Loading...
HomeMy WebLinkAboutSupplemental changes for item 1A FY 2016 BudgetPlease replace the following pages in the preliminary FY 2016 budget book. These have been revised for minor typographical errors or omissions: Page 2 (not numbered) CITY OF PETALUMA PRINCIPAL OFFICIALS Ops -21 City Clerk Ops -24 City Attorney Ops -45 Sports Program Overview Ops -56 Economic Development Ops -69 Human Resources Department Overview Ops -90 Fire Prevention & Technical Services Division Overview Ops -99 Police Department Ops -130 Waste Water Industrial Ops -137 Downtown Streets/Sidewalks Maintenance Ops -146 Public Works Bldg/Facility Maintenance City of Petaluma, California Fiscal Year 2016 Budget CITY OF PETALUMA PRINCIPAL OFFICIALS Appointed Staff City Manager —John Brown City Attorney — Eric Danly City Clerk — Claire Cooper Department Heads Assistant City Manager — Scott Brodhun Interim Fire Chief — Leonard Thompson Police Chief — Patrick Williams Finance Director — William Mushallo 19=reme T Human Resources Director — Dianne Dinsmore Ci! of Petaluma, California Fiscal Ye £ 2016 Budk -- _ � m — : . « - � > , . « « � City of Petaluma, California Fiscal Year 2016 Budget • Encourage continued identification of records stored off-site that may be destroyed, to reduce costs of off-site storage. • Revise Citywide Records Retention Schedule to help departments identify these records. RECOMMENDED BUDGET City Clerk Admin/Operations — A budget of $195,698 is recommended for 2015-2016. This is an increase of $24,134 from 2014-2015. Salaries and benefits are recommended at $149,514, and are decreased by $2,225 over 2014/15. This reflects the estimated cost of the currently funded staffing level, including increases in PERS, health care, and Workers compensation rates. Services and Supplies of $18,500 are recommended, which represents a decrease of $1,325 from 2014/15. There is an increase of $27,684 for Intragovernmental Services that reflects a change in methodology in the updated cost allocation plan; the increase is partially off -set by revenue. POLICY OPTIONS None RECOMMENDED BUDGET City Clerk Elections — A budget of $68,558 is recommended for 2015-2016. This is a decrease of $45,370 from 2014-2015. Salaries and benefits are recommended at $68,558 and are decreased by $1,695 from 2014/15. This reflects the estimated cost of the currently funded staffing level, including increases in PERS, health care, and Workers compensation rates. Services and Supplies of $0 are recommended, which represents a decrease of $43,675 from 2014-2015 because there are no election costs anticipated. POLICY OPTIONS None Ops -21 City of Petaluma, California Fiscal Year 2016 Budget 11320 CITY CLERK ADMIN/OPERATIONS 2013 Actuals 2014 Actuals 2015 Mid -Year 2016 Initial SALARY 111,638 93,523 111,146 109,181 BENEFITS 25, 764 23,850 40,593 40,333 SUPPLIES 1,236 1,746 1,200 1,200 PROF SERVICES, MAINT, REPAIR 29,033 14,294 12,529 13,010 INTRAGOVERNMENTAL SERVICES 24,660 26,150 - 27,684 UTILITIES, RENT, TRAINING 4,746 3,574 3,650 2,050 ADVERTISING, PROMOTION, DEBT 76 62 2,446 2,240 CITY CLERK ADMIN/OPERATIONS 197,153 163,199 171,564 195,698 LESS INTRAGOVERNMENTAL OFFSET (62,445) (59,174) (67,032) (75,123) CITY CLERK ADMIN/OPERATIONS NET COST 134,708 104,025 104,532 120,575 11321 CITY CLERK ELECTIONS 2013 Actuals 2014 Actuals 2015 Mid -Year 2016 Initial SALARY 53,267 49,262 54,362 52,688 BENEFITS 10,684 11,293 15,891 15,870 SUPPLIES - 228 - - PROF SERVICES, MAINT, REPAIR 45,749 - 43,675 - CITY CLERK ELECTIONS 109,700 60,783 113,928 68,558 LESS INTRAGOVERNMENTAL OFFSET - - (5,801) (9,884) CITY CLERK ELECTIONS NET COST 109,700 60,783 108,127 58,674 Full Time Positions -Authorized and Funded -Allocation by Home Department -------- -- Allocation------------ FY 13-14 FY 14-15 k = FY15-Iti General Enterprise Other DEPARTMENT POSITION Authorized Funded Authorized Funded Authorized Funded' Fund Funds Funds CITYCLERK City Clerk 1.00 1.00 1.00 1.00 ':1100 1.00: 1.00 Deputy City Clerk 1.00 1.00 1.00 1.00 1.00 , 1.00 1.00 Total City Clerk 2.00 2.00 2.00 2.00 2. 2.00; 2.00 0.00 0.00 Ic Ops -22 City of Petaluma, California Fiscal Year 2016 Budget CITY A TTORNEY'S OFFICE OVERVIEW The City Attorney's Office is a new department created by the City Council effective July 1, 2013, with the hiring of an in-house City Attorney. Establishing the department is one of a number of actions intended to implement the City Council's 2013-2014 goal: Achieve fiscal stability and maintain financial sustainability. The City Attorney's Office is responsible for providing, coordinating and managing the provision of all of the City's legal service needs. By City Charter, the City Attorney: prosecutes Charter and Municipal Code violations; attends to all suits and matters to which the City is a party or in which the City has an interest; gives written advice to City officials and bodies whenever required to do so; passes on the sufficiency and validity of bonds and contracts of the City; and drafts proposed ordinances, resolutions, laws, rules, contracts, bonds and all other legal papers for the City. 2014-15 MAJOR ACCOMPLISHMENTS AND HIGHLIGHTS During the past fiscal year, the City Attorney's Office continued to make progress towards the City Council's Goals of Financial Stability and Council/Staff Effectiveness and Decision Making by reducing reliance on contract legal services. With both the City Attorney and the advice and counseling Assistant City Attorney in-house for the fiscal year, the City Attorney's Office was able to focus on improved service to the City's other departments by reducing turnaround times for routine matters, such as contracts and agenda reports, and supporting major legislative efforts, such as work on Measure Q and short term rental regulations. With the hiring of the litigation Assistant City Attorney mid -way through the fiscal year, the City Attorney's Office has begun to handle some cases in-house, and to establish the necessary tools to manage litigation as an integrated program, which includes providing the City Council with a complete overview of all pending matters and anticipated costs. At this time, the City Attorney's Office is handling approximately one third of the pending proceedings in-house and actively involved in the cases being handled by outside counsel. 2015-16 DEPARTMENTAL GOALS, PROGRAM INITIATIVES AND PRIORITIES For the upcoming fiscal year, the City Attorney's Office will continue to further the City Council goals of Financial Stability and Council/Staff Effectiveness and Decision Making by improving upon support service to other City departments and reducing reliance on contract legal services by taking a lead role on the following projects: • Updating the City's Purchasing Program, which includes drafting an updated purchasing ordinance for Council consideration, updating related form documents, and providing related materials and training to staff. • Providing materials and training to staff related to public records act requests, subpoenas, as well as materials and training related to resolutions, ordinances, and certifications. • Integrating the City's litigation program to provide the City Council and City management with a comprehensive overview of the City's estimated litigation costs and liability exposure to allow for identification of liability trends. Ops -23 City of Petaluma, California Fiscal Year 2016 Budqet • Continuing to monitor redevelopment dissolution to provide recommendations regarding administrative and/or litigation action intended to preserve funding and program commitments of the former Petaluma Community Development Commission. In addition to the projects identified above, the City Attorney's Office will support the City departments leading other major Council goals by drafting new legislation, providing opinions and drafting agreements and policies. RECOMMENDED BUDGET A City Attorney Department budget of $879,885 is recommended for 2015/16. This represents a slight decrease of $17,344 from 2014/15. Salaries are recommended at $541,008, representing a slight increase of $6,802 due to planned step increases in the upcoming fiscal year. Benefits are budgeted at $155,061 and represent a decrease of $38,016, due higher retirement and Workers Compensation costs offset by a change in benefit coverage options selected by department staff. Other expenditures are budgeted at $183,816, an increase of $13,870. The elimination of start-up costs in the new fiscal year was offset by increased intragovernmental costs in the department. These costs are covered by higher General Fund revenues. This will be the first year since the in-house City Attorney's Office was created in which the office will be fully established and staffed. No start-up costs are included in the 2015/2016 fiscal year budget. With the exception of salaries and benefits and legal services, the City Attorney's Office budget is mostly allocated to legal resources and training to ensure in-house staff develops and maintains the expertise needed to handle diverse advice and litigation matters in-house and reduce the City's reliance on outside counsel. The legal services budget is based primarily on budgets for cases in which the City is represented by outside legal counsel. It also includes budgets for cases being handled in-house that will incur costs such as courier services, transcripts, expert, and mediation costs. Litigation costs included in the legal services budgets for 2015/2016 are those estimated to be incurred in that fiscal year. Costs estimated to be incurred in a case after June 30, 2016, are not included. Due to the uncertain nature of budget forecasting, there is some risk that costs could be incurred sooner or in greater amounts than anticipated. The 2015/2016 budget also includes a budget estimate for legal service costs for new cases, which is based on evaluating trends from prior years. POLICY OPTIONS • None Ops -24 City of Petaluma, California Fiscal Year 2016 Budaet r SPORTS PROGRAM OVERVIEW This budget includes adult sports leagues, instructional programs (youth and adult) and also supports scheduling for all City athletic fields and some School District athletic fields. Included in this effort is the keeping of a master schedule of school and City fields and acting as liaison with community groups and individuals regarding availability, suitability, and condition of the current inventory of playing fields. 2014-2015 MAJOR ACCOMPLISHMENTS and HIGHLIGHTS • Continued to work with Parks maintenance staff regarding field conditions, maintenance and upgrading. • Staff continues to respond to extremely high demand for facility use by utilizing a fair and equitable reservation process for the user groups. • Staff worked with Petaluma Girls Softball in renovation of the three Prince Park softball fields, and with Valley and American Little League on renovation of the baseball field. 2015-2016 GOALS, PROGRAM INITIATIVES and PRIORITIES • The construction of 3, synthetic, multi -use fields will create exciting programming opportunities for staff and the community and use must be distributed equitably, fairly and in an organized fashion. • Improve participation in the adult volleyball program and re-establish a viable adult volleyball league program. RECOMMENDED BUDGET A Sports Program budget of $62,621 is recommended for 2015-2016. This is a reduction of $9,605 from 2014-2015. Part-time salaries and benefits are recommended at $7,771 and are increased by $2,095 over 2014/15. This reflects additional part-time hours needed for off-site facility preparation and supervision related to softball and basketball programs. Services and Supplies of $54,850 are recommended, which represents a decrease of $11,700 from 2014/15. The decrease is reallocated to other Recreation cost centers. POLICY OPTIONS • None 14600 PR SPORTS PROGRAMS 2013 Actuals 2014 Actuals 2015 Mid -Year 2016 Initial SALARY 4,613 5,604 5,538 7,582 BENEFITS 114 139 138 189 SUPPLIES 6,626 4,760 5,100 6,250 PROF SERVICES, MAINT, REPAIR 31,241 31,918 61,450 47,000 UTILITIES, RENT, TRAINING 960 1,616 - 1,600 PR SPORTS PROGRAMS 43,554 44,037 72,226 62,621 Ops -45 City of Petaluma, California Fiscal Year 2016 Budget AQUATICS OVERVIEW Petaluma Swim Center and Cavanagh Pool provide comprehensive programming including instructional classes, fitness, open recreation swim, rentals and hours/space for swim clubs and special interest classes. Beginning in 2009 the program was presented under a management contract, whereby a contracted partner of the City conducts all pool operations. The management model was implemented in order to reduce expenses, work toward program improvement and ultimately establish more consistent season schedules. The result has been continuation and improvement in all aquatic programming, extension of the Cavanagh Pool season to year around, and a reduction in City expense for aquatic programming. 2014-2015 MAJOR ACCOMPLISHMENTS and HIGHLIGHTS • Petaluma Swim Center (PSC) opened on March 9 with public lap swim along with two high school swim teams, a swim club and a water polo program taking advantage of the facility opening two and a half months early. • Petaluma Swim Center (PSC) lighting upgrades were completed and PSC pool ladders replaced. • The PSC main building exterior and interior (shower rooms and staff rooms) along with the exterior of the secondary building (mechanical systems and classroom) were painted. 2015-2016 GOALS PROGRAM INITIATIVES and PRIORITIES • Continue to generate sufficient registration that allows continued winter time aquatic programming at the Cavanagh Pool and the opportunity to extend the season at PSC. RECOMMENDED BUDGET An Aquatics budget of $111,600 is recommended for 2015-2016. This is an increase of $5,000 over 2014-2015. There are no salaries or benefits included in this budget. Services and Supplies of $111,600 are recommended, which represents an increase of $5,000 over 2014/15. The increase is a result of additional supplies and utilities necessary to accommodate an expanded season at the Petaluma Swim Center. The increase is off -set by a reallocation of funds to this budget from other Recreation cost centers. POLICY OPTIONS • None 14700 PR AQUATIC PROGRAMS 2013 Actuals 2014 Actuals 2015 Mid -Year 2016 Initial SUPPLIES 28,707 23,959 16,500 13,000 PROF SERVICES, MAINT, REPAIR 19,911 21,995 7,500 10,500 UTILITIES, RENT, TRAINING 50,896 60,515 81,500 87,500 ADVERTISING, PROMOTION, DEBT 1,833 1,594 600 600 PR AQUATIC PROGRAMS 101,347 108,063 106,100 111,600 Ops -46 City of Petaluma, California Fiscal Year 2016 Budget ECONOMIC DEVELOPMENT DIVISION OVERVIEW The goal of the Economic Development Division is to improve the quality of life in Petaluma by supporting local businesses and property owners so that they can thrive and grow. To accomplish this goal, division staff implements projects and programs outlined in Petaluma's Economic Development Strategy. Staff reaches out to local and prospective businesses to assure that the City maximizes the opportunities to keep, retain and attract business to Petaluma. Staff also works proactively with other City departments to create procedures and regulations that support business growth. Division staff markets the City of Petaluma as a business location through an active website and social media campaign, by building relationships within the North Bay and Bay Area business and real estate community, and by attending local business related conferences. Staff works regionally with other economic development organizations to assure economic development services are coordinated. Staff also works to expand tourism and to assist future development of opportunity sites including the Petaluma Fairgrounds, the areas around the future SMART stations and other infill sites in established business parks. Ultimately, by attracting new businesses to currently vacant office buildings and providing incentives to redevelop Petaluma property to attract businesses and tourists, Petaluma will attract jobs and increase property values citywide. The division also serves as the staff to the Petaluma Community Development Successor Agency and Oversight Board, and addresses all activities required by the dissolution of the former Petaluma Community Development Commission. 2014-2015 MAJOR ACCOMPLISHMENTS AND HIGHLIGHTS • Attracted Revive Kombucha, Rustic Bakery and Synergy Health adding 110 new jobs. • Completed 222 business support actions for 43 business attraction leads, 7 business expansion opportunities and 70 local businesses. • Created 78 Blog Posts, 3 Newsletters, 1 Gift Guide and 10 business success stories. • Generated 9,012 website visits and grew newsletter subscribers list to 1,015. • Completed a Business Toolkit for startup and expanding businesses. Won California Economic Development Association and International Association of Economic Development Award for best marketing campaign. • Completed feasibility study to support lease negotiations with Petaluma Fair Board. • Maintained positive working relationships with regional partners including the Petaluma Chamber of Commerce, Petaluma Healthcare District, SRJC, Sonoma State University, Sonoma County EDB, Sonoma County BEST, North Bay Life Science Alliance, SF Made, Downtown Association and Visitor's Center. • Launched Sustainability Circle in partnership with Petaluma Chamber of Commerce. OPS -55 VAP City of Petaluma, California Fiscal Year 2016 Budget 2015-2016 DEPARTMENT GOALS, PROGRAM INITIATIVES AND PRIORITIES • Complete 250 business support actions for 75 business attraction leads, 20 business expansion opportunities and 75 local businesses. • Create 75 Blog Posts and 12 business success stories. • Generate 10,000 website visits to the Petaluma star website and grow newsletter subscribers to 1,200. • Implement Public Relations Program to increase business attraction leads. • Transition Successor Agency from local to County oversight and complete annual budget. • Complete and implement Vacation Rental Ordinance. • Complete Petaluma City App and Map in partnership with the Petaluma Downtown Association and Visitor Program. • Create and implement customer feedback system • Implement Heritage Tourism Program • Identify and implement a marketing strategy that promotes Petaluma's opportunity development sites. • Work with local businesses to create a talent attraction campaign for Petaluma. RECOMMENDED BUDGET An Economic Development budget of $299,678 is recommended for 2015-2016. This is a decrease of $5,401 from 2014-2015. Salaries and benefits are recommended at $215,370, and are increased by $525 from 2014/15. This reflects the estimated cost of the currently funded staffing level, including increases in PERS, health care, and Workers compensation rates. Services and Supplies of $59,000 is recommended, which represents a decrease of $31,234 from 2014/15. There is an increase of $25,308 for Intragovernmental Services that reflects a change in methodology in the updated cost allocation plan; the increase is off -set by revenue. POLICY OPTIONS None Ops -56 City of Petaluma, California Fiscal Year 2016 Budaet HUMAN RESOURCES DEPARTMENT OVERVIEW The Human Resources Department provides a full range of human resources services and support to departments within the City. Those services include recruitment and staffing; employee orientation and training; classification and compensation; policy development and documentation; performance management; and employee relations. The Division also ensures compliance with federal, state, and local employment law, manages the City's benefit and worker's compensation programs, and oversees the City's workplace safety program. 2014-2015 MAJOR ACCOMPLISHMENTS and HIGHLIGHTS • Despite continued reduced HR staff, by the end of the fiscal year HR will have conducted over 43 full-time and part-time recruitments resulting in 46 full-time and 8 part-time appointments. • Developed 2015 Equal Opportunity Plan (Council Goal: Build a Cohesive Team Comprised of the Mayor and Council, City Manager, City Staff That Provides Clear and Consistent Direction and Works Together to Provide Core Services; Priorities 2 and 4) • Continued negotiations toward successor agreements with Units 4, 6, 7, 9, 10, and 11 and wage reopener with Units 1, 2, and 3 (Council Goal: Build a Cohesive Team Comprised of the Mayor and Council, City Manager, City Staff That Provides Clear and Consistent Direction and Works Together to Provide Core Services; Priority 1) • Completed implementation of Public Works & Utilities Reorganization Study. • Implemented Online Prevention of Harassment and Discrimination training (Council Goal: Maintain Financial Sustainability; Priority 8) • Began implementation of Eden HR/Benefits Module (Council Goal: Maintain Financial Sustainability; Priority 8) • Initiated process to bring pre -1986 hires into Medicare. • Completed CalPERS Dependent Verification and City Cash in Lieu audit. 2015-2016 DEPARTMENT GOALS PROGRAM INITIATIVES and PRIORITIES • Continue to work to meet City staffing needs. • Reach negotiated agreement with all bargaining units (Council Goal: Build a Cohesive Team Comprised of the Mayor and Council, City Manager, City Staff That Provides Clear and Consistent Direction and Works Together to Provide Core Services; Priority 1) • Complete implementation of Eden HR/Benefits Module (Council Goal: Maintain Financial Sustainability; Priority 8) • Implement 2015 Equal Opportunity Plan (Council Goal: Build a Cohesive Team Comprised of the Mayor and Council, City Manager, City Staff That Provides Clear and Consistent Direction and Works Together to Provide Core Services; Priorities 2 and 4) • Identify funding and begin design of In -House Leadership Academy for Managers and Supervisors (Council Goal: Build a cohesive team comprised of the Mayor and Ops --69 City of Petaluma, California Fiscal Year 2016 Budget Council, City Manager, City Staff that provides clear and consistent direction and works together to provide core services; Priority 3) • Continue to update and/or revise City administrative policies. RECOMMENDED BUDGET A Human Resources Department General Fund budget of $488,692 is being recommended for 2015/16. This represents an increase of $66,669 over 2014/15. Salaries are recommended at $326,752, an increase of $12,546 and include a full year of costs related to the Human Resources Specialist. Benefits are budgeted at $120,907 and represent an increase of $24,739. These costs reflect higher retirement and Workers Compensation costs along with the annual benefit costs of the HR Specialist. Services and supplies are flat year over year, and Intragovernmental services are increasing by $29,384, related to the update of the City's cost allocation plan. These costs are offset by higher General Fund revenues. POLICY OPTIONS • None 11600 HUMAN RESOURCES ADMIN/OPERATIONS 2013 Actuals 2014 Actuals 2015 Mid -Year 2016 Initial SALARY 153,297 186,259 314,206 326,752 BENEFITS 24,676 36,679 96,168 120,907 SUPPLIES 931 2,939 1,279 1,279 PROF SERVICES, MAINT, REPAIR 9,668 10,673 10,370 10,370 INTRAGOVERNMENTAL SERVICES 15,260 15,320 - 29,384 UTILITIES, RENT, TRAINING 259 2,877 - - HUMAN RESOURCES ADMIN/OPERATIONS 204,091 264,747 422,023 488,692 LESS INTRAGOVERNMENTAL OFFSET (94,896) (92,893) (272,504) (161,100) HUMAN RESOURCES ADMIN/OPERATIONS NET COST 109,196 161,864 149,519 327,692 RECOMMENDED BUDGET A total Employee Benefits fund budget of $1,076,625 is being recommended for 2015/16. This represents a decrease of $353,956 from 2014/15. The decrease is due mainly to separation expenses being transitioned to the Non -Departmental cost center in the General Fund. This cost is partially offset by a slight increase for employee and retirement benefits administration. The Employee Benefits - Admin budget is recommended at $59,143, a decrease of $502,710. This is due to separation expenses being reclassified to the non - Ops -70 O� City of Petaluma, California Fiscal Year 2016 Budget DISASTER PREPAREDNESS PROGRAM OVERVIEW The Fire Department is responsible for Emergency Management (EM) coordination and preparation in Petaluma. It provides EM information, training and support to all City departments, Schools, and citizen groups that request assistance. The Department is the point of contact for EM information to Sonoma County and various State agencies, and it is the representative agency for the California Region 2 Area to the State Office of Emergency Services. 2014-2015 MAJOR ACCOMPLISHMENTS and HIGHLIGHTS • Coordinated, Delivered, & Participated in Annual City-wide Emergency Management Exercise • Provided Annual Training to new City Employees in Basic NIIMS ICS • Opened the City EOC During a County -wide Rain and Flood Event 2015-2016 DIVISION GOALS, PROGRAM INITIATIVES and PRIORITIES • Develop and Deliver the 2015 Annual City-wide Emergency Management Exercise • Train all New City Employees in Basic NIIMS ICS • Support Community -wide Preparedness Efforts • Deliver a Lessons Learned from the Napa Earthquake Presentation to the Petaluma City Council and Community RECOMMENDED BUDGET A division budget of $2,660 is recommended for 2015-2016. This is the same amount as in 2014-2015. There are no Salaries and benefits in this budget. Services and Supplies of $2,660 are recommended and are the same as in 2014/15. POLICY OPTIONS • None 13200 FIRE DISASTER PREPAREDNESS 2013 Actuals 2014 Actuals 2015 Mid -Year 2016 Initial SUPPLIES 160 1,051 660 660 PROF SERVICES, MAINT, REPAIR 2,000 2,000 2,000 2,000 FIRE DISASTER PREPAREDNESS 2,160 3,051 2,660 2,660 Ops -89 City of Petaluma, California Fiscal Year 2016 Budget FIRE PREVENTION & TECHNICAL SERVICES DIVISION OVERVIEW The Fire Prevention Bureau's primary mission is to provide public education to all age groups and to enforce local and state laws that protect life safety, the environment, and property both personal and public. The Bureau provides detailed pre -development plan reviews to insure compliance with the law, and it coordinates efforts with other City departments, such as Building and Planning, to ensure fire and life safety protection in all new, expanded, and/or remodeled buildings. 2014-2015 MAJOR ACCOMPLISHMENTS and HIGHLIGHTS • Development Review — Participant in Several Major Developments (Baywood Drive Apartments, Lagunitas, Toyota Expansion etc.) • Implement New Technology and Initiatives to Meet State Mandates & Maximize Efficiency/Productivity 2015-2016 DIVISION GOALS PROGRAM INITIATIVES and PRIORITIES • Prioritize Fire/Life Safety Public Education to At -Risk Groups - Elderly, Children, & Disadvantaged -Community Risk Reduction Approach • Reduce/Eliminate Fire Hazards Through Code Compliance Fire Inspection Program • Implement Firehouse Engine Company iPad Firehouse Data System Technology. RECOMMENDED BUDGET A division budget of $301,034 is recommended for 2015-2016. This is a net reduction of $5,219 from 2014-2015. Salaries and benefits are recommended at $262,906, and are decreased by $5,247 from 2014/15. This reflects the estimated cost of the currently funded full-time staffing level, including increases in PERS, health care, and Workers compensation rates, and adjustments for those employees advancing in the salary step range. Services and Supplies of $38,128 are recommended, which represents an increase of $28 over 2014/15 levels. POLICY OPTIONS • None 13400 FIRE PREVENTION SALARY BENEFITS SUPPLIES PROF SERVICES, MAINT, REPAIR INTRAGOVERNMENTAL SERVICES UTILITIES, RENT, TRAINING ADVERTISING, PROMOTION, DEBT 2013 Actuals 2014 Actuals 2015 Mid -Year 2016 Initial 166,550 159,916 173,126 173,263 86,179 89,928 95,027 89,643 2,372 3,661 3,000 3,000 22,900 29,864 27,800 25,500 3,308 4,996 4,300 6,628 145 783 3,000 3,000 FIRE PREVENTION 281,454 289,148 306,253 301,034 d� OPS -90 City of Petaluma, California Fiscal Year 2016 Budget officers in addition to supporting the efforts of neighboring jurisdictions primarily addressing the impacts of Public Safety Realignment under AB109. Recommended Budget A Police Department budget of $16,671,952 is being recommended for 2015/16. This represents an increase of $77,365 over 2014/15. Salaries are recommended at $9,381,582 and are down $51,318 from the prior year. This is due to a reduction in budgeted hours for part time investigators. There are positions and people reallocated across and between department cost centers, thus there are variations in those specific areas. Benefits are budgeted at $4,954,151 and are virtually flat from 2014/15. Higher PERS rates and Worker's Compensation costs are offset by separation expenses being moved to the Non -Departmental cost center. Total other expenditures are budgeted at $1,545,750, an increase of $107,399; $60,000 of the increase is for Computer Aided Dispatch Consortium costs, and the remainder is for additional body cameras. The camera cost is directly offset by the reduction in part time investigator costs mentioned previously. There is an increase in Intragovernmental services of. approximately $15,000. OPS -99 City of Petaluma, California Fiscal Year 2016 Budget ADMINISTRATION OVERVIEW RECOMMENDED BUDGET An Administration budget of $2,860,222 is recommended for 2015-2016. This is a net reduction of $157,568 from 2014-2015. Salaries and benefits are recommended at $1,814,663, and are decreased by $168,005 from 2014/15. This reflects the estimated cost of the currently funded full-time staffing level, including increases in PERS, health care, and Workers compensation rates, and adjustments for those employees advancing in the salary step range. Services and Supplies of $255,500 are recommended, which represents a decrease of $3,766 from 2014/15 levels. I ntragovern mental Services increased by $14,203. POLICY OPTIONS • None 15100 POLICE ADMIN 2013 Actuals 2014 Actuals 2015 Mid -Year 2016 Initial SALARY 1,175, 042 1,067,675 1,269,550 1,190, 743 BENEFITS 613,028 628,222 713,118 623,920 SUPPLIES 21,682 20,338 23,400 27,400 PROF SERVICES, MAINT, REPAIR 15,019 70,040 66,966 55,200 INTRAGOVERNMENTAL SERVICES 499,400 605,830 775,856 790,059 UTILITIES, RENT, TRAINING 176,187 178,447 168,900 171,900 ADVERTISING, PROMOTION, DEBT 1,767 958 - 1,000 POLICE ADMIN 2,502,125 2,571,510 3,017,790 2,860,222 OPS -100 City of Petaluma, California Fiscal Year 2016 Budget • Converted over 160,480 square feet of turf into low water use gardens. This results in over 4.0 million gallons of water savings. • Began the installation of new ECWRF influent screens to more effectively remove rags and disposable wipes that detrimentally impact operations of the treatment plant. • Completed an engineering assessment of the liquids and solids treatment processes at ECWRF. • Initiated a groundwater study of the Petaluma Valley groundwater basin with the United States Geological Survey and the Sonoma County Water Agency. 2015-2016 DEPARTMENTAL GOALS, PROGRAM INITIATIVES AND PRIORITIES • Design and begin construction of upgrades to the solids treatment processes at the ECWRF including treatment of high strength waste. • Explore options for upgrading the liquids treatment train at ECWRF, including oxidation ditches, clarifiers, and polishing wetlands, and identify projects for optimization. • Expand the recycled water delivery system to service additional urban areas for potable water offset and additional agricultural customers in the vicinity of ECWRF. • Update the Sanitary Sewer Master Plan. • Pursue funding opportunities for ECWRF optimization, recycled water expansion, and sustainable reuse of food waste, high strength waste, and wastewater biosolids. • Improve operation of wetlands and enhance habitat functionality of waterways by removing excess vegetation in polishing ponds and Shollenberger decant channel. • Complete the groundwater study of the Petaluma Valley groundwater basin with the United States Geological Survey and the Sonoma County Water Agency and begin preparation of a groundwater management plan. • Develop technical and financial foundation for a dedicated stormwater funding program, i.e. Stormwater Utility. • Expand the Mulch Madness program to reduce irrigation demands of commercial turf areas and incentivize the installation of mixed use water meters for metering irrigation water separately. • Develop an in-house waste recycling program and procurement process to expand use of recycled materials in City projects and programs. • Implement new state regulations for water use restrictions during the drought. Ops -129 C�� City of Petaluma, California Fiscal Year 2016 Budqet RECOMMENDED BUDGET WASTE WATER PUMP STATIONS A Waste Water Pump Station budget of $592,862 is recommended for 2015/16. This is an increase of $43,002 over 2014/15. Salaries and Benefits are recommended at $197,862, an increase of $43,002 over 2014/15. This reflects the increases in PERS, workers compensation and adjustments for those employees advancing in the salary step range. This also includes partial funding for an Engineering Technician and Water Recycle Plant Operator II/III. Services and Supplies of $395,000 are recommended, no change from 2014/15. POLICY OPTIONS WASTE WATER PUMP STATIONS None RECOMMENDED BUDGET WASTE WATER INDUSTRIAL A Waste Water Industrial budget of $425,403 is recommended for 2015/16. This is an increase of $4,496 over 2014/15. Salaries and Benefits are recommended at $123,403, a decrease of $15,504 from 2014/15. This represents the re -allocation of positions to other funds. Services and Supplies of $302,000 are recommended, which represents an increase of $20,000 from 2014/15 This represents an increase in Supplies and a slight increase in professional services. POLICY OPTIONS WASTE WATER INDUSTRIAL Increase funds in the Industrial Pretreatment program budget line item for Lab Testing Services to compensate for increased monitoring requirements for NPDES permit renewal, industrial monitoring associated with capacity fee investigations, and industrial permit compliance. Increase funds to replace the industrial pretreatment van that has exceeded its useful service life and major repairs are imminent. RECOMMENDED BUDGET WASTE WATER RECLAMATION A Waste Water Reclamation budget of $1,108,182 is recommended for 2015/16. This is an increase of $7,548 over 2014/15. Salaries and Benefits are recommended at $313,182, an increase of $7,548 over 2014/15. This represents the re -allocation of positions to other funds. This also includes partial funding for an Engineering Technician and Water Recycle Plant Operator II/III. Services and Supplies of $795,000 are recommended, no change from 2014/15. Ops -130 O� City of Petaluma, California Fiscal Year 2016 Budget POLICY OPTIONS DOWNTOWN STREETS/SIDEWALKS MAINTENANCE None RECOMMENDED BUDGET PUBLIC WORKS TURNING BASIN/D ST BRIDGE A Public Works Turning Basin and D St Bridge budget of $34,238 is recommended for 2015/16. This is an increase of $2,183 over 2014/15. Salaries and Benefits are recommended at $7,438, an increase of $1,683 from 2014/15. This reflects the increases in PERS, workers compensation and adjustments for those employees advancing in the salary step range. Services and Supplies of $26,800 are recommended, a slight increase of $500 for utilities. POLICY OPTIONS PUBLIC WORKS TURNING BASIN/D ST BRIDGE None RECOMMENDED BUDGET GAS TAX A Gas Tax budget of $1,907,831 is recommended for 2015/16. This is an increase of $707,231 from 2014/15. Transfers Out is recommended at $1,873,262, an increase of $704,662. This represents an increased transfer to the Street Maintenance Fund to fund operating and capital expenditures. POLICY OPTIONS GAS TAX None RECOMMENDED BUDGET STREET MAINTENANCE (HUT) A Street Maintenance budget of $2,367,033 is recommended for 2015/16. This is a decrease of $552,739 from 2014/15. Salaries and Benefits are recommended at $967,557, a decrease of $85,931 from 2014/15. This reflects a movement of salary and benefits previously budgeted in the Street Fund to other funds. Services and Supplies of $832,476 are recommended, an increase of $39,342. This represents increased utilities and I ntragovern mental charges. Transfers Out is recommended at $567,000, a decrease of 506,150. This is due to decreased capital projects funded by Street Maintenance due to declining revenue anticipated in coming years. Ops -137 O�� City of Petaluma, California Fiscal Year 2016 Budqet POLICY OPTIONS STREET MAINTENANCE (HUT) Significant decrease in gas tax (HUT) revenue anticipated, resulting in reduction of capital spending for street maintenance projects. RECOMMENDED BUDGET STREET SIGNS AND MARKINGS A Street Signs and Markings budget of $611,137 is recommended for 2015/16. This is an increase of $123,568 from 2014/15. Salaries and Benefits are recommended at $444,276, an increase of $138,297 from 2014/15. Services and Supplies of $166,861 are recommended, a decrease of $14,729. This represents supplies cost budgeted. POLICY OPTIONS STREET SIGNS AND MARKINGS None RECOMMENDED BUDGET WASTE WATER COLLECT SYSTEM A Waste Water Collect System budget of $1,213,568 is recommended for 2015/16. This is a decrease of $119,798 from 2014/15. Salaries and Benefits are recommended at $786,918 a decrease of $10,798 from 2014/15. Services and Supplies of $426,650 are recommended, a decrease of $109,000. This represents a decrease in professional services cost. POLICY OPTIONS WASTE WATER COLLECT SYSTEM None RECOMMENDED BUDGET WASTE WATER CUSTOMER SERVICE A Waste Water Customer Service budget of $112,800 is recommended for 2015/16. This is a decrease of $3,000 from 2014/15. Services and Supplies of $112,800 are recommended, a decrease of $3,000. This represents a decrease in capital expenditures. POLICY OPTIONS None Ops -138 O� City of Petaluma, California Fiscal Year 2016 Budqet PARKS AND FACILITIES MAINTENANCE OVERVIEW Parks and Facilities Maintenance Division maintains and repairs City facilities, including Heating Ventilation and Air Conditioning equipment (HVAC), electrical and plumbing systems, minor remodeling and interior improvements, installation of energy and water conservation upgrades, two pool mechanical systems and marina docks. Staff oversees contract janitorial services for City Hall, Community Center, Transit Building, Police and Fire stations, Keller Street Garage, Putnam Plaza restroom, Water Field Office and Ellis Creek Water Recycling Facility. The division also maintains nearly 100 sites citywide including parks, bus stops, several miles of medians, numerous pedestrian and bike paths, public landscaping, and open space totaling over 300 acres of which 113 acres are turf. The division manager serves as the City arborist and oversees maintenance contracts for 44 landscape assessment districts. Division personnel consist of a manager, a foreman, six parks maintenance workers, and two building maintenance workers. Tasks include litter pickup, emptying garbage, restroom cleaning, irrigation maintenance and repair, mowing, turf and ball field maintenance, pruning, fertilization, pest control, repairs due to vandalism, graffiti eradication, cleaning and repairing structures, tree maintenance, and responds to requests from the public. 2014-2015 ACCOMPLISHMENTS AND HIGHLIGHTS • The Adopt -A -Park program and other volunteer efforts significantly helped improve public facilities, including: Petaluma Youth Soccer League volunteers helped fill cracks and holes in several playing fields. Neighbors of Southgate Park have begun maintenance work. Volunteers are reviewing plans to make improvements at McNear Park. Youth Commission volunteers refurbished several large picnic tables at the Swim Center. Eagle Scouts painted the wall at Anna's Meadows Park and helped clear the Lynch Creek trail of vegetation. The Mothers Club spread mulch near the new playground structure at Meadowview Park and installed picnic tables. At Center Park, volunteers doubled the brick paved area and installed 6 new benches. They also planted new landscaping and, as part of the Arbor Day celebrations, planted a redwood tree to replace the one removed in 2013. The Walnut Park improvement project, spearheaded and funded by the Petaluma Service Clubs Alliance in partnership with the City, was completed, including replacing the asphalt paths with concrete, installing new benches and a drinking fountain, and re -sodding large areas. The Wiseman Park restroom was constructed with donated funds. • Groomed and renovated the synthetic turf field at Luchessi Park. • Completed the first phase of East Washington Park comprising three multi -use synthetic sports fields, lighting and parking. Acquired new equipment to maintain artificial fields. • The Community Center Assembly Room carpet was replaced with new vinyl tiles. • Prince, Wiseman, Arroyo and Southgate Parks converted to recycled water system. Ops -145 O� City of Petaluma, California Fiscal Year 2016 Budget 2015-2016 DEPARTMENTAL GOALS PROGRAM INITIATIVES and PRIORITIES • Improve ADA accessibility at all park playgrounds. • Expand Adopt -A -Park and volunteer program and secure donations and funding for playground equipment replacement. • Resurface tennis courts. • Complete Community Center roof rehabilitation • Complete the second phase of building East Washington Park sports fields. • Replace Miwok Park play -structure. • Convert parks and LADs to recycled water when available. • Establish a routine maintenance schedule to swap and rake all artificial playing fields. • Continue downtown beautification program and sidewalk cleaning for health purposes. • Used 19 million gallons of reclaimed water on parks and open space. RECOMMENDED BUDGET PUBLIC WORKS BLDG/FACILITY MAINTENANCE A Public Works Bldg/Facility Maintenance budget of $669,481 is recommended for 2015/16. This is an increase of $28,890 from 2014/15. Salaries and Benefits are recommended at $223,831, an increase of $16,390 from 2014/15. Services and Supplies of $445,650 are recommended for 2015/16, an increase of $12,500 from 2014/15. This represents an increase in supplies costs. POLICY OPTIONS PUBLIC WORKS BLDG/FACILITY MAINTENANCE None RECOMMENDED BUDGET PUBLIC WORKS PARKS MAINTENANCE A Public Works Parks Maintenance budget of $1,555,474 is recommended for 2015/16. This is an increase of $24,271 from 2014/15. Salaries and Benefits are recommended at $852,274, an increase of $24,271 from 2014/15. This is due to a new seasonal position dedicated to maintenance of artificial turf playing fields. Services and Supplies of $703,200 are recommended for 2015/16, no change from 2014/15. Ops -146