HomeMy WebLinkAboutStaff Report 3.B 05/04/2015Agenda Item #3.B
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DATE: May 4, 2015
TO: Honorable Mayor and Members of the City Council through City Manager"
FROM: DS . SCE — Director, Public Works & Utilities
Larry immer, P.E. — Deputy Director, Public Works & Utilities
SUBJECT: Resolution Accepting Completion of the East Washington Street at Edith Street
Lighted Crosswalk Project
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution accepting Completion of
the Construction Contract for the East Washington Street at Edith Street Lighted Crosswalk
Project.
BACKGROUND
There have been ten pedestrian related accidents in the Edith Street crossing of East Washington
Street within the past twelve years with the most recent on January 1, 2012. The intersection
requires pedestrians to cross five travel lanes with vehicular speeds exceeding 35 miles per hour.
The crosswalk is striped, but has no signals or other safety enhancements. The nearest signalized
crossing is two blocks away in either direction, on E. Washington Street at Lakeville Street or
Payran Street.
Based on visual observations and recent counts, Edith Street had the highest amount of
pedestrian and bicyclist crossing activity between the two signalized intersections on East
Washington Street. Staff also evaluated two other non -signalized intersections on East
Washington at Wilson Street and Vallejo Street, but selected Edith as the highest priority. The
Pedestrian and Bicycle Committee recommended the grant application for this project. The Safe
Routes to School Grant (SRTS) was accepted by the City Council on September 10, 2012.
The project included installation of a lighted crosswalk, consisting of City furnished in -road
pedestrian warning system, ADA compliant curb ramps, traffic stripes, crosswalk markings, and
pavement markings. Road signs, sign posts, and grinding and replacing 2" of asphalt concrete
were also included.
Bids were opened on July 30, 2014. On September 15, 2014, the City Council awarded the
construction contract to Team Ghilotti, Inc. of Petaluma, CA, in the amount of $131,230.00.
Construction was set to begin in October 2014, but it was decided that it was best to begin
construction in January 2015, in order to avoid performing construction work on East
Washington St. during the holiday season.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits".
DISCUSSION
The final construction contract cost for this project is $132,053.78, which includes three change
orders totaling $3,859.83.
The first change order was processed in order to delay the start of construction until after the
holiday season at no cost to either the City or the Contractor.
The second change order was to compensate the contractor for additional labor, equipment, and
material costs for additional grinding and paving at the pedestrian zone gutter pan -to -AC to
conform the transition to proper slope to meet ADA requirements, as well as additional striping
due to an error in the plans. The total cost of this change order was $1,341.55.
The third change order was processed in order to compensate the contractor for the additional
time spent on a modification to one of the handicap ramps that the City requested, in order to
make the ramp safer than what was initially designed. It also added 10 square feet of sidewalk.
The total cost of this change order was $2,518.28.
For the Lanelight/Material Purchase, an additional $1,991.80 was spent for procurement of 4
galvanized poles that were not included in the original contract.
FINANCIAL IMPACTS
Council previously approved a total budget of $221,400, comprised of $154,800 of the Cycle 10
State SRTS Grant, $25,600 from a developer contribution from the E. Washington Place
settlement agreement with•Regency, and $41,000 from the Traffic Mitigation Fund. With the
construction contract, final quantities, contingency, construction management and inspection, the
total cost for the project was $219,286, as shown in the following project breakdown.
2
TOTAL $ 221,400 $ 219,461
At project closeout, all remaining funds will be returned to the Traffic Mitigation Fund to be
used on future projects.
Following the acceptance of the project, the City Clerk will file a Notice of Completion with the
Sonoma County Recorder and the Finance Department will release the contract retention account
to the contractor within 60 days.
ATTACHMENTS
1. Resolution
2. Location map
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Contract
Actual Total
Uses
Award
Project Cost
Design
$
11,928
$
11,928
Planning/Environmental
$
-
$
-
IConstruction Contracts
$
131,230
$
129,492
ILanelight/Material Purchase
$
46,326
$
48,318
Construction Management
$
12,000
$
20,415
�CIP Overhead @ 2.4%
$
4,084
$
4,011
Administration
$
5,000
$
1,437
Project Contingency
$
10,000
$
3,860
TOTAL
$
220,600
$
219,461
Funding Sources
Developer Contribution
$
9,084
$
9,084
(2.4% Overhead and Admin)
Developer Contribution
$
16,516
$
16,516
(10% Local Match)
Traffic Mitigation Funds
(proposed)
$
41,000
$
139,061
State SPUS
$
154,800
$
154,800
TOTAL $ 221,400 $ 219,461
At project closeout, all remaining funds will be returned to the Traffic Mitigation Fund to be
used on future projects.
Following the acceptance of the project, the City Clerk will file a Notice of Completion with the
Sonoma County Recorder and the Finance Department will release the contract retention account
to the contractor within 60 days.
ATTACHMENTS
1. Resolution
2. Location map
W?
Attachment 1
RESOLUTION ACCEPTING COMPLETION OF THE
CONSTRUCTION CONTRACT FOR THE EAST WASHINGTON STREET AT EDITH
STREET LIGHTED CROSSWALK PROJECT
PROJECT NO. 016101308
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the East Washington Street at Edith Street Lighted Crosswalk Project
("Project"), and
WHEREAS, bids for the Project were opened on July 30, 2014, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was Team Ghilotti, Inc., in the amount
of $131,230; and
WHEREAS, by Resolution No. 2014-146, adopted on September 15, 2014, the City
Council found the bid of $131,230.00 for the Project to be the lowest responsive bid, awarded
the Project to Team Ghilotti, Inc., in the amount of $131,230.00, conditioned on Team Ghilotti,
Inc. timely executing the Project contract and submitting all required documents and authorized
and directed the City Manager to sign the Project contract on behalf of the City, upon such
timely submission and to execute on behalf of the City any amendments to the Project contract
that are necessary to effectively complete the project and/or to realize the Project and/or cost
benefits for the City; and
WHEREAS, the following contract change orders (CCO) affecting the Project amount
have been approved:
Change Order Number Description Amount
CCO#2 Additional Striping and Pavement Grinding $1,341.55
CCO#3 Ramp Modifications $2,518.28
Total Change Orders $3,859.83
WHEREAS, the final contract amount, as amended, including all change orders,
overruns and underruns is $133,351.63; and
WHEREAS, the estimated total cost of the Project is $219,461, and was within the
approved Project budget; and
WHEREAS, City staff have inspected the Project and determined that it has been
completed in accordance with the contract requirements, and the Contractor's continuing
warranty and other obligations pursuant to the contract; and
0
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council as follows:
The contract entitled East Washington Street at Edith Street Lighted Crosswalk
Project, Project No. C16101308, with the final contract amount of $219,461, is
accepted as complete, subject to the Contractor's continuing warranty and other
obligations pursuant to the contract.
2. The City Clerk is hereby authorized and directed to file a Notice of Completion
concerning the Project with the Sonoma County Clerk's Office within 10 days of the
date of this Resolution.
3. Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change orders within 60 days of the date of this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
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Attachment 2
East Washington Street and Edith Street Lighted Crosswalks Project
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