HomeMy WebLinkAboutAgenda Bill 5.B 09/13/2010`S~LU~r
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DATE:
TO:
FROM:
SUBJECT
September. 13, 2010
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Honorable Mayor and Members of the City ouncil through City Manager
Vincent Marengo, Director of Public Works
Resolution Approving the Project Budget and Authorizing Award of Contract for
the East Washington Street Pedestrian Crossing Project to Ghilotti Bros,. Inc.
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution approving the project
budget and authorizing award of contract for the East Washington Street Pedestrian Crossing
Project.
BACKGROUND
The East Washington Street Pedestrian Crossing Project will close a gap in the Petaluma Ring
Trail (near Sky Ranch Road), where users of the trail system have had to traverse three lanes of
40 mile per hour traffic in order to cross East Washington Street. The project will install a high
visibility overhead warning system, new signs, a pedestrian corral and street lighting; all of
which are designed to work together to increase the safety of pedestrians and bicyclists. By
design,.these improvements will also encourage others to walk and bike to school, shopping,
work, and recreational activities.
In 2008, the City of Petaluma was awarded $509,310 of Cycle 2 Federal Highway Safety
Improvement Program (HSIP) grant funding for the East Washington Street Pedestrian Crossing
Project. A consultant prepared the bid documents, and on July 8, 2010, the City received federal
authorization to advertise the project for bids. A Notice Inviting Bids was issued on July 22,
2p l 0, and three bids were received on August 18,2010, as follows: .
Name of Bidder Business Location Total Bid
Ghilotti Bros., Inc. San Rafael ~ $198,767
Ghilotti Construction Company Santa Rosa $212,965
Bay Pacific Pipelines, Inc. Novato $244,098
Ghilotti Bros., Inc. is the apparent low bidder, with a total bid of $198,767. This contractor has
satisfactorily performed similar projects for other municipal agencies. Staff verified that Ghilotti
Agenda,Review, _
.: ~ ~.
City Attorney. Finance Director City Manager
Bros., Inc. possesses a valid Class A contractor's license No. 132128, which qualifies them to
perform the work.
The engineer's estimate for construction was $322,500.
DISCUSSION
Staff recommends City Council authorize the City Manager to enter into contract with the low
bidder, Ghilotti Bros., Inc. to provide the-East Washington Street Pedestrian Crossing Project.
Construction is tentatively scheduled to begin in October -2010, and is expected to last
approximately forty days, weather permitting.
FINANCIAL IMPACTS
On January 5, 2009, City Council authorized a project budget of $594,195, which consists of the
HSIP grant and $84,885 of Traffic Mitigation Impact Fees. The estimated project costs shown
below (third column) have been reduced due to the low bid. The Highway ,Safety Improvement
Program will fund 90% of design, environmental, construction, and construction management for
eligible projects up to the approved grant amount of $SD9,310.~ The budgeted $84,885 is more
than the currently estimated $60,2.1.8 ($23,406 + $36,812) needed to meet the required 10%
match, plus pay the City's overhead. All unused City funds. will be returned to the originating
fund. Since the grant funding is only for this specific project; unused grant obligation cannot be
used for any other purpose.
' • ~ ~
'ruses
' C~11' 13udgct
FY 10/11'< ~
Cstimated~'~
CIP`•Costs ~,Estimateil
Caltrans
Reimburserriei~t
Design $ 78;700 $ 109,728 $ 98,755
Planning/Environmental $ 39,355 $ - $ -
Construction Contracts $ 317,700 $ 198,767 $ 178,890
Construction Management $ 78,700 $ 29,815 $ 26,834
Administration $ - $ 5.;000 $ -
CIP Overhead 2.4% $ 28,295 $ 18,406 $ -
Construction Contingency $ 51,446 $ 29,815 $ .26,834
TOTAL $ 594,196 $ 391,531 $ 331,312
Funding Sources
Traffic Mitigation Impact Fee"s
(2.4% Overhead and Admin) $ 28,295 $ 23,406
Traffic 1Vlitgation Impact Fees
(10% Local Match) $ 56,5.90 $ 36,812
Fed Grant-ISTEQ/Caltrans HSIP $ 509,310 $ 331,3.12 $ 331,312
TOTAL $ 594,195 $ 391,531 $ 331,312
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AT`TACHM'ENTS
Resolution
Project Location Map
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~A~TACHnAE9VT 1
RESOLUTION APPROVING THE PRO.IEC'T BUDGET AND AUTHORIZING
THE AWARD OF CONY'-RACY FOR TIDE EAST WASHING'~ON'S~'REET
PEDESTRIAN CROSSING PRO.TEC`I'.
W>E=IEREAS, a Consultant has prepared constructon'bid documents and City staff has
advertised for construction_of t~his~ Project; and
WI-IEREAS, in accordance with. California Public Contract Code Section 20162 and
other applicable law, City staff solicited bids for the Project; and
WHEREAS, the project was bid on August 18, 201:b, arid;three (3) bids were received
and opened in accordance with applicable law; and
WHEREAS, the lowest. bid. for the :Project was from Ghilotti Bros., Inc. for $198,767;
and
WHEREAS,. staff has determined that. the Ghilotti Bros.,, Inc. bid satisfies the bidding
requirements for the Project; and
WHEREAS, staff has verified that Ghilotti Bros., Inc. possesses a valid California
Contractor's Licerise, Class A, No..132T28'that qualfies.Gh''lotfi Bros., Inc. to perform the
Project; and
WHEREAS', the Project has a Categorical. Exemption- pursuant to the California
Environmental Quality :Act ("CEQA".) pursuant. to ArCicle 19, Section.15301, of Title 14 of the
California Code of Regulations ("CEQA Guidelines").
NOW, TI-IEREFOR~E, BE IT RCS®LVED'that the'City .Council of the City hereby:
1. Approves the Project Budget in the amount of `$198,767.
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2. In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract .Code Section 2Q.1,62 and .other applicable law, waives any and .all. non-
conformance in the bid of Ghilotti Bros.; Inc. for the East Washington Street Pedestrian
Crossing Project, and finds the bid of $198,767 to be the lowest responsive bid, and
further finds that Ghlotti.Bros., Inc. is the lowest responsible bidder.
3. Awards the contract for the East Washington Street Pedestrian Crossing Project to
Ghilotti Bros., Inc., in-the amount of $198,767, the amount of the lowest responsive bid,
conditioned on Caltrans' concurrence of the award and Ghilotti Bros., Inc. timely
executing the project contract and submitting all required. documents, including but not
limited to, executed bonds, certificates of insurance,.. and. endorsements, in accordance
with the project bid documents.
4. Directs staff to issue a~ notice of award to Ghilotti: Bros., Inc.
5. Authorizes and directs the City Manager to execute ,the project contract on behalf of the
City of Petaluma upon timely submission by Ghilotti Bros.,. Inc. of the signed project
contract and all other required documents, including .but not limited to, executed bonds,
certificates of insurance; and endorsements, in accordance with the project bid
documents.
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