to the Adopted Budget for FY 2014-2015 approved on June 2, 2014 and adjusted by the 1" Quarter Budget Adjustments on December 1, 2014. The Mid -Year Budget Adjustments would modify appropriations approved by Ordinances 2517, 25181 2519, 2520, and 2521 N.C.S. Section 60 of the City Charter requires an affirmative vote of 4 Council Members to approve appropriation ordinance amendments. DISCUSSION The proposed budget adjustments are for the General Fund, Special Revenue Funds, Capital Projects Funds, Enterprise Funds, and the Internal Services Funds for the year ending June 30, 2015. Adjustments must be made by ordinance because they modify the appropriations ordinances adopted pursuant to the budget. FINANCIAL IMPACTS The net financial impacts to various fimd categories associated with the recommended budget adjustments are as follows: • General Fund increase in fund balance, $680,763. • Special Revenue Funds reduction in fimd balances, ($36,860). • Capital Projects Funds no change to fund balances. • Enterprise Funds reduction in fund balances, ($313,350). • Internal Service Funds no change to fund balances. ATTACHMENTS 1. FY 2014-15 Mid -Year Budget Adjustment Summary 2. Appropriations Ordinance Amendment, General Fund 3. Appropriations Ordinance Amendment, Enterprise Funds 4. Appropriations Ordinance Amendment, Internal Service Funds 5. Appropriations Ordinance Amendment, Special Revenue Funds 6. Appropriations Ordinance Amendment, Capital Projects Funds 7. Exhibit A — Detailed FY 14/15 Mid -Year Budget Adjustments ATTACHMENT 1 Cityof Petaluma FY 14/15 Mid -Year Budget Adjustments air REVENUE Adjustments Adjustments to Revenue forecast C GF to be reimbursed by CALOES for related Fire Suppression overtime Total Revenue Adjustments Transfers B Facilities CIP transfer from TOT for Library and Museum seismic retrofit design E GF to receive transferfmm Workers Comp fund for HR Specialist position G Housing in Lieu Impact Fees to receive loan payment for Roundwalk Village I; Water CIP transfer from Water Operating for Petaluma Bl 12" Water Main I. WW CIP transfer from WW Operating for Copeland Lift Station upgrades Total Transfers In Rd EXPENSES Adlustmenrs A Cry's floodplain management plan R Design services for Petaluma Library and Museum seismic retofit C Fire Suppression overtime that will be reimbursed by CALOES E Unfreeze HR Specialist position to handle Workers Camp and benefits activities F Abandoned Vehicle Abatement fund; adj for police officer benefits I New Water Recycling Operator II/III position needed for Ellis Creek WW plant J Contingency plan for emergency repair of PIPs to Ellis Creek WW plant K Planning to begin on the Petaluma Blvd. 12" Water Main Replacement project L Upgrades to Copeland Lift Station pumps and controls Total Expense Adjustments Trans ers o TOTtransfer to GF for Library and Museum seismic retrofit r Transfer from Workers Comp fund to GF for HR Specialist position G Home/Begin to pay Housing in Lieu Impact Fees loan for Roundwalk Village K Water Operating tmnsferto Water CIP for Petaluma B112" Water Main project L WW Operating transferto WW CIP for Copeland Lift Station upgrades Attachment 1 680,763 36,000 716,763 23,000 67,825 23,000 67,825 739,763 67,825 36,000 23,000 11,860 59,000 Total Transfers Out - TOTAL EXPENSES 59,000 NET CHANGETO FUND BALANCES 680,763 11,860 25,000 67,825 92,825 104,685 (36,860) 25,000 111,000 51,000 187,000 187,000 25,000 111,000 51,000 187,000 187,000 30,000 (23,000) 51,350 70,000 151,350 111,000 51,000 162,000 313,350 1313,350) (23,000) 23,000 23,000 716,7B3- 277,825 994,588 386,210 277,825 664,035 330,553 ATTACHMENT AN ORDINANCE AMENDING ORDINANCE NO. 2517 N.C.S. TO CHANGE GENERAL FUND APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2014 TO JUNE 30, 2015 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2517 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2014 and ending on June 30, 2015 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fiord balances for the fiscal year ending June 30, 2015. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional.. rmlawful or otherwise invalid. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of 2015, by the following vote: 9 ATTACHMENT AN ORDINANCE AMENDING ORDINANCE NO. 2518 N.C.S. TO CHANGE ENTERPRISE FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2014 TO JUNE 30, 2015 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2518 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2014 and ending on June 30, 2015 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2015. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 5. The City Cleric is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of 2015, by the following vote: ATTACHMENT AN ORDINANCE AMENDING ORDINANCE NO. 2519 N.C.S. TO CHANGE INTERNAL SERVICE FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2014 TO JUNE 30, 2015 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2519 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2014 and ending on June 30, 2015 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fimd balances for the fiscal year ending June 30, 2015. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawfiil or otherwise invalid. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of 2015, by the following vote: ATTACHMENTS AN ORDINANCE AMENDING ORDINANCE NO. 2520 N.C.S. TO CHANGE SPECIAL REVENUE FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2014 TO JUNE 30, 2015 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2520 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2014 and ending on June 30, 2015 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various fluids as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2015. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 5. The City Cleric is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the maturer required by the City Charter. INTRODUCED and ordered posted/published this day of 2015, by the following vote: ATTACHMENT 6 AN ORDINANCE AMENDING ORDINANCE NO. 2521 N.C.S. TO CHANGE CAPITAL PROJECTS FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2014 TO JUNE 30, 2015 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2521 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2014 and ending on June 30, 2015 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2015. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the maturer required by the City Charter. INTRODUCED and ordered posted/published this day of 2015, by the following vote: jWMMI � Exhibit A Detailed FY 14115 Mid -Year Budget Adjustments account strinq project string Ref fund name Revenue Expenditures amount Fundqroup fund cost ctr object Type (if applicable) revision purpose General Fund 639,701 639,701 GF 1100 11100 41110 Forecasted revenue adjustments 12,965 12,965 GF 1100 11100 41120 4,480 4,480 GF 1100 11100 41130 (809) (809) GF 1100 11100 41150 (216,652) (216,652) GF 1100 11100 41220 100,000 100,000 GF 1100 11100 41230 65,000 65,000 GF 1100 11100 41240 42,500 42,500 GF 1100 11100 41310 (30,000) (30,000) GF 1100 12100 42514 (75,000) (75,000) GF 1100 11100 42740 (60,000) (60,000) GF 1100 15100 42750 25,000 25,000 GF 1100 14210 43210 65,000 65,000 GF 1100 11100 44250 252,231 252,231 GF 1100 11100 44260 19,204 19,204 GF 1100 15100 44430 (12,000) (12,000) GF 1100 11320 45160 (44) (44) GF 1100 13100 45010 6,133 6,133 GF 1100 13100 45110 1,725 1,725 GF 1100 13100 45230 5,254 5,254 GF 1100 13100 45410 (150,000) (150,000) GF 1100 13600 45010 (25,445) (25,445) GF 1100 13600 46010 (10,773) (10,773) GF 1100 14620 45510 30,336 30,336 GF 1100 14800 45510 (73) (73) GF 1100 14900 45510 (3,225) (3,225) GF 1100 15100 45331 3,387 3,387 GF 1100 15100 45332 22,020 22,020 GF 1100 15100 45340 848 846 GF 1100 16100 45230 (31,000) (31,000) GF 1100 11100 48045 680,763 - 680,763 Consultant to assist in updating the City's floodplain management A Storm Drainage Utility 30,000 (30,000) Enterprise 6800 68100 54140 E plan which needs to be adopted by the City Council no later than - 30,000 (30,000) October 2015. B Facilities CIP 25,000 (25,000) Capital Projects 3110 31100 54110 E Design services for Petaluma Library and Museum seismic retrofit Facilities CIP 25,000 25,000 Capital Projects 3110 31100 49910 F to be covered by a transfer from TOT. TOT 25,000 (25,000) Special Revenue 2520 25200 69910 E 25,000 50,000 (25,000) C Fire Dept 36,000 (36,000) GF 1100 13500 51215 E Adjust Fire Suppression budget for overtime that will be reimbursed General Fund 36,000 36,000 GF 1100 13100 45340 F by CALOES. 36,000 36,000 - Exhibit A Detailed FY 14/15 Mid -Year Budget Adjustments Exhibit A I account string project string Ref fund name Revenue Expenditures amount Fundcroup fund cost ctr obiecl Tvpe (if applicable) revision pumose E Human Resources 23,000 (23,000) GF 1100 11600 51110 E Unfreeze HR Specialist position to oversee and coordinate the General Fund 23,000 23,000 GF 1100 11100 49910 F day-to-day Workers' Compensation activities and benefits admini- Workers' Compensation (23,000) 23,000 Internal Service 7600 76100 56420 E stration. Budget adjustment to be covered by a reduction in the HR Workers' Compensation 23,000 (23,000) Internal Service 7600 76100 69910 E Assistant II position to 0.6 FTE, a reduction in claims and by a transfer 23,000 23.000 - from the Workers Compensation fund. F Abandoned Vehicle Abatement 7,550 (7,550) Special Revenue 2310 23100 52110 E Adjustment for police officer position assigned to the Abandoned 1,700 (1,700) Special Revenue 2310 23100 52320 E Vehicle Abatement fund. The position budgeting process did not 120 (120) Special Revenue 2310 23100 52330 E accurately calculate all benefits, 100 (100) Special Revenue 2310 23100 52340 E 390 (390) Special Revenue 2310 23100 52410 E 70 (70) Special Revenue 2310 23100 52510 E 1,000 (1,000) Special Revenue 2310 23100 52520 E 930 (930) Special Revenue 2310 23100 52525 E - 11,860 (11,860) G Home/Begin 67,825 (67,825) Special Revenue 2222 22220 69910 E Payment on the loan for Roundwalk Village to be used for programs Housing in Lieu Impact Fees 67,825 67,825 Special Revenue 2130 21300 49910 F and services provided by the Boys & Girls Club located on the property. 67,825 67,825 - I Waste Water Reclamation 10,250 (10,250) Enterprise 6600 66500 51110 E Operational workload at Ellis Creek has increased and treatment Waste Water Reclamation 5,150 (5,150) Enterprise 6600 66500 52310 E processes are approaching max design capacities. An additional Waste Water Ellis Creek Ops 23,950 (23,950) Enterprise 6600 66700 51110 E Water Recycling Plant Operator II/III position is needed to reduce Waste Water Ellis Creek Ops 12,000 (12,000) Enterprise 6600 66700 52310 E overtime, meet current staffing needs and provide maximum operational - 51,350 (51.350) coverage during the week. J Waste Water Collection Syst 70,000 (70,000) Enterprise 6600 66200 54140 E Nute Engineers to study a contingency plan for emergency repair - 70,000 (70.000) of the 36" force main from PIPS to the Ellis Creek Wastewater Plant. K Water CIP 5,000 (5,000) Capital Projects 6790 67999 54150 E c67501304-30100 Construction of the Petaluma Blvd. 12" Water Main Replacement Water CIP 90,000 (90,000) Capital Projects 6790 67999 54110 E c67501304-30300 project from B St. to Kent St, is scheduled for the spring of 2016. In Water CIP 1,000 (1,000) Capital Projects 6790 67999 54120 E c67501304-30400 order to meet that timeline, the Planning phase has been moved up Water CIP 12,000 (12,000) Capital Projects 6790 67999 54140 E c67501304-30500 to the current fiscal year. Water CIP 3,000 (3,000) Capital Projects 6790 67999 55011 E c67501304-30900 Water CIP 111,000 111,000 Capital Projects 6790 67999 49910 F c67501304-66100 Water Operating 111,000 (111,000) Enterprise 6700 67100 69910 E 111.000 222,000 (111,000) Detailed FY 14115 Mid -Year Budget Adjustments Ref fund name L Waste Water CIP Waste Water CIP Waste Water CIP Waste Water Operating Revenue Expenditures 50,000 1,000 51,000 51,000 51,000 102,000 amount Fundqroup (50,000) Capital Projects (1,000) Capital Projects 51,000 Capital Projects (51,000) Enterprise (51,000) TOTAL 994,588 664,035 330,553 Exhibit A I account strinq project string I fund cost clr object Tvpe (if applicable) revision purpose 6690 66999 54110 E Copeland Lift Station upgrades to pumps and controls. The need for the 6690 66999 55011 E upgrades is significant given the station's location near the river and its 6690 66999 49910 F limited storage. The project will bring the lift station into cohesive 6600 66100 69910 E operation with the Ellis Creek Waste Water Treatment plant.