HomeMy WebLinkAboutMinutes 06/13/1983282 June 13, 1983
CITY OF PETALUMA
CITY COUNCIL MINUTES
REGULAR ADJO.URNED MEETING
June 13, 1983
ROLL CALL 8:00 a.m.
PRESENT
Balshaw/Battaglia/Bond/Cavanagh/Harberson/Perry/Mayor Mattei
ABSENT
None
PLEDGE OF ALLEGIANCE ,
The Pledge of Allegiance to the Flag was recited.
CLOSED SESSION 8:05 a.m. to 8:55 a.m.
The Council recessed to a closed session to discuss Meet and
Confer matters.
GENERAL PLAN RESOLUTION #9787 NCS
It was moved by Vice Mayor Perry and seconded by Councilman
Battaglia to reconsider action taken on Resolution 978? N.C.S. at
the June 6 City Council meeting .
RESOLUTION 9799 N.C.S.
JUVENILE DIVERSION PROGRAM
Resolution No. 9799 N. C. S. authorizing application for grant
funds to be used in a Juvenile Diversion Program by the Police
Department introduced by Councilman Battaglia and seconded by
Councilman Harberson .
AYES: Balshaw/Battaglia/Bond/Cavanagh/Harberson/Vice Mayor
Perry/Mayor Mattei
NOES : None
BUDGET - 1983/84
City Manager John Scharer made the following comments about
the Preliminary Budget:
LEAGUE _
- The Farrell Decision (recent California Appellate Court
action, City and County San Francisco vs. Farrell, 1982, 32
CAL 3rd 47) allows cities the discretion of increasing taxes
such as Utility Users Tax and Transient Occupancy Tax for
general purpose revenues.
- Insurance rates will not be available until late in June.
GRANT FINDER
- No amount has been budgeted for grant applications and
grant writing by contract with ISI.
June 13, 1983 283
The Department Heads appeared before the Council to review
their Programs of Service and Budget Requests for 1983-84.
DEPARTMENT OF PUBLIC WORKS
Tom Hargis-City Engineer, Director of Public Works
Services for 1983-84
- Major Projects: Effluent irrigation and sewer plant
upgrade.
- Flooding: Drainage basin improvement project.
- Master Plans: Signals, water system and sewer system.
- Overlay Programs: Investigate the use of City personnel
and equipment for overlay programs . The work program
would be smaller. This would be in place of the Contract
procedures . .
- Smoke testing program for ground water infiltration into the
sewer system.
- Lakeville Plan line.
- Rainier Avenue Interchange - plan lines and~ selection of
consultant.
- Capital projects - any outside services which are required,
a cost will be included in the project budget.
- Street repairs - crews and equipment limited, need
additional budget to accomplish more extensive overlay
program.
- Purchase of Street Lights - budget includes- $10,000 to hire
consultant to determine financial feasibility of purchasing
the existing street lights . This would include the study
and if approved negotiation of the purchase.
Budget:
TRUCK - ~
- Add one truck for $9, 000 to the Capital Equipment Requests
for the Sewer Collection System (8095) .
TREE CHIPPER ~ `
- Equipment item #65 - Tree Chipper: Council suggested that
in order to determine the usage of this equipment, that it
be rented rather than purchased.
284 June 13, 1983
Council Discussion:
MAP SIZES AND SCALE
- Councilman Balshaw requested that all Maps given to the
Council be of the same scale and standard size. Staff
indicated that this would be coordinated in the future.
- Councilman Balshaw also requested that the Industrial Sewer
quarterly quality of discharge data be included in monthly
reports . He also requested that Storm Drains be sampled
for contaminates. Director of Public Works Hargis indicated
that quarterly reports will be made.
- The number of trucks and radio equipment was noted.
Council requested that radio equipment and trucks be
analyzed by department, uses and cross-uses.
DEPARTMENT OF PARKS AND RECREATION
Jim Raymond, Director
Services for 19$3/84
- Neighborhood Parks to be constructed: Park Place and
Shelter Hills .
- Maintenance records will be kept for each park.
- A feasibility study will be done to determine least cost
method of providing cusbodial services to Lucchesi Senior
Center and to provide landscape maintenance at the Water
pump stations.
- Lucchesi Senior Center - need to plan for the replacement
of funding for the program coordinator position. Current
funding sources are being withdrawn.
- Lucchesi Park: benches and slides will be installed July 4
Program site.
- Historical Library/Museum: budget request for part-time
curator not approved by Manager. Curator would provide
professional advice for valuable materials assession.
- Programs: there will be no playground program (6012) this
summer. Expected private funding did not occur.
- Swim Center: open from May 1 through October 31. Mr.
Raymond also reported that the Petaluma High School
District is considering in their 1983i84 Budget, the closure
of the swim pool at Petaluma High School.
Budget
- Delete playground (6012) $2,248.
June 13, 1983 285
COPIER / LIBRARY
. - Equipment item 83, a copy machine for the Library/lVluseum
should be a coin-operated system for public use in copying
documents.
Council Discussion
SWIM POOL-HIGH SCHOOL
- Council requested that School Superintendent Gyves be sent
a letter expressing the Council's opposition to the pool
closure if the School District is anticipating City facilities
instead.
- Councilman Balshaw requested that in the future equipment
requests be categorized by equipment type rather than by
department.
~~j~,~1~ GR~~Ts~~MA~1P,~EM~N'~' r
Services for 1983/84
- Fixed route system will be contracted for, s in ~he a b~
Metropolitan Transportation Commission will require pa 1~~ . 7:i o
fare box recovery ratio for 1983/84.
- Fares: increases have been proposed for both fixed route
and paratransit services as of July 1, 1983.
- Airport: grants underway for appraisal and acquisition.
Council Discussion
- Paratransit (handicapped-disabled) fare increases were not
approved. The Council requested Staff to pursue local
effort contributions with MTC.
- Requested a report on the Transportation Development Act
regulations governing Metropolitan Transportation
Commission alteration of our fare box recovery ratio.
- Councilman Balshaw pointed out that after we acquire the
airport site we are an operator and should apply for
~ maintenance funds.
- A brief discussion ensued concerning the necessity of an
Airport Commission as an ~advisory body to the Council
when the site is acquired.
RECESS: Council recessed from 12:15 p.m. to 1:30 p.m.
286 June 13, 1983
REVENUE SHARING
Councilman Bond as Chairman of .the Revenue Sharing Committee
reported that the Petaluma Ecumenical Project's request for
$55,000 had been withdrawn. An additional $1,275 for insurance
was added to the Committee's recommendation for the Family
Education Center.
The total of public requests as~• approved by the Council is
$66,255.
TRANSIT OGCUP-ANCY TAX (TOT) _
Finance Officer Boyer reviewed requests received for T. O. T.
funds as follows;
1, Petaluma Old Adobe Association $ 1,800
Contribution and transit services.
2. World's Wristwrestling $ 5,000
3. Petaluma Swim Club $ 2,000
4. Petaluma Area Chamber of Commerce ,
, - Industrial Relocation Packet $ 4, 000
- Tourism Brochure l, 000
- Petaluma "Holidays" 2 , 000 $ ?, 000
Terre Mickelsen, Executive Director, discussed the requests of
the Chamber of Commerce. She pointed out that these are all
cooperative projects with the City.
The Council approved the above requests.
FIRE DEPARTMENT
Chief Robert Sharps
Services 1983/84
- Permits : volume of inspeetions and permits increasing
beyond current staffing Ievels . No new personnel approved
by Manager.
- Other service levels outlined in Program.
Budget
- Equipment #38 - Base Station is to replace an unreliable
unit .
Council Discussion
- Suggested that the old radio Base Station in the Fire
Department be used at the Corporation ~Yard (equipment
#71).
June 13, 1983 287
POLICE
Chief Robert Murphy
- Services 1983/84
- New program of Youth 5ervices intended to divert first time
offenders from the Criminal Justice System and into a
counseling program which may include the family. It is
projected that there will be a cost savings to the City and
County.
' Council Discussion
- Councilman Balshaw suggested that corporations be
contacted for availability of surplus office furniture .
STAFF TRAVEL
- Mayor Mattei asked for Council input on Out-of-State
travel. It was agreed that all staff travel would be at the
discretion of the City Manager.
- Council requested a report in six months on the status of
the Youth Services program.
ANIMAL CONTROL ORDINANCE
- City Manager Scharer noted that an update to the Animal
Control ordinance was being worked on by the staff.
_ FINANCE/GENERAL SERVICES
Juelle-Ann Boyer - Finance Officer
Services 1983/84
- Continued review of services and information prepared for
other departments .
WORD PROCESSING
- Word processing function becoming more in demand as
capabilities are increased. The problem is in measuring the
produativity of the various applications in order to plan for
the future.
COMPUTERIZATION ~ ~
- Computerization of major record keeping and report
generation by all departments has been studied. The needs
are most critical in Public Safety, Parks and Recreation and
Building. Cost factors suggest a change of systems in the
Finance area.
Council Discussion
- Council discussed the proposed automation project. They
requested staff to present a recommendation including cost
projections at a later date.
288 June 13, 1983
PERSONNEL
Michael Acorne - Program Administrator
Services 1983/84
- Labor relations.
- Employment ser.vices . .
- Risk ~ Management includes all insurance programs of the
City .
Budget
- Fee of $10,000 for comprehensive survey of City's Risk
Management practices not approved by City Manager.
PLANNING
Greg Freitas - Community Development/Planning Director
Services 1983/84
- As outlined in Program of Service.
- Need for City-wide automation.
Council Discussion
- Council members requested a Study Session of the Programs
of Service of the Planning, Building and Engineering
Departments. They asked for printed materials two-weeks
in advance of the study session.
- Councilman Balshaw reiterated his reqtiest for standard
scale and size of all maps presented to the Council.
CITY COUNCIL
Mayor Mattei
Council discussed the travel and meetings budget. Bq
consensus, it was agreed to delete referen¢e to the Annual
Congressional-City Conference in Washington, D.C. and indicate
"Travel as required. " '
CITY CLERK ~
Patricia Bernard
Services 1983/84
, ~
- As outlined in the Program of Service.
June 13, 1983 289
- Microform conversion of records is becoming critical.
Recommend service bureau to convert all records. Purchase
equipment for retrieval of records .
Budget
MICROFILM
- Requested $9, 000 for service bureau to convert records to
microfilm. Manager approved $6,500.
- City Manager Scharer pointed out that travel and meeting
expense recommendation should have been $895 rather than
$500.
Council Discussion:
- Council agreed that the record conversion program was
necessary.
- Mayor Mattei requested that the entrance door to the City
Clerk's office be changed to a"dutch door" in order to
provide a more secure office for the City's legal records.
CITY MANAGER
John Scharer
- City Manager Scharer's budget was approved as submitted.
ADJOURNMENT
The meeting was adjourned at 10:30 p.m.
ATTEST: '
..,~--~-- ~
City ler Bernard •
,
_ .
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Mayor Mattei