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Staff Report 4.A 05/04/2015
Agenda Item #4.A DATE: May 4, 2015 TO: Honorable Mayor and Members of the City Council through City Manager FROM: Patrick Williams, Chief of Police Pt' SUBJECT: Resolution Approving the Purchase of one 2015 Chevrolet Silverado 250OHD Pickup for the Abandoned Vehicle Abatement Program and Authorizing the City Manager to Execute any Necessary Documents to Complete the Purchase of the Vehicle and Related Equipment RECOMMENDATION It is recommended that the City Council adopt the attached Resolution Approving the Purchase of one 2015 Chevrolet Silverado 250OHD Pickup for the Abandoned Vehicle Abatement Program and Authorizing the City Manager to Execute any Necessary Documents to Complete the Purchase of the Vehicle and Related Equipment. BACKGROUND The City of Petaluma has participated in the Sonoma County Abandoned Vehicle Abatement Service Authority since August 15, 1994. In March 2014, the City Council approved the hire of a full-time Abandoned Vehicle Abatement (AVA) officer. Funding for the salary and benefits of the AVA officer, in addition to any equipment needs directly related to the program, are reimbursed quarterly by the County of Sonoma through the AVA fund. The AVA fund receives disbursements from the State of California primarily through DMV fees. The funds available for each participating jurisdiction are calculated from a base amount in addition to the level of abatement activity conducted by each agency. In January 2014, prior to hiring the full-time AVA officer, the funds available to the City of Petaluma were approximately $260,000. The available funds are now approximately $283,000, indicating a growing account balance despite the withdrawal of funds to reimburse the salary and benefits of the AVA officer. This reflects the benefit of focused abatement activity by the AVA officer. The Police Department recommends purchase of a new vehicle for use by the AVA officer. A 3/4 -ton 4WD pickup has been identified as the most useful because it will be able to reach difficult locations off-road and can be used occasionally to tow other department equipment. In addition to standard radio and lighting equipment, the Police Department intends to equip this vehicle with License Plate Recognition equipment similar to the equipment used by the parking enforcement program. This will aid in identifying vehicles parked for long periods of time throughout the city which might otherwise not be noticed. DISCUSSION The vehicle will be purchased from Winner Chevrolet in Elk Grove, California. This dealership was successfully awarded the State of California contract for this type vehicle in Contract #1-14- 23-20, and purchasing is available to local agencies under the same contract terms. Petaluma Municipal Code section 4.04. 100 provides that purchases made through a cooperative purchasing program with state, county or other public agencies are exempt from provisions of Chapter 4.04 of the Petaluma Municipal Code which requires the City to conduct its own competitive bid process. The benefits of this cooperative purchase includes better pricing, better delivery timelines, and the avoidance of the expense and time associated with conducting a formal bid process. In this case the vehicle specifications in the State bid will meet the needs of the Police Department. FINANCIAL IMPACTS The cost of the vehicle will be $37,380.88. The cost of outfitting the vehicle as described will be approximately $25,000. The combined cost of approximately $62,380.88 will all be reimbursable through the AVA fund. There will be no impact to the General Fund from this purchase. Based on the AVA fund balance growing by $23,000 since the hiring of the AVA officer, there is no indication this purchase will compromise the future viability of the AVA program. If this item is approved, the necessary budget adjustment will be included as part of the City- wide budget adjustments conducted at fiscal year-end. ATTACHMENTS 1. Resolution 2. Quote from Winner Chevrolet ® Items listed below are large in volume and are not attached to this report, but may be viewed in the City Clerk's office. 3. State of California Bid Specs 4. State of California Contract #1-14-23-20 O cAC`RM4hC'- RESOLUTION APPROVING THE PURCHASE OF ONE 2015 CHEVROLET SILVERADO 2500HD PICKUP FOR THE ABANDONED VEHICLE ABATEMENT PROGRAM AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY NECESSARY DOCUMENTS TO COMPLETE THE PURCHASE OF THE VEHICLE AND RELATED EQUIPMENT WHEREAS, the City of Petaluma Police Department has identified a need to purchase a 3/4 -ton 4WD pickup for the AVA program; and WHEREAS, the City has determined Winner Chevrolet holds a competitive bid contract with the State of California for the 2015 Chevrolet Silverado 2500HD Pickup; and WHEREAS, Petaluma Municipal Code section 4.04. 100 provides that purchases made through a cooperative purchasing program with the state, county or other public agencies are exempt from provisions of Chapter 4.04 of the Petaluma Municipal Code, provided there is documentation as to the advantage of the cooperative purchase; and WHEREAS, there is an advantage in purchasing the vehicle through the state cooperative purchasing program because of better pricing, better delivery timelines, and the avoidance of the expense and time associated with conducting a formal bid process; and WHEREAS, the cost of purchasing the vehicle and all related equipment will be reimbursed by the County of Sonoma from funds held specifically for the City of Petaluma's Abandoned Vehicle Abatement program; and WHEREAS, there is no indication this purchase will compromise the future viability of the City of Petaluma's Abandoned Vehicle Abatement program. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL HEREBY (1) Approves the purchase of one 2015 Chevrolet Silverado 2500HD pickup from Winner Chevrolet in Elk Grove, California, in the amount of $37,380.88, subject to the conditions and specifications contained in the proposal of Folsom Lake Ford; and (2) Authorizes the City Manager, or his designee, to execute any necessary documents to complete the purchase of the vehicles and related equipment. a Prepared For: Jim Stephenson City of Petaluma Phone: (707) 778-4596 Prepared By, Dwane Galatti Phone. (916) 429-4702 t \-, � -, " Ic- 2015 Chevrolet Silverado 2504HD Built After Aug 14 CK25753 4WD Double Cab 144.2" LT ;,-7 F) z -7 385'".3q :3 -7 q 4'3 7 3 Std, 9:,> E 10 3 or P 4- 7",o YL, % 0 STANDARD EQUIPMENT STANDARD EQUIPMENT - 2015 Fleet/Non-Retail CK25753 4WD Double Cab 144.2" LT ENTERTAINMENT • Chevrolet MyLink audio system, 4.2" Diagonal color screen with AM/FM stereo with USB ports auxiliary jack, SD card slot, Bluetooth streaming audio for music and most phones, hands-free smartphone integration, Pandora Internet radio and voice-activated technology for radio and phone (Upgradeable to (105) Chevrolet MyLink 8" Diagonal Color Touch audio system or (106) Chevrolet MyLink 8" Diagonal Color Touch audio system with Navigation.) (Upgradeable to (105) Chevrolet MyLink 8" Diagonal Color Touch audio system or (106) Chevrolet MyLink 8" Diagonal Color Touch audio system with Navigation.) • Single -slot CD/MP3 player • SiriusXM Satellite Radio is standard on nearly all 2015 GM models. Enjoy a 3 -month All Access trial subscription with over 150 channels including commercial -free music, plus sports, news and entertainment. Plus you can listen to SiriusXM Internet Radio everywhere on your computer, smartphone or tablet. Welcome to the world of SiriusXM. (IMPORTANT: The SiriusXM Satellite Radio trial package is not provided on vehicles that are ordered for Fleet Daily Rental ("FDR") use. If you decide to continue listening after your trial, the subscription plan you choose will automatically renew and you will be charged according to your chosen payment method at then -current rates. Fees and taxes apply. To cancel you must call us at 1-866-635-2349. See our Customer Agreement for complete terms at siriusxm.com. All fees and programming subject to change.) • 6 -speaker audio system • OnStar with 4G LTE provides a built-in Wi-Fi hotspot to connect to the internet at 4G LTE speeds (Visit www,onstar.com for vehicle availability, details and system limitations. Services and connectivity may vary by model and conditions. 4G LTE service available in select markets. 4G LTE performance based on industry averages and vehicle systems design. Some services require data plan.) • Bluetooth for phone, personal cell phone connectivity to vehicle audio system Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 378.0, Data updated 3/18/2015 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: March 27, 2015 10:13:19 AM Page 2 in STANDARD EQUIPMENT STANDARD EQUIPMENT - 2015 Fleet/Non-Retail CK25763 4WD Double Cab 144.2" LT EXTERIOR • Wheels, 17" (43.2 cm) machined aluminum includes 17" x 7.5" (43.2 cm x 19.1 cm) steel spare wheel. Spare not included with (ZW9) pickup box delete unless a spare tire is ordered (Upgradeable to (PYV) 18" (45.7 cm) chromed aluminum wheels, (PYS) 20" (50.8 cm) chromed aluminum wheels or (S9O) 20" (50.8 cm) polished aluminum wheels.) • Tires, LT245/75R17E all -season, blackwall • Tire carrier lock keyed cylinder lock that utilizes same key as ignition and door (Not included when (ZW9) pickup box delete or (9J4) rear bumper delete is ordered.) • Wheelhouse liners, rear (Deleted with (ZW9) pickup box delete.) • Bumper, front chrome • CornerStep, rear bumper (Requires (E63) pickup box.) • Bumper, rear chrome with bumper CornerSteps (Requires (E63) pickup box.) • Moldings, bodyside, body color • Grille surround, chrome • Headlamps, halogen projector • Lamps, cargo area, cab mounted with switch on center switch bank • Mirrors, outside heated power -adjustable (includes driver's side spotter mirror) (Body -color.) • Mirror caps, body -color • Glass, deep -tinted • Door handles, body -color • Tailgate and bed rail protection caps, top • Tailgate, locking, utilizes same key as ignition and door (Deleted with (ZW9) pickup box delete.) • Tailgate, EZ -Lift and Lower (Deleted with (ZW9) pickup box delete.) Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 378.0, Data updated 3/18/2015 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: March 27, 2015 10:13:19 AM Page 3 STANDARD EQUIPMENT STANDARD EQUIPMENT - 2015 Fleet/Non-Retail CK26763 4WD Double Cab 144.2" LT INTERIOR • Seats, front 40/20/40 split -bench, 3 -passenger. Available in cloth or leather. Includes driver and front passenger recline with outboard head restraints and center fold -down armrest with storage. Also includes manually adjustable driver lumbar, lockable storage compartment in seat cushion, and storage pockets. (Leather with (KA1) heat is an available extra charge option with (H1Y) Jet Black leather appointed interior trim and requires (PCM) LT Convenience Package. Upgradeable to (A95) front bucket cloth seats.) • Seat trim, Cloth • Seat, rear 60/40 folding bench (folds up), 3 -passenger (includes child seat top tether anchor) • Steering column, manual Tilt -Wheel • Steering wheel, leather -wrapped with audio and cruise controls • Steering wheel audio controls • Floor covering, color -keyed carpeting with rubberized vinyl floor mats (Double Cab and Crew Cabs include second row floor mats) • Instrumentation, 6 -gauge cluster featuring speedometer, fuel level, engine temperature, tachometer, voltage and oil pressure • Driver Information Center, 4.2 -inch diagonal color display includes driver personalization, warning messages and vehicle information • Windows, power with driver express up and down and express down on all other windows • Door locks, power • Cruise control, steering wheel -mounted • Remote Keyless Entry • Air conditioning, single -zone • Visors, driver and front passenger illuminated vanity mirrors • Assist handle, front passenger and driver on A -pillars Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 378.0, Data updated 3/18/2015 ©Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: March 27, 2015 10:13:19 AM Page 4 STANDARD EQUIPMENT STANDARD EQUIPMENT - 2015 Fleet/Non-Retail CK25753 4WD Double Cab 144.2" LT MECHANICAL • Engine, Vortec 6.OL Variable Valve Timing V8 SFI E85 -compatible, FlexFuel capable of running on unleaded or up to 85% ethanol (360 hp [268.4 kW] @ 5400 rpm, 380 Ib -ft of torque [515.0 N -m] @ 4200 rpm) with (E63) fleetside pickup box; (322 hp [240.1 kW] @ 4400 rpm, 380 Ib -ft of torque [515.0 N -m] @ 4200 rpm) with (ZW9) pickup box delete (Does not include E85 capability with (ZW9) pickup box delete.) • Transmission, 6 -speed automatic, heavy-duty, electronically controlled with overdrive and tow/haul mode, Includes Cruise Grade Braking and Powertrain Grade Braking (Requires (L96) Vortec 6.OL V8 SFI engine or (LC8) 6.OL V8 SFI Gaseous engine.) • Rear axle, 4.10 ratio (Requires (1-96) Vortec 6.OL V8 SFI engine or (LC8) 6.OL V8 SFI Gaseous CNG (Compressed Natural Gas) engine.) • Suspension Package, Standard includes 51 mm twin tube shock absorbers and 33mm front stabilizer bar • Pickup box, Wideside • GVWR, 9500 lbs. (4309 kg) (Requires (L96) Vortec 6.OL V8 SFI engine or (LC8) 6.OL V8 SFI Gaseous engine.) • Air cleaner, high-capacity • Transfer case, electronic shift with rotary dial controls (Requires 4WD models.) • Differential, heavy-duty locking rear • Four wheel drive • Cooling, external engine oil cooler • Cooling, auxiliary external transmission oil cooler • Battery, heavy-duty 720 cold -cranking amps/80 Amp -hr, maintenance -free with rundown protection and retained accessory power • Alternator, 150 amps • Frame, fully -boxed, hydroformed front section • Recovery hooks, front, frame -mounted, black • Steering, Recirculating Ball • Brakes, 4 -wheel antilock, 4 -wheel disc with DuraLife brake rotors • Exhaust, aluminized stainless-steel muffler and tailpipe PROCESSING -OTHER • 2015 Interim Processing Code SAFETY • StabiliTrak, stability control system with Proactive Roll Avoidance and traction control includes electronic trailer sway control and hill start assist • Daytime Running Lamps with automatic exterior lamp control • Air bags, single -stage frontal and thorax side -impact, driver and front passenger, and head curtain side -impact, front and rear outboard seating positions (Always use safety belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) • Air bag deactivation switch, frontal passenger -side • OnStar Directions and Connections plan for 6 months including Automatic Crash Response, Stolen Vehicle Assistance, Roadside Assistance and Turn -by -Turn Navigation (Visit onstar.com for coverage map, details and system limitations. Services vary by model and conditions.) • Tire Pressure Monitoring System (does not apply to spare tire) Report content is based on current data version referenced, Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 378.0, Data updated 3/18/2015 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved, Customer File: March 27, 2015 10:13:19 AM Page 5 a STANDARD EQUIPMENT STANDARD EQUIPMENT - 2015 Fleet/Non-Retail CK25753 4WD Double Cab 144.2" LT Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 378.0, Data updated 3/18/2015 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: March 27, 2015 10:13:19 AM Page 6 0 SELECTED MODEL & OPTIONS SELECTED MODEL .2015 Fleet/Non-Retail CK25753 4WD Double Cab 144.2" LT Code Description Invoice CK25753 2015 Chevrolet Silverado 2500HD Built After $39,055.36 Aug 14 4WD Double Cab 144.2" LT SELECTED VEHICLE COLORS - 2015 FleeVNon-Retail CK25753 4WD Double Cab 144.2" LT Code Description Interior: No color has been selected. Exterior 1: No color has been selected. Exterior 2: No color has been selected. SELECTED OPTIONS - 2015 Fleet/Non-Retail CK25753 4WD Double Cab 144.2" LT CATEGORY Code Description Invoice MODEL OPTION AVF 2015 INTERIM PROCESSING CODE $0.00 SUSPENSION PKG Z85 SUSPENSION PACKAGE, STANDARD includes 51 mm twin tube shock $0.00 absorbers and 33mm front stabilizer bar (STD) EMISSIONS YF5 EMISSIONS, CALIFORNIA STATE REQUIREMENTS $0.00 ENGINE L96 ENGINE, VORTEC 6.OL VARIABLE VALVE TIMING V8 SFI E85- $0.00 COMPATIBLE, FLEXFUEL capable of running on unleaded or up to 85% ethanol (360 hp [268.4 kW] @ 5400 rpm, 380 Ib -ft of torque [515.0 N -m] @ 4200 rpm) with (E63) fleetside pickup box; (322 hp [240.1 kW] @ 4400 rpm, 380 Ib -ft of torque [515.0 N -m] @ 4200 rpm) with (ZW9) pickup box delete (Does not include E85 capability with (ZW9) pickup box delete.) (STD) TRANSMISSION MYD TRANSMISSION, 6 -SPEED AUTOMATIC, HEAVY-DUTY, $0.00 ELECTRONICALLY CONTROLLED with overdrive and tow/haul mode. Includes Cruise Grade Braking and Powertrain Grade Braking (STD) (Requires (L96) Vortec 6.OL V8 SFI engine or (LC8) 6.OL V8 SFI Gaseous engine.) GVWR GEH GVWR, 9500 LBS. (4309 KG) (Requires (1-96) Vortec 6.OL V8 SFI engine $0.00 or (LC8) 6.OL V8 SFI Gaseous engine.) AXLE GT5 REAR AXLE, 4.10 RATIO (Requires (1-96) Vortec 6.OL V8 SFI engine or $0.00 (LC8) 6.OL V8 SFI Gaseous CNG (Compressed Natural Gas) engine.) PREFERRED EQUIPMENT GROUP 1 LT LT PREFERRED EQUIPMENT GROUP includes standard equipment $0.00 WHEELS Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 378.0, Data updated 3/18/2015 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: March 27, 2015 10:13:19 AM Page 7 SELECTED MODEL & OPTIONS SELECTED OPTIONS - 2015 Fleet/Non-Retail CK25753 4WD Double Cab 144.2" LT CATEGORY Code Descriotion Invoice WHEELS PYT WHEELS, 18" (45.7 CM) PAINTED STEEL includes 18" x 8" (45.7 cm x -$132.00 20.3 cm) steel spare wheel. Spare not included with (ZW9) pickup box delete unless a spare tire is ordered. (Requires (QGM) LT265/701118E all - terrain, blackwall tires or (QWF) LT265/70R18E all -season, blackwall tires.) *CREDIT* TIRES QWF TIRES, LT265/701918E ALL -SEASON, BLACKWALL $0.00 PAINT SCHEME ZY1 PAINT, SOLID $0.00 PAINT GAZ SUMMIT WHITE $0.00 SEAT TYPE AZ3 SEATS, FRONT 40/20/40 SPLIT -BENCH, 3 -PASSENGER. Available in $0.00 cloth or leather. Includes driver and front passenger recline with outboard head restraints and center fold -down armrest with storage. Also includes manually adjustable driver lumbar, lockable storage compartment in seat cushion, and storage pockets. (STD) (Leather with (KA1) heat is an available extra charge option with (H1Y) Jet Black leather appointed interior trim and requires (PCM) LT Convenience Package. Upgradeable to (A95) front bucket cloth seats.) SEAT TRIM HOU JET BLACK, CLOTH SEAT TRIM $0.00 RADIO 105 CHEVROLET MYLINK AUDIO SYSTEM, 8" DIAGONAL COLOR TOUCH $176.00 WITH AM/FM/SIRIUSXM, USB PORTS auxiliary Jack, SD card slot, Bluetooth streaming audio for music and most phones, hands-free smartphone integration, Pandora Internet radio, voice-activated technology for radio and phone ADDITIONAL EQUIPMENT PCY LT FLEET CONVENIENCE PACKAGE includes (AG1) driver 10 -way $994.40 power seat adjuster when ordered with (AZ3) bench seat, (T3U) front fog lamps, (UVC) Rear Vision Camera, (C49) rear -window defogger and (KI4) 110 -volt power outlet (Includes (CJ2) dual -zone automatic climate control. If (ZW9) pickup box delete or (9J4) rear bumper delete is ordered (UVC) Rear Vision Camera will be deleted.) PCV LT FLEET PLUS PACKAGE includes (UG1) Universal Home Remote, $431.20 (JF4) power adjustable pedals, (C49) rear -window defogger and (A48) sliding rear window (When (TRW) provision for cab roof -mounted lamp or (VYU) Snow Plow Prep Package are ordered (UG1) Universal Home Remote and (A48) sliding rear window will not be included.) Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 378.0, Data updated 3/18/2015 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: March 27, 2015 10:13:20 AM Page 8 M SELECTED MODEL & OPTIONS SELECTED OPTIONS - 2015 Fleet/Non-Retail CK25763 4WD Double Cab 144.2" LT CATEGORY Code Description Invoice ADDITIONAL EQUIPMENT Z82 TRAILERING EQUIPMENT Trailering hitch platform 2.5" with a 2.0" insert $246.40 for HD, 7 -wire harness with independent fused trailering circuits mated to a 7 -way sealed connector to hook up parking lamps, backup lamps, right and left turn signals, an electric brake lead, battery and a ground, The trailer connector also includes the 4 -way for use on trailers without brakes - park, brake/turn lamps (Not available with (ZW9) pickup box delete or (9J4) rear bumper delete.) N79 WHEEL, 18"X 8" (45.7 CM X 20.3 CM) FULL-SIZE, STEEL SPARE $0.00 Spare not included with (ZW9) pickup box delete unless a spare tire is ordered. (Requires 18" or 20" wheels and tires.) UF2 LED LIGHTING, CARGO BOX WITH SWITCH ON CENTER SWITCH $52.80 BANK (Requires (E63) pickup box.) T3U FOG LAMPS, FRONT, HALOGEN (Included with (PCY) LT Fleet INC Convenience Package or (Z71) Suspension Package.) DPN MIRRORS, OUTSIDE HEATED POWER -ADJUSTABLE VERTICAL $272.80 CAMPER UPPER GLASS, MANUAL -FOLDING AND EXTENDING, BLACK. Includes integrated turn signal indicators consisting of 51 square inch flat mirror surface positioned over a 24.5 square inch convex mirror surface with a common head and lower convex spotter glass (convex glass is not heated and not power adjustable) and addition of Auxiliary cargo lamp for backing up (helps to see trailer when backing up with a trailer) and amber auxiliary clearance lamp (Includes (DD8) auto -dimming inside rearview mirror.) VK3 LICENSE PLATE KIT, FRONT (will be shipped to orders with ship -to $0.00 states that require front license plate) CGN BED LINER, SPRAY -ON Pickup box bed liner consisting of high $418.00 pressure, chemically bonded, sprayed -on polyurea & polyurethane liner formulation. Liner is permanently bonded to the truck bed providing a water tight seal. The textured, non-skid surface is black in color and robotically applied to yield consistent 90 mil floor and tailgate thickness along with 50 mil box sidewall thickness. Spray -on liner covers entire bed interior surface below side rails, including tailgate, front box top rail, gage hole plugs and lower tie down loops. (Not available with (ZW9) pickup box delete, (VUK) tailgate liner, LPO, (VBN) bed rug, LPO, (VZX) bed liner, LPO or (LC8) 6.01- V8 SFI Gaseous CNG (compressed natural gas) engine. Not available with any ship thru code.) AG1 SEAT ADJUSTER, DRIVER 10 -WAY POWER (Requires (AZ3) front INC 40/20/40 split -bench cloth seat. Included with (PCY) LT Fleet Convenience Package.) VBJ LPO, REAR UNDERSEAT STORAGE, COMPOSITE STORAGE BIN $202.40 (dealer -installed) (included with (PDL) Cargo Convenience Package, LPO.) VAV LPO, ALL-WEATHER FLOOR MATS, FRONT AND REAR (dealer- $140.80 installed) (Requires (B30) color -keyed carpeting. Included with (PDL) Cargo Convenience Package, LPO.) UTJ THEFT -DETERRENT SYSTEM, UNAUTHORIZED ENTRY (Included and INC only available with (BTV) Remote Vehicle Starter system.) Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 378.0, Data updated 3/18/2015 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: March 27, 2015 10:13:20 AM Page 9 SELECTED MODEL & OPTIONS SELECTED OPTIONS .2016 Fleet/Non-Retail CK25753 4WD Double Cab 144.2" LT CATEGORY Code Descriation Invoice ADDITIONAL EQUIPMENT JF4 PEDALS, POWER -ADJUSTABLE (Included and only available with INC (PCV) LT Fleet Plus Package.) BTV REMOTE VEHICLE STARTER SYSTEM (Includes (UTJ) Theft -deterrent $171.60 system.) UG1 UNIVERSAL HOME REMOTE (Included and only available with (PCV) INC LT Fleet Plus package. Not available with (TRW) provisions for roof mounted lamp or (VYU) Snow Plow Prep Package.) CJ2 AIR CONDITIONING, DUAL -ZONE AUTOMATIC CLIMATE CONTROL INC (Included and only available with (PCY) LT Fleet Convenience Package.) C49 DEFOGGER, REAR -WINDOW ELECTRIC (Included with (PCY) LT Fleet INC Convenience Package or (PCV) LT Fleet Plus Package.) A48 WINDOW, POWER, REAR SLIDING WITH REAR DEFOGGER (Included INC and only available with (PCV) LT Fleet Plus Package.) KI4 POWER OUTLET, 110 -VOLT AC (Included with (PCU) Fleet Base INC Package or (PCY) LT Fleet Convenience Package.) DD8 MIRROR, INSIDE REARVIEW AUTO -DIMMING (Included and only $0.00 available with (DPN) outside power -adjustable vertical camper mirrors.) UVC REAR VISION CAMERA with dynamic guide lines (Included with (PCY) INC LT Fleet Convenience Package. Not included when (ZW9) pickup box delete or (9J4) rear bumper delete is ordered.) OPTIONS TOTAL $2,974.40 Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 378.0, Data updated 3/18/2015 ©Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: March 27, 2015 10:13:20 AM Page 10 W WINDOW STICKER 2015 Chevrolet Silverado 250OHD Built After Aug 14 4WD Double Cab Interior: - No color has been selected. 6.OL/366 CID Gas/Ethanol V8 Exterior 1: - No color has been selected. * 6 -Speed Automatic Exterior 2: - No color has been selected. CODE MODEL MSRP CK25753 2015 Chevrolet Silverado 250OHD Built After Aug 14 4WD Double Cab 144.2" LT $41,995.00 OPTIONS AVF 2015 INTERIM PROCESSING CODE $0.00 Z85 SUSPENSION PACKAGE, STANDARD $0.00 YF5 EMISSIONS, CALIFORNIA STATE REQUIREMENTS $0.00 L96 ENGINE, VORTEC 6,OL VARIABLE VALVE TIMING V8 SFI E85 -COMPATIBLE, F $0.00 MYD TRANSMISSION, 6 -SPEED AUTOMATIC, HEAVY-DUTY, ELECTRONICALLY CO $0.00 GEH GVWR, 9500 LBS. (4309 KG) $0.00 GT5 REAR AXLE, 4.10 RATIO $0.00 iLT LT PREFERRED EQUIPMENT GROUP $0.00 PYT WHEELS, 18" (45.7 CM) PAINTED STEEL -$150.00 QWF TIRES, LT265/70R18E ALL -SEASON, BLACKWALL $0.00 ZY1 PAINT, SOLID $0.00 GAZ SUMMIT WHITE $0.00 AZ3 SEATS, FRONT 40/20/40 SPLIT -BENCH, 3 -PASSENGER. $0.00 HOU JET BLACK, CLOTH SEAT TRIM $0.00 105 CHEVROLET MYLINK AUDIO SYSTEM, 8" DIAGONAL COLOR TOUCH WITH A $200.00 PCY LT FLEET CONVENIENCE PACKAGE $1,130.00 PCV LT FLEET PLUS PACKAGE $490.00 Z82 TRAILERING EQUIPMENT $280.00 N79 WHEEL, 18" X 8" (45.7 CM X 20.3 CM) FULL-SIZE, STEEL SPARE $0.00 UF2 LED LIGHTING, CARGO BOX WITH SWITCH ON CENTER SWITCH BANK $60.00 T3U FOG LAMPS, FRONT, HALOGEN INC DPN MIRRORS, OUTSIDE HEATED POWER -ADJUSTABLE VERTICAL CAMPER UPP $310.00 VK3 LICENSE PLATE KIT, FRONT $0.00 CGN BED LINER, SPRAY -ON $475.00 AG1 SEAT ADJUSTER, DRIVER 10 -WAY POWER INC VBJ LPO, REAR UNDERSEAT STORAGE, COMPOSITE STORAGE BIN $230.00 VAV LPO, ALL-WEATHER FLOOR MATS, FRONT AND REAR $160.00 UTJ THEFT -DETERRENT SYSTEM, UNAUTHORIZED ENTRY INC JF4 PEDALS, POWER -ADJUSTABLE INC BTV REMOTE VEHICLE STARTER SYSTEM $195.00 UG1 UNIVERSAL HOME REMOTE INC CJ2 AIR CONDITIONING, DUAL -ZONE AUTOMATIC CLIMATE CONTROL INC C49 DEFOGGER, REAR -WINDOW ELECTRIC INC Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 378.0, Data updated 3/18/2015 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: March 27, 2015 10:13:20 AM Page 11 WINDOW STICKER A48 WINDOW, POWER, REAR SLIDING WITH REAR DEFOGGER INC KI4 POWER OUTLET, 110 -VOLT AC INC DD8 MIRROR, INSIDE REARVIEW AUTO -DIMMING $0.00 UVC REAR VISION CAMERA INC SUBTOTAL $45,375.00 Advert/Adjustments $0.00 Destination Charge $1,195.00 TOTAL PRICE $46,570.00 Est City: mpg Est Highway: mpg Est Highway Cruising Range: mi Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 378.0, Data updated 3/18/2015 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: March 27, 2015 10:13:20 AM Page 12 Attachment B RFP DGS 1307-021 Exhibit 8.23 STATE OF CALIFORNIA 0 G IS BID SPECIFICATION 2310-2626 t'Et;t.t.As ;`f=t;vlc`t: FLEET VEHICLES 1 SCOPE This specification establishes the minimum requirements for the State of California Fleet Vehicles. These vehicles will be used on highways, city/county roads and shall be designed to operate under typical ambient temperatures (which can range from 10° to 120° F). 2 SPECIFICATIONS AND STANDARDS Specifications and standards referenced in this document;in effect on the opening of the Request for Proposal form a part of this specification where referenced. Each vehicle delivered shall be fully compliant with all Federal and State regulations for vehicles in effect as of the date of manufacture. 2.1 DEFINITIONS: • GVWR - Gross Vehicle Weight Rating • CA - Cab to Axle • WB — Wheelbase • SUV — Sport Utility Vehicle • AWD — All Wheel Drive 2.2 SAFETY: Each vehicle delivered shall conform to the Federal Motor Vehicle Safety Standards (FMVSS) and the California Vehicle Code (CVC) requirements in effect as of the date of manufacture. 2.3 EMISSION CONTROL: The engine shall be California Air Resource Board (CARE) certified to operate on - highway in the State of California at the time of manufacture. Any motor vehicle rated at 8,500 pounds GVWR or less which has a vehicle curb weight of 6,000 pounds or less shall meet or exceed California's Ultra -Low Emission Vehicle II (ULEV II) standards for exhaust emissions (13 CCR 1961). 2.4 BRAKES: All motor vehicle brake friction materials must meet the requirements as identified in Health and Safety Code Section 25250.51 3 REQUIREMENTS 3.1 GENERAL (APPLIES TO ALL VEHICLES): Each vehicle shall be new (unused), current production as specified in the solicitation at the line item description. Vehicles bid must meet or exceed the requirements in the RFP line item description. Each vehicle shall be supplied with all equipment and accessories indicated as standard equipment in the manufacturer's published literature (or web site). Optional equipment necessary to meet the minimum requirements of this specification shall be included. Vehicle classifications in this specification or at the line item description are consistent with The U.S. Environmental Protection Agency (EPA) and U.S. Department of Energy (DOE) Fuel Economy Guide found at www.fueleconomv.00v. Vehicles shall be evaluated to ensure that they are listed in the proper class in the Fuel Economy Guide that matches the line item description with the following exceptions: • Sport utility vehicles and passenger vans with a GVWR of more than 10,000 lbs. • Other vehicles with a GVWR of 8,500 lbs. or more • Special Purpose Vehicles shall be included in the evaluations as Vans The following items (supplementing if necessary those items already cataloged as standard equipment) shall be furnished: • Air Conditioning • Automatic Transmission • AM/FM Radio • Original Equipment Manufacturer (O.E.M.) floor mat sets installed in all seating rows where the vehicle comes with carpeted floors • If offered by the manufacturer, all vehicles with a GVWR under 10,000 lbs. shall include a mounted spare tire and wheel changing tools (if a full size spare is available, then it shall be included) Wheel weights shall contain no more than 0.1 percent lead by weight (Health and Safety Code Section 25215.6). Exterior shall be painted with a solar reflectivecolor (white, silver metallic or gold metallic) per Management Memo 12-03 (exceptions are listed in the Memo). WRISTON, M. PAGE 1 OF 2 9/24/2013 FLEET VEHICLES 0 Attachment B RFP DGS 1307-021 Exhibit 8.23 2310-2626 3.2 FUEL TYPES: Specific fuel requirements for each vehicle are found at the line item description in the bid and may include any of the following types: • Gasoline (87 octane) • Diesel • Ethanol (E85) • Compressed Natural Gas (CNG): CNG systems must be O.E.M. or O.E.M. approved • Hybrid -Electric • Plug-in Hybrid Electric • Electric: Minimum range must be 50 miles per full charge 3.3 VANS Vans that call for "High Ceiling" require at least 76 inches of interior height from floor to ceiling. 3.4 SPORT UTILITY VEHICLES (SUV): SUVs that call for "4x4 Off -Road" require the following as standard equipment: • Ground Clearance: 8.4 inches • Approach Angle: 32° • Departure Angle: 28° • Limited Slip or locking rear differential 3.5 TRUCKS: Trucks with a GVWR of more than 26,000 lbs. shall come equipped with air brakes. The RFP line item description shall specify the cab configuration which is defined as follows: • Regular: Equipped with 2 doors and seating for 2-3 passengers • Extra: Equipped 3 or 4 doors and seating for 4-5 passengers (rear door(s) are typically less than full size) • Crew: Equipped with 4 full-size doors with center post that can open independently, allow egress of the rear passengers without disturbing the front passenger/driver and seating for 5-6 passengers WRISTON, M. _ PAGE 2 OF 2 _ f _ - Y 9/24/2013 FLEET VEHICLES Department of General Services Procurement Division 707 Third Street, 2nd Floor West Sacramento, CA 95605-2811 State of California CONTRACT NOTIFICATION ****MANDATORY**** CONTRACT NUMBER: 1-14-23-20 A through G, Supplement 4 DESCRIPTION: Fleet Vehicles — Trucks CONTRACTOR(S): Downtown Ford Sales (1-14-23-20A) Elk Grove Auto Group (1-14-23-20B) Hanford Toyota (1-14-23-20C) Winner Chevrolet (1-14-23-20D) Wondries Fleet Group (1-14-23-20E) Riverview International (1-14-23-20F) Swift Superstore (1-14-23-20G) CONTRACT TERM: 2/3/2014 through 2/2/2016 STATE CONTRACT Christina Nunez ADMINISTRATOR: (916) 375-4482 Christina.nunez(a-)dgs.ca.aov The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions. Signature on File Christina Nunez, Contract Administrator Ell STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION CoMr acct (Mandator) 1-14-23-20 Q o 0e Suppl(ament 4 Contract Notification and User Instructions Supplement Description/Articles Supplement No. Date 4 Subject contract for Fleet Vehicles — Trucks is here by modified to 2/4/2015 reflect the following changes: • Attachment A — Contract Pricing has been updated as follows: Line item # 33/68, 34/69, — Price increase on International Durastar in Rank 1 Line item #35/70 — Price increase on International Workstar in Rank 1 3 Subject contract for Fleet Vehicles — Trucks is here by modified to 12/15/2014 reflect the following changes: • Attachment A — Contract Pricing has been updated as follows: Line item # 1, 2/37, 3/38, 4/39, 5/40, 6/41 — Delete Toyota Tacoma in Rank 1 Line item # 7/42, 8/43, 10/45, and 46 — Delete Ford F150 in Rank 1; Move RAM 1500 from Rank 2 to Rank1; Move Chevy Silverado from Rank 3 to Rank 2 (except on line 42) Line item # 9/44, 11, and 12/47 — Delete Ford F150 in Rank 2; Move Chevy Silverado from Rank 3 to Rank 2 2 Subject contract for Fleet Vehicles — Trucks is here by modified to 8/26/2014 reflect the following changes: • Attachment A — Contract Pricing has been updated as follows: Line item # 2, 3, 5, 6, 38, and 40 — Price Increase on Toyota Tacoma in Rank 1 Line item # 32/67 — Delete International DuraStar in Rank 2 Subject contract for Fleet Vehicles — Trucks is here by modified to 5/22/2014 reflect the following changes: • Article 4 — Contract Administration and Article 9 — Ordering Procedure has been updated to reflect a change to Wondries Fleet Group's contact person. Contract 1-14-23-20 A - G, Supplement 4 Page 2 2/4/2015 User Instructions STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION GWT ac t (M and abM 1-14-23-20 Q o G9 Supplement 4 Contract Notification and User Instructions 1. SCOPE The State's contract provides current model year Fleet Vehicles - Trucks at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-14-23-20 A - G. The contractors shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Fleet Vehicles - Trucks to the State. The contract term is for two (2) years with an option to extend the contract for one (1) additional year period or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term. 2. CONTRACT USAGE/RULES A. State Departments • The use of this contract is mandatory for all State of California departments. State departments shall only purchase vehiles that are ranked #1 for each line item, with no exceptions. See Section 6 - Contract Items for ranking order details. • Ordering departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2 and 3, as applicable. Prior to placing orders against this contract, departments must have been granted non -IT purchasing authority by the Department of General Services, Procurement Division (DGS/PD) for the use of this statewide contract. The department's current purchasing authority number must be entered in the appropriate location on each purchase document. Departments that have not been granted purchasing authority by DGS/PD for the use of the State's statewide contracts may access the Purchasing Authority Application at htti)://www.i)d.dcis,ca.aov/delea/r)amanual.htm or may contact DGS/PD's Purchasing Authority Management Section by e-mail at pamse..das.ca.aov. • Departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department's fiscal office to obtain this information. B. Local Governmental Aaencies Local governmental agency use of this contract is optional. Local government agencies are defined as "any city, county, city and county, district or other governmental body or corporation, including the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges", empowered to expend public funds for the acquisition of products, per Public Contract Code Chapter 2, Paragraph 10298 (a) (b). While the State makes this contract available to local governmental agencies, each local governmental agency should determine whether this contract is consistent with its procurement policies and regulations. • Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract. Contract 1-14-23-20 A - G, Supplement 4 Page 3 2/4/2015 User Instructions M STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION Conked (ManftcM 1-14-2 3-20 Q o G, Supphmant 4 Contract Notification and User Instructions • Local governmental agencies must have a DGS agency billing code prior to placing orders against this contract. DGS agency billing codes may be obtained by emailing the DGS billing code contact with the following information: o Local governmental agency o Contact name o Telephone number o Mailing address o Facsimile number and e-mail address DGS Billing Code Contact: BiIICodeSCMAS andas.ca.aov C. Unless otherwise specified within this document, the term "ordering agencies" will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article. 3. DGS ADMINISTRATIVE FEES A. State Departments The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS. Current fees are available online in the Procurement Division Price Book located at: htto://www.dos.ca.aov/ofs/NewsEvents/PriceBookAnnouncement.asr)x (Click on "Purchasing" under Procurement Division.) B. Local Governmental Agencies For all local government agency transactions issued against this contract, the Contractor is required to remit the DGS/PD an Incentive Fee of an amount equal to 1 % of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the agency's purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees. 4. CONTRACT ADMINISTRATION Both the State and the contractor(s) have assigned contract administrators as the single points of contact for problem resolution and related contract issues. DGS/PD Contract Administrator: Address: Telephone: Facsimile: E -Mail: Contract 1-14-23-20 A - G, Supplement 4 User Instructions Christina Nunez DGS/Procurement Division 707 Third Street, 2nd Floor West Sacramento, CA 95605 (916) 375-4482 (916) 375-4613 christina.nunez @,das.ca.aov Page 4 2/4/2015 M STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION Conked (Mandstoq) 1-14-23-20 Q o U9 Cuppac mnt 4 Contract Notification and User Instructions Contractor: Downtown Ford Sales 1-14-23-20A Contact Name: Dave Forbess Address: 525 N. 16th Street Sacramento, CA 95811 Telephone: (916) 442-6931 Facsimile: (916) 491-3138 E -Mail: daveforbess(adowntownfordsales. com Contractor: Elk Grove Auto Group 1-14-23-20B Contact Name: Bill Kemery Address: 8575 Laguna Grove Drive Elk Grove, CA 95757 Telephone: (916) 429-4700 Facsimile: (916) 421-0149 E -Mail: billkelasherauto.com Contractor: Hanford Toyota 1-14-23-20C Contact Name: Pat Ireland Address: 1835 Glendale Avenue Hanford, CA 93230 Telephone: (559) 707-5735 Facsimile: (559) 961-4601 E -Mail: oatireland1962(@vahoo.com Contractor: Winner Chevrolet 1-14-23-20D Contact Name: Bill Kemery Address: 8575 Laguna Grove Drive Elk Grove, CA 95757 Telephone: (916) 429-4700 Facsimile: (916) 421-0149 E -Mail: billk(cNasherauto.com Contractor: Wondries Fleet Group 1-14-23-20E Contact Name: Yesenia Covarrubias Address: 1247 W. Main Street Alhambra, CA 91801 Telephone: (626) 457-5590 Facsimile: (626) 457-5593 E -Mail: vesenia(@.wondries.com Contractor: Riverview International 1-14-23-20F Contact Name: Jason Farrell Address: 2445 Evergreen Avenue West Sacramento, CA 95691 Telephone: (916) 669-0253 Facsimile: (916) 371-2023 E -Mail: Jasonf-riverview-trucks.com Contract 1-14-23-20 A - G, Supplement 4 User Instructions Page 5 41111151110 STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION CoMmct (MandWM) 1-14-23-20 Q o G8 Supplamen4 4 Contract Notification and User Instructions Contractor Swift Superstore 1-14-23-20G Contact Name: Dan Heil Address: 4318 Chiles Road Davis, CA 95618 Telephone: (530) 771-3821 Facsimile: (530) 757-3783 E -Mail: danhtcc swiftindavis.com 5. PROBLEM RESOLUTION/SUPPLIER PERFORMANCE Ordering agencies and/or contractors shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. For contractor performance issues, ordering agencies must submit a completed Supplier Performance Report via email or facsimile to the State Contract Administrator identified in Article 4. The ordering agency should include all relevant information and/or documentation (i.e. Purchase documents). 6. CONTRACT ITEMS All pricing is listed on Attachment A, Contract Pricing. A Service Plan is offered on all light duty vehicles. The Service Plan is optional but highly recommended. All prices quoted shall be fixed as the maximum cost for the contract period unless a price increase is granted. Ranking Order Vehicles have been awarded by line item based on the highest score per line item. Line items may have multiple awards in a ranking order. Vehicles ranked #1 on a given line item received the highest score for that line item. Vehicles with the second highest score on a given line item are ranked #2, provided the vehicle is a different make and model, and so on. State departments shall only purchase vehicles that are ranked #1 for each line item, NO EXCEPTIONS. Local governmental agencies may purchase any vehicle on contract regardless of rank. NOTE: Vehicles are catergorized by rank on Attachment A, Contract Pricing. The tabs located at the bottome of Attachment A, Contract Pricing spreadsheets identify the ranking categories. Sales Tax The sales tax rate applied should be based on the rate of the "Bill To" address listed on the Purchase Order. Options All factory options shall be available and priced at dealer cost plus up to ten percent for an addition or dealer cost minus up to ten percent for a deletion in accordance with the manufacturer's price list in effect at the time of the bid opening. All options added or deleted shall be shown as a separate line item on the purchase order, invoice, and contract usage report. Equipment changes which might be made would include, but would not be limited to, the following: • Add power windows; • Add trailer tow package; • Delete pick up box (bed). Contract 1-14-23-20 A - G, Supplement 4 User Instructions Page 6 M STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION Contact (iMandatM) 1-14-2&-200 q o Cog Supp0om(W 4 Contract Notification and User Instructions In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on this or any other vehicle contract. Additionally, the option to change the engine size shall not be allowed on all light duty vehicles (e.g. V6 to V8; 4.8L to 5.3L). The supplier will provide DGS/PD and/or ordering agencies a copy of the dated factory price lists in use at the time of bid opening if requested. These prices will be firm and not subject to increase through the life of the contract. The price list must be furnished to therequestor within ten (10) calendar days of notification. NOTE: Vehicles with options added or deleted must continue to meet or exceed the appropriate minimum specification. Tire Fee Purchase orders MUST include the State mandated $1.75 per tire fee. 7. SPECIFICATIONS All products must conform to the attached State of California Bid Specification Number 2310-2626 dated 9/24/2013 (Attachment B). Literature and specifications must be provided within 10 calendar days of request. Vehicle color shall be a solar reflective color (white, silver metallic, or gold metallic) per Management Memo 12-03 (exceptions are listed in the Memo). 8. PURCHASE EXECUTION A. State Departments 1) Purchase Documents State departments must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site: httr)://www.das.ca.aov/pd/Forms.asr)x (select Standard Forms) All Purchasing Authority Purchase Orders (Std. 65) must contain the following: • Agency Order Number (Purchase Order Number) • Ordering Agency Name • Agency Billing Code • Purchasing Authority Number • Leveraged Procurement Number (Contract Number) • Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail) • Line Item number • Quantity • Unit of Measure • Commodity Code Number • Product Description • Unit Price • Extension Price • Delivery Instructions (if applicable) Contract 1-14-23-20 A - G, Supplement 4 Page 7 2/4/2015 User Instructions STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION Conkac� (MandatM) 1-14-2 3-20 Q o Ge Suppbmant 4 Contract Notification and User Instructions 2) Office of Fleet and Asset Management Approval In accordance with GC section 13332.09, departments must receive approval from the DGS Office of Fleet and Asset Management (OFAM) when procuring vehicles. Details are available in the Fleet Handbook (htti)://www.documents.das.ca.aov/ofa/handbook.odf). 3) American Recovery and Reinvestment Act (ARRA) - Suoplemental Terms and Conditions Ordering departments executing purchases using ARRA funding must attach the ARRA Supplemental Terms and Conditions document to their individual purchase documents. Departments are reminded that these terms and conditions supplement, but do not replace, standard State terms and conditions associated with this leveraged procurement agreement. • ARRA Supplemental Terms and Conditions Note: Additional information regarding ARRA is available by clicking here to access the email broadcast dated 08/10/09, titled Supplemental Terms and Conditions for Contracts Funded by the American Recovery and Reinvestment Act. B. Local Governmental Aaencies Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments,only). The contractor will not accept purchase documents from local agencies without a State issued billing code. C. Documentation All ordering agencies will submit a copy of executed purchase documents to: DGS - Procurement Division (IMS# Z-1) Attn: Data Entry Unit 707 Third Street, 2nd Floor, MS 2-212 West Sacramento, CA 95605-2811 9. ORDERING PROCEDURE A. Orderina Methods: Ordering agencies are to submit appropriate purchase documents directly to the contractor(s) via one of the following ordering methods: • U.S. Mail • Facsimile • Email The contractor's Order Placement Information is as follows: U.S. Mail Downtown Ford Sales 525 N. 16th Street Sacramento, CA 95811 Attn: Dave Forbess Contract 1-14-23-20 A - G, Supplement 4 User Instructions ORDER PLACEMENT INFORMATION Facsimile Email (916) 491-3138 daveforbess a()downtownfordsales.com Page 8 Contract # 1-14-23-20A NUM11iiE01 M STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION Contract Notification and User Instructions Elk Grove Auto Group 8575 Laguna Grove Drive bilike-lasherauto.com Elk Grove, CA 95757 (916) 421-0149 1-14-23-20B Attn: Bill Kemery Hanford Toyota 1835 Glendale Avenue Hanford, CA 93230 (559) 961-4601 patireland1962 aC�vahoo.com 1-14-23-20C Attn: Pat Ireland Winner Chevrolet 8575 Laguna Grove Drive (916) 421-0149 billkelasherauto.com 1-14-23-20D Elk Grove, CA 95757 Attn: Bill Kemery Wondries Fleet Group 1247 W. Main Street (626) 457-5593 Alhambra, CA 91801 veseniaea.wondries.com 1-14-23-20E Attn: Yesenia Covarrubias Riverview International 2445 Evergreen Ave. West Sacramento, CA (916) 371-2023 iasonf(a?riverview-trucks.com 1-14-23-20F 95691 Attn: Jason Farrell Swift Superstore 4318 Chiles Road (559) 961-4601 danhe.swiftindavis.com 1-14-23-20G Davis, CA 95618 Attn: Dan Heil Note: When using any of the ordering methods specified above, all State departments must conform to proper State procedures. 10. MINIMUM ORDER There is no minimum order for this contract. 11. ORDER RECEIPT CONFIRMATION The contractor will provide the ordering agencies with an order receipt acknowledgement containing a unique order number either via e-mail or facsimile within 48 hours of receipt of order. The acknowledgement will include: • Ordering Agency Name • Agency Order Number (Purchase Order Number) • Purchase Order Total Cost • Delivery Completion Date 12. DELIVERY PROCEDURES Pre -Delivery Checklist Prior to delivery, each vehicle shall be completely inspected, serviced and detailed by the delivering dealer and/or the manufacturer's pre -delivery service center. A copy of the pre -delivery checklist shall be completed Contract 1-14-23-20 A - G, Supplement 4 User Instructions Page 9 M STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION Conlrectk (NMIandatM) 1-14-23-20 Q o Gq Supphmsnt 4 Contract Notification and User Instructions for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle. Deliverv: Delivery shall be within one hundred and fifty (150) days after receipt of order (ARO). State departments may limit delivery to a maximum of ten (10) units per working day. Contractor is requested to make deliveries in Los Angeles County, Orange County, San Bernardino Metropolitan Area, and San Diego Metropolitan Area during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM. In accordance with paragraph 15 of the General Provisions entitled "Delivery", the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this bid. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 26, entitled "Rights and Remedies of the State for Default". FOB Point The successful bidder (dealer) will be required to deliver vehicles to State agencies or local agencies located in the FOB point in which they receive an award. Vehicles shall be delivered from the factory to the dealer's place of business. The dealer is required to deliver vehicles to State and local agencies located within an FOB point for which they receive an award. If the purchase order indicates delivery outside an FOB point, the dealer and agency will negotiate for delivery beyond the FOB point. This delivery may be subject to an additional delivery charge. This charge shall be shown as a separate item on the purchase order and invoice. State agencies requesting delivery outside the F.O.B. area must contact the Office of Transportation Management for freight rate comparisons if the dealer is delivering the vehicle. These delivery instructions will be provided on the purchase order. Dealers receiving a purchase order without specific transportation instructions must contact the ordering agency. Caravan or drive -away method of delivery from the factory to a dealer is not acceptable. The supplier shall insure that each vehicle reaches its delivery point with no less then five (5) gallons of fuel in the tank. Drop ship deliveries shall not be made without prior State inspection. Unless, pre -arranged between the dealer and the ordering agency, vehicles delivered from a dealer with more than 50 miles on the odometer will be charged 50 cents for each mile exceeding 50 miles. This charge shall be deducted from the order price for each vehicle delivered against each order. Vehicles delivered with more than 500 miles on the odometer will not be accepted. Receivina Inspection Vehicles ordered for State use will be inspected by a State inspector at the dealer's place of business. Inspection will commence within five (5) working days of notification that a vehicle is ready for inspection. Inspection will include: specification compliance, workmanship, appearance, proper operation of all equipment and systems, and that all documents are present. In the event deficiencies are detected, the vehicle will be rejected and the delivering dealer will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re -inspected and accepted. Contract 1-14-23-20 A - G, Supplement 4 Page 10 2/4/2015 User Instructions M STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION CoMmd (NMlandaWW 1-14-23-20 Q o Cie SuppO(emsnt,4 Contract Notification and User Instructions Completion of inspection or acceptance by the State inspector shall in no way release the dealer from satisfying the requirements of the contract, specifications, and warranty. Deviations from the specified requirements that are detected by the inspection shall be corrected by the dealer in an expeditious manner at no expense to the owning agency. Inspection by local agencies will be at the dealer's place of business or as otherwise agreed to by the dealer and local agency. DOCUMENTS: The following documents shall be delivered to the receiving agency with the vehicle: 1. Completed and signed pre -delivery service checklist, including the order number and Vehicle Identification Number (VIN). 2. "Line Set Tickets" or "Window Sticker' showing all options installed. 3. One (1) copy of the vehicle warranty. 4. One (1) Owner's Manual 13. EMERGENCY/EXPEDITED ORDERS Not Applicable. 14. FREE ON BOARD (F.O.B.) DESTINATION All prices are F.O.B. destination; freight prepaid by the contractor, to the ordering organization's receiving point. Responsibility and liability for loss or damage for all orders will remain with the contractor until final inspection and acceptance, when all responsibility will pass to the ordering organization, except the responsibility for latent defects, fraud, and the warranty obligations. 15. SHIPPED ORDERS All shipments must comply with General Provisions (rev 06/08/2010), Paragraph 12 entitled "Packing and Shipment". The General Provisions are available at: htto://www.documents.das.ca.aov/od/modellanci/GPnonIT060810.i3df 16. INVOICING Ordering agencies may require separate invoicing, as specified by each ordering organization. Invoices will contain the following information: • Contractor's name, address and telephone number • Leveraged Procurement Number (Contract Number) • Agency Order Number (Purchase Order Number) • Line Item and UNSPSC Code Number • Quantity purchased • Contract unit price and extension • State sales and/or use tax • Prompt payment discounts/cash discounts, if applicable • Totals for each order 17. PAYMENT Payment terms for this contract include either a $200 or $500 per vehicle discount for payment made within twenty (20) days. See Attachment A — Contract Pricing for discount amount. For this contract, cash Contract 1-14-23-20 A - G, Supplement 4 Page 11 2/4/2015 User Instructions M STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION C a tt ect (Mandatori) 14 4-23-20 Q o G9 Supp�amant 4 Contract Notification and User Instructions discount time will be defined by the State as beginning only after the vehicle has been inspected, delivered and accepted by the receiving agency, or from the date a correct invoice is received in the office specified on the Purchase Order, whichever is later. Payment is deemed to be made, for the purpose of earning the discount, one (1) working day after the date on the State warrant or check. Normally, acceptance will be accomplished within twenty (20) normal business hours after a vehicle is delivered. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty- five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later. 18. PAYEE DATA RECORD Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments should contact the contractor for copies of the Payee Data Record. 19. CALIFORNIA SELLER'S PERMIT The California seller permit number for the contractor(s) is listed below. State departments can verify that permits are currently valid at the following website: www.boe.ca.aov. State departments must adhere to the file documentation required identified in the State Contract Manual Volume 2 and Volume 3, as applicable. Contractor Name Seiler Permit # Downtown Ford Sales 28600344 Elk Grove Auto Group 100197237 Hanford Toyota 102047569 Winner Chevrolet I 100208309 Wondries Fleet Group Ford 98037902 Toyota 17107585 Riverview International 101079519 Swift Superstore I 97022608 20. RECYCLED CONTENT State departments are required to report purchases in many product categories. The metal post -consumer recycled content for SABRC reporting is located in on Attachment C - Recycle Content Information. 21. SMALL BUSINESS/DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION There is no small business (SB) or disabled veteran business enterprise (DVBE) participation for this contract. 22. WARRANTY The manufacturer's standard new vehicle warranty shall apply to all vehicles procured against the resulting contract. Contract 1-14-23-20 A - G, Supplement 4 User Instructions Page 12 M STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION CaMmct (M andidatouy) 1-14-23-20 Q o G, Supp0 maM 4 Contract Notification and User Instructions All warranties shall be factory authorized. Bumper to bumper warranty shall cover not less than 3 years/36,000 miles, no charge for parts and labor. Powertrain warranty for light duty vehicles weighing 8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts and labor. Power train warranty for vehicles over 8500 lbs. GVWR shall cover not less than 5 years/60,000 miles, no charge for parts and labor. All emission -related components shall be warranted in compliance with CARB and Federal requirements. Bids offering independent insurance or a statement indicating self-insurance will be deemed non-responsive and will be rejected. This warranty shall be honored by all franchised dealers of the vehicle within the State of California. The State's established preventative maintenance procedures and practices shall be acceptable to the manufacturer/dealers in lieu of the manufacturer's prescribed procedures, which may form a part of the warranty. All warranty certificates and/or cards shall be supplied with each vehicle delivered. If an additional extended warranty is purchased, a warranty certificate, warranty card, or a statement indicating the extended warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered. Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake discs/drums, etc. are excluded from warranty coverage. All other items not subject to normal wear or gross operator neglect and abuse, such as window, seat or wiper motors, chassis electrical switches (door, trunk lid), paint, hinges, locks, etc., shall be covered. The State reserves the right to use re -refined lubrication oils, where available, in lieu of the virgin equivalent oils. The re -refined oils used by the State will meet all API and SAE standards and specifications as set forth by the vehicle manufacturer. The use of said oils shall in no way void or degrade the original manufacturer's minimum 3-year/36,000 mile warranty. The State reserves the right to use recycled content antifreeze/coolant, where available, in lieu of virgin equivalent antifreeze/coolant, in servicing its vehicles. The recycled antifreeze/coolant used by the State will meet all ASTM standards and specifications as set forth by the vehicle manufacturer. The use of said recycled antifreeze/coolant shall in no way void or degrade the original manufacturer's minimum 3 -year/ 36,000 mile warranty. "Manufacturer's Warranty Policy and Procedures Manual" shall be made available upon customer request. Note: Vehicles not placed in service immediately upon receipt shall be warranted from the date the unit is placed in service. The receiving agency shall notify the dealer in writing of the actual "in-service" date. Repair Parts It shall be the responsibility of the vehicle manufacturer to maintain an adequate stock of all regular and special parts to meet the continuing service and repair parts needs of the State without undue delay. A special system shall be set up for expediting the procurement of back order items needed to repair an inoperative vehicle including a system to air freight parts at factory expense when parts are not in stock in California parts depots. Parts must be available within three (3) working days after telephone notification. 23. SERVICE PLAN Purchase of the service plan is non -mandatory but highly recommended. The service plan covers all regularly scheduled service for a minimum of 100,000 miles and not less than five (5) years. The Service Plan is not applicable to vehicles over 8,500 lb. GVWR. The service shall include at a minimum all manufacturer recommended services such as but not limited to: • Oil changes; Contract 1-14-23-20 A - G, Supplement 4 Page 13 2/4/2015 User Instructions STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION Croft acs (M andWM) 1-14-23-20 Q o G, Supplea snt 4 Contract Notification and User Instructions • Filter changes; • Fluid changes; • Lubrications; • Tire rotations; • Timing belt changes • Equipment and safety inspections The service plan need not cover wear items such as brake pads/shoes, wiper blades, etc. 24. ATTACHMENTS Attachment A — Contract Pricing Attachment B — Specification 2310-2626, dated 9/24/2013 Attachment C — Recycle Content Information Contract 1-14-23-20 A - G, Supplement 4 Page 14 2/4/2015 User Instructions