HomeMy WebLinkAboutResolution 2015-017 N.C.S. 02/23/2015Resolution No. 2015-017 N.C.S.
of the City of Petaluma, California
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT FOR ENGINEERING DESIGN SERVICES
FOR THE COPELAND LIFT STATION PROJECT
WHEREAS, the City of Petaluma wishes to design and construct the Copeland Lift
Station Upgrade Project ("Project"); and
WHEREAS, this Project requires the services of a quality professional civil engineering
design firm familiar with similar projects; and
WHEREAS, the City of Petaluma circulated a Request for Proposals on June 9, 2014
and seven (7) proposals were received; and
WHEREAS, the proposals received were reviewed and evaluated for qualifications; and
WHEREAS, HydroScience Engineers' ability to produce quality work on civil
engineering projects has been demonstrated in Northern California municipalities; and
WHEREAS, based on the criteria outlined in the Requests for Proposals, staff
determined that HydroScience Engineers is the most qualified of the consultants who response to
deliver the civil engineering design services and construction support necessary for the Project;
and
WHEREAS, stalrrecommends time City execute a professional services agreement with
HydroScience Engineers for civil engineering design services in order to complete construction
plans. specifications and provide construction support for the Copeland Lift Station Upgrade
Project.
NOW, THEREFORE, 13E IT RESOLVED that the City Council of the City of
Petaluma hereby authorizes the City Manager to sign the attached Professional Services
Resolution No. 2015-017 N.C.S. Page I
Agreement for civil engineering design services with HydroScicene Engineers for the Copeland
Lift Station Upgrade Project in the amount not to exceed $359,919.
Under the power and authority conferred upon this Council by the Charter of said Cit)
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the pproved mto
.,
Council of the City of Petaluma at a Reeular meeting on the 23" day oh -c form:
3015. by the following vote:
City Atlo ey
AYES: Albertson, Barrett, Mayor Glass. Healy, Kcarney. King. Vice Mayor Miller
NOES: None
.ABSENT: None
ABSTAIN: None
.ATTEST:
Cite Clerk to or
Resolution No. 2015-017 N.C.S. Page 2
Resolution No. 2015-020 N.C.S.
of the City of Petaluma, California
ACCEPTING COMPLETION OF THE
WATER AND SEWER MAIN REPLACEMENT AND
REHABILITATION - 2013/2014 PROJECT
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable laws, the City of
Petaluma solicited bids for the Water and Sewer main Replacement and Rehabilitation -
2013/2014 Project ("Project" ); and
WHEREAS, bids for the Project were opened on April 23, 2014 in accordance with
California Public Contract Code Section 4104.5 and other applicable laws at which time the City
received 4 bids: and
WHEREAS, by Resolution No. 2014-072 N.C.S. adopted May 19, 2014, the City
Council of the City ol'Petaluma found the bid of $1,389,385.00 for the Project to be the lowest
responsive bid; awarded the Project to Team Ghilotti, Inc. in the amount of $1,389,385.00
conditioned on Team Ghilotti's timely executing the Project contract and submitting all required
documents: and authorized and directed the City Manager to sign the Project contract on behalf'
of the City upon such timely submission and to execute on behalf of the City any amendments to
the Project contract that were necessary to effectively complete the project and/or to realize the
Project and/or cost benefits for the City; and
WHEREAS, the following change orders (CO) affecting the Project amount have been
approved:
CO No. 1: Unmarked Utilities, PG&E conflicts, Sewer Main lowering $ 10,596.57
CO No. 2: Replacement of water main in Wallace Court and valves $177,388.29
CO No. 3: Removal concrete obstructions, and lowering sewer main $ 12,769.60
CO No. 4: Shutdown on Wallace Ct. due to PG&E unmarked 2 inch main $ 4.876.97
Total Change Orders: $205,631.43;
and
WHEREAS, the final contract amount as amended, including final quantities and change
orders, is $1,468.783.31; and
WHEREAS, City staff has inspected the Project and determined that it has been
completed in accordance with the contract requirements subject to the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance ofthe Project on
behalf of the City.
Resolution No. 2015-020 N.C.S. Pane I
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
1. The contract entitled Water and Sewer Main Replacement and Rehabilitation —
2013/2014 Project with a final contract amount of $1,468,783.31, is accepted as
complete subject to the Contractor's continuing warranty and other obligations
pursuant to the contract.
2. The City Clerk is hereby authorized and directed to file a Notice of Completion
concerning the Project with the Sonoma County Clerk's Office within ten (10) days
of the date of this Resolution.
Staff is hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, the Petaluma City Charter,
California Public Contract Code Section 7107 and applicable law.
Under the power and authority conferred upon Ihis Council by the Charter of said City
REFERENCE: I hereby cerlitithe foregoing Resolution was introduced and adopted by the Npproved its to
Council of the City of Petaluma at a Regular meeting on the 23i° day of February, form: +
2015, by the following vote:
City Ann
AYES: Albertson. Batten. Mayor Glass. I-lealr. Kearney, King, Vice Mayor Miller
NOES: None
ABSENT: None
ABSTAIN:
ATTEST:
Resolution No, 2015-020 N.C.S. Page 2
Resolution No. 2015-021 N.C.S.
of the City of Petaluma, California
AUTHORIZING THE SUBMITTAL OF APPLICATION(S) TO CALRECYCLE
FOR ALL GRANTS FOR WHICH THE CITY OF PETALUMA IS ELIGIBLE,
AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
GRANT RELATED DOCUMENTS FOR A PERIOD OF FIVE YEARS
FROM THE DATE OF ADOPTION OF THE RESOLUTION
WHEREAS, Public Resources Code sections 40000 et seq. authorizes the Department of
Resources Recycling and Recovery (CalRecycle), formerly known as the California Integrated
Waste Management Board, to administer various Grant Programs (grants) in the furtherance of
the State of California's (State) efforts to reduce, recycle and reuse solid waste generated in the
State therby preserving landfill capacity and protecting public health and safety and the
enviromnent; and
WHEREAS, procedures established by CalRecycle require each Applicant's governing
body to certify by resolution its approval of the submittal of a grant Application(s) to
CalRecycle; and
WHEREAS, if awarded, the City of Petaluma will enter into a Grant Agreement with
CalRecycle for implementation of said Grant(s).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Petaluma, as follows:
. The City of Petaluma authorizes the submittal of application(s) to CalRecycle for all
grants for which the City of Petaluma is eligible.
2. The City Manager), or his designee is hereby authorized and empowered to execute in
the name of the City of Petaluma all grant documents, including but not limited to,
applications, agreements, amendments, policies and requests for payment, necessary
to secure grant funds and implement the approved grant project; and
Resolution No. 2015-021 N.C.S. Page 1
BF IT FURTHER RESOLVED that these authorizations are effective for five (5) years
from the date of adoption of this resolution.
Under the power and authority conferred upon this Council by the Charter of said City
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved a.. to
Council of the City of Petaluma at a Regular meeting on the 23" da) of f'e6ruary,} form:
2015, by the following vote: l
J
City Alto rn v
AYES: Albertson, Burrell, Mayor Class, Kealy, Kearney, King, Vice Mayor Miller
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
City Clerk ayor
Resolution No. 2015-021 N.C.S. Page 2
Resolution No. 2015-022 N.C.S.
of the City of Petaluma, California
APPOINTING MEG GEISS-MOONEY
TO THE PUBLIC ART COMMITTEE
TO COMPLETE AN UNEXPIRED FOUR-YEAR TERM
EXPIRING JUNE 30, 2016
BE IT RESOLVED, the City Council does hereby appoint Meg Geiss-Mooney to the
Public Art Committee to complete an unexpired four-year tern expiring June 30, 2016.
Under the power and authority conferred upon this Council by the Charter ofsaid City
REFERENCE: I hereby certify f Ptam
the foregoing Resolution was introduced and adopted by the �pproved as o
Council of the City oelua at a Regular meeting on the 23 `d day of February. form:
3015, by the following vote:
Cite Attnme
AYES: Albertson. Barrett. Mayor Glass. Healy
NOES:
Kearney. ging. Vice Mayor Miller
ABSENT:
None
ABSTAIN:
None
&DjATTEST: 42-1
City Clerk Mayor
Resolution No. 3015-022 N.C.S. Page I
Resolution No. 2015-016 N.C.S.
of the City of Petaluma, California
AUTHORIZING THE PURCHASE OF
ONE TYPE III FIRE ENGINE FROM FERRARA FIRE
APPARATUS, INC., HOLDEN, LA IN THE AMOUNT OF S308,100
WHEREAS, the Petaluma Fire Department has an aging fleet of lire apparatus and
purchasing one new multi-purpose emergency response Type III fire engine will allow the
Department to surplus two units in its fleet inventory that are long overdue for replacement, one
1989 Type I (Unit 9385) and one 1982 Type IV (Unit 9341); and
WHEREAS, replacing two aged vehicles with one new response unit will show
significant cost savings in the first vehicle replacement cycle alone and will reduce overall
maintenance and mechanical costs typically associated with maintaining older vehicles; and
WHEREAS, Petaluma Municipal Code section 4.04.100 -Cooperative Purchasing
Programs states: ''Purchases of supplies and equilnew nmde under a cooperative purchasing
program with the Slate, Counhy or other public agencies are exempt fu•om the requirements of
this chapter"; and
WHEREAS, the Petaluma Fire Department did not solicit competitive bids to arrive at
its selection of the Ferrara Type III fire engine, but instead, will utilize Municipal Code Section
4.04.100 -Cooperative Purchasing Programs; and
WHEREAS, Hopland Fire Protection District is a qualifying public agency under
Petaluma Municipal Code section 4.040-100; and
WHEREAS, pursuant to Public Contract Code Section 20162, in January, 2012,
Hopland Fire Protection District conducted an open competitive bid process for a Type III fire
engine with similar prefen-ed specifications to Petaluma Fire; and
WHEREAS, via Ilopland Fire Protection District Board of Directors Meeting Minutes
dated February 16, 2012, Ferrara Fire Apparatus, Inc. was awarded with a contract for the
purchase of
Resolution No. 2015-016 N.C.S. PaEe I
a Type III fire engine because Ferrara Fire Apparatus, Inc. was the lowest responsible bidder:
and
WHEREAS, Ferrara Fire Apparatus, Inc. has extended the same pricing in effect at the
time or the Hopland Fire Protection District bid process to the City of Petaluma in order to
facilitate its purchase now and alleviate three years of escalated pricing on a vehicle that matches
Petaluma Fire Department specifications; and
WHEREAS, the finding for the desired Type III fire engine will come from the City's
Vehicle and Equipment Replacement Fund.
NOW, THEREFORE, BE IT RESOLVED that the City Council authorizes the
Purchase of One Type III Fire Engine from Ferrara Fire Apparatus, Inc., Holden, LA in the
Amount of $308,100, which includes applicable taxes, and authorizes the City Manager to
execute a purchase agreement.
Under the power and authority conferred upon this Council by the Charter of said City
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approv d,1s to
Council of the City of Petalurna at a Regular meeting on the 23rd day of February, '� fon
2015, by the following vote:
Cit), Attorr, ev
AYES: Albertson. Barrett. Mayor Glass. I -leafy. Kearney. King, Vice Mayor Miller
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: V.,
Resolution No. 3015-016 N.C.S. Page 2
Resolution No. 2015-018 N.C.S.
of the City of Petaluma, California
AUTHORIZING AWARD OF CONTRACT FOR THE
ELLIS CREEK HEADWORKS SCREEN UPGRADE PROJECT
WHEREAS, City staff has prepared construction bid documents and advertised for
construction the Ellis Creek Headworks Screen Upgrade Project, Project Number C66501306,
("the Project"); and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff solicited bids
for the Project; and
WHEREAS, the Project was bid on November 24, 2014, and eight bids were received
and opened on January 14, 2015 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the Project was submitted by C. Overaa &
Co. from Richmond, CA for $416,500; and
WHEREAS, staff has determined that the Contractor's bid satisfies the bidding
requirements for the Project; and
WHEREAS, staff has verified that C. Overaa & Co. possesses a valid California
Contractor's License, Class A. number 106793 that qualifies Contractor to perform the Project;
and
WHEREAS, the approved finds are available are in the 2014/2015 CIP waste water
system budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma
hereby:
In accordance with the City of Petaluma Charter and Municipal Code, California
Public Contract Code Section 20162 and other applicable law, waives any and all
non-conformance in the bid of Contractor for the Ellis Creek Headworks Screen
Upgrade, Project Number C66501306 and finds the bid of $416,500 to be the lowest,
responsive bid and further finds that C. Overaa & Co. is the lowest responsible
bidder.
2. Awards the contract for the Ellis Creek Headworks Screen Upgrade Project, Project
Number 066501306 to C. Overaa & Co. in the amount of $416,500, the amount of
the lowest responsive bid, conditioned on C. Overaa & Co. timely executing the
project contract and submitting all required documents, including but not limited to,
executed bonds, certificates of insurance, and endorsements, in accordance with the
project bid documents.
3. Directs staff to issue a notice of award to C. Ovema & Co.
Resolution No. 2015-018 N.C.S. Page 1
REFERENCE:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
4. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by C. Overact & Co. of the signed project
contract and all other required documents, including but not limited to, executed bonds.
certificates of insurance, and endorsements, in accordance with the project bid
docrmlents.
Under the power and authority conferred upon this Council by the Charter ol'said City.
I hereby certify the foregoing Resolution was introduced and adopted by theApproved rs t�
Council of the City of Petaluma at a Regular meeting on the 23" day of February, form:
3015, by the following vole:
City Attor
Albertson, Barrett, Mayor Glass. Healy, Kearney. King, Vice Mayor Miller
None
None
Resolution No. 2015-018 N.C.S.
Page 2
Resolution No. 2015-019 N.C.S.
of the City of Petaluma, California
ACCEPTING COMPLETION OF THE
WESTERN AVENUE WATER MAIN EXTENSION
(BANTAM WAY TO BENJAMIN LANE) PROJECT
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable laws, the City of
Petaluma solicited bids for the Western Avenue Water Main Extension (Bantam Way to
Benjamin Lane Project ("Project"); and
WHEREAS, bids for the Project were opened on July 23, 2014 in accordance with
California Public Contract Code Section 4104.5 and other applicable laws at which time the City
received 4 bids; and
WHEREAS, by Resolution No. 2014-140 N.C.S. adopted September 8, 2014, the City
Council of the City of Petaluma found the bid of $394,698 for the Project to be the lowest
responsive bid; awarded the Project to W.R. Forde Associates, Inc. in the amount of $394,698
conditioned on W.R. Forde's timely executing the Project contract and submitting all required
documents: and authorized and directed the City Manager to sign the Project contract on behalf
of the City upon such timely submission and to execute on behalf of the City any amendments to
the Project contract that were necessary to effectively complete the project and/or to realize the
Project and/or cost benefits for the City; and
WHEREAS, the final contract amount as amended, including final quantities, is
$370.084.00: and
WHEREAS, City staff has inspected the Project and determined that it has been
completed in accordance with the contract requirements subject to the Contractor's continuing
warranty and other obligations pursuant to the contract: and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
The contract entitled Western Avenue Water Main Extension (Bantam Water to
Benjamin Lane) Project, City Project Number C67501407 with a final contract
amount of $370,084.00, is accepted as complete subject to the Contractor's
continuing warranty and other obligations pursuant to the contract.
2. The City Cleric is hereby authorized and directed to File a Notice of Completion
concerning the Project with the Sonoma County Clerk's Office within ten (10) days
of the date of this Resolution.
ReSOIntion No. 2015-019 N.C.S. Page I
3. Staff is hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, the Petaluma City Charter,
California Public Contract Code Section 7107 and applicable law.
Under the power and authority conferred upon this Council by the Charter ol'said City
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the pprove s to
Council ol'the City of Petaluma at a Regular ineeting on the 23r° day of February. form:
2015. by the following vote: 0
City Altorn y
AYES: Albertson, Barrett, Mavor Glass, Healy, Kearney, King, Vice Mayor Miller
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Citv Clerk May
Resolution No, 2015-019 N.C.S. Page 2