HomeMy WebLinkAboutResolution 2015-032 N.C.S. 03/16/2015Resolution No. 2015-032 N.C.S.
of the City of Petaluma, California
AUTHORIZING THE PURCHASE OF TYLER/EDEN HUMAN
RESOURCES AND BENEFITS MODULE AND AUTHORIZING
THE CITY MANAGER TO EXECUTE ALL DOCUMENTS
NECESSARY TO COMPLETE THE TRANSACTION
WHEREAS, the City of Petaluma's Human Resources data management system, HR Source, is
not integrated with the City's Eden/Tyler Technologies system which includes financials, budgeting,
payroll, pennitting and other functions; and
WHEREAS, the use of a separate Human Resources Information System (HRIS) creates
redundancy, duplication of effort and increased risk of data entry errors and significant manual handling
of data and forms.; and
WHEREAS, the current HRIS does not support mandated reporting under the Affordable Care
Act; and
WHEREAS, This purchase meets the criteria for sole source as the Eden Human Resources and
Benefits Module ("Eden system') is the same software used for the City's financial system and
therefore will integrate seamlessly with the human resources and the financial systems; and
WHEREAS, the implementation of the Human Resources and Benefits Module will significantly
reduce Human Resources and Payroll staff time, achieve efficiencies, reduce errors, and support
mandated reporting; and
WHEREAS, the City has obtained a cost quotation from Tyler Technologies for the Eden system
which was previously competitively bid and awarded through the National Joint Purchasing Alliance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma as
follows:
Resolution No. 2015-033 N.C.S. Pup I
The City Council authorizes the City Manager to execute purchasing documents to
acquire Human Resources and Benefits software, training and consulting services and one year of
annual maintenance from Tyler/Eden not to exceed the SLIM of $30,276, plus travel costs and applicable
sales, personal property or other similar taxes, as outlined in the Sales Quotation from Tyler
Technologies dated January 12, 2015 and attached hereto as Exhibit A.
REFERENCE:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Under the power and authority conferred upon this Council by the Charter orsaid City.
I hereby certify the foregoing Resolution was introduced and adopted by the
Council of the City or Petaluma at a Regular meeting on the 16°i day of March,
2015, by the following vote:
Ci
Albertson. Barrett. Mawr Glass. Healy. Kearney. Ring. Vice Mayor Miller
None
None
None
Acting City Clerk
Mayor
as to
Resolution No. 2015-032 N.C.S. Page 2