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HomeMy WebLinkAboutStaff Report 4.C 05/18/2015DATE: May 18, 2015 Agenda Item #4.0 TO: Honorable Mayor and Members of the City Council through City Manager FROM: Dan St. John, RASCE — Director, Public Works & Utilities Joe Rye — Transit Manager SUBJECT: Resolution Authorizing the Purchase of Global Traffic Technologies Equipment to Upgrade Existing Traffic Signal Control Equipment for the Transit Signal Priority Pilot Corridor from Advanced Traffic Products in the Amount of $91,282.90 and Authorizing the City Manager to Execute all Related Documents RECOMMENDATION It is recommended that the City Council approve the Resolution Authorizing the Purchase of Global Traffic Technologies Equipment to Upgrade Existing Traffic Signal Control Equipment for the Transit Signal Priority Pilot Corridor from Advanced Traffic Products in the Amount of $91,282.90 and Authorizing the City Manager to Execute all Related Documents. BACKGROUND At the March 3, 2014 City Council meeting, City Council approved the Transit Signal Priority (Phase I/Pilot Corridor) project budget and design support contract with DKS Engineering to design and deliver the "Pilot Corridor". The project has proceeded through design, and is now ready for procurement of the specialized equipment required to deliver the project. Various other elements for the project have already been procured, including: • Phase Selector Cards for 8 intersections. • TSP 900mhz signal cabinet communications cards for upgrading 2 -way communications from all pilot corridor intersection to the Traffic Operations Server located at 555 N. McDowell. • A new server to host both the existing Traffic Signal Management software (Quiknet) and the new GTT Transit Signal Priority Management and Recording Software (CMS). • Upgrades to the City's traffic radio system components to improve communications between repeater and 555 N. McDowell. • A licensed copy of GTT's CMS Transit Signal Priority Management Software to manage and report on the activities of the signal priority system (obtained as an incentive to the order, and has a value of $20,000). DISCUSSION This purchase will provide the primary elements required to deliver the project into the testing and evaluation phases. Specifically, this purchase will provide: • Phase Selector Cards for the remaining 6 intersections in the Phase I Pilot Corridor. • Global Positioning Systems (GPS) enabled emitters for 8 Petaluma Transit fixed route buses; these emitters broadcast the location of the bus to the GTT system, which then provides a low-level priority to buses that are running late. • Signal Mast GPS Transit Signal Priority detection units and cabling to reach the 14 signal control cabinets at intersections along the pilot corridor. • Interface cards for each signal control cabinet in the pilot corridor to enable the GTT equipment .to communicate with the 2 -way communications equipment that will improve communications between intersections and the Quiknet and CMS systems, which will be co -located on the new server at 555 M McDowell. The proposed action meets Council Goals: "Improve and Enhance Fiscal Stability and Sustainability" and "Implement Real -Time Transit Information System for Petaluma Transit". FINANCIAL IMPACTS This (Pilot Corridor) project is funded by 81 % MTC Transit Performance Incentive funds awarded to Petaluma based on the strong increase in transit system productivity and ridership in recent years. Local match is provided by traffic impact fees as approved in the annual expenditure plan for those funds. TRANSIT SIGNAL PRIORITY Pilot Phase - McDowell Corridor C65101402 USES (dollars In $000) P I anning/EnN ronmenlal Land & Easements Design Legal Services Administration Construction Contracts Construction Mgmt Salaries and Benefits Contingency CIP Overheads TOTAL USES SOURCES (dollars in $000) TDA Transit Capital funds MTC Transit Performance Incentive Traffic Mitigation Impact Fees TOTAL FUNDS BUDGET Expenses and Funds Recel%ed BUDGET Ttl Proj Life to Date Actual Life Estimate Life to PROJECTED Total Estimate Budget thru to Date lhru Estimate Date thru Proposed Project last year 6/30/15 6/30/14 FY 2015 6/30/15 FY 1516 FY 1617 FY 17-18 FY 18-19 FY 19-20 Estimate 42 42 6 38 38 155 150 150 155 9 9 197 6 - 197 - - - - - 197 197 7 7 152 - 152 38 32 32 32 38 197 32 32 - - - - 32 197 Effects of the project for Petaluma Transit include improved bus travel time, and increasing rider satisfaction by insuring more reliable transfers. By protecting the current running time cycles of each route, the project will help Petaluma avoid or delay adding additional service hours that would otherwise be needed to maintain current service levels due to increased traffic congestion and passenger boarding and alighting delays. In addition, by keeping the buses moving rather 2 than idling at traffic lights, the project will save fuel costs to Petaluma Transit's operating budgets, and will reduce greenhouse gas emissions. The project features cross -departmental benefits, by replacing aging traffic signal control equipment, providing budget relief to the Traffic Division, and improved emergency response reliability to the Fire Department. ATTACHMENTS 1. Resolution 2. Advanced Traffic Products Quotation 3. Sole Source Justification Form 3 Attachment 1 RESOLUTION AUTHORIZING THE PURCHASE OF GLOBAL TRAFFIC TECHNOLOGIES EQUIPMENT TO .UPGRADE EXISTING TRAFFIC SIGNAL CONTROL EQUIPMENT FOR THE TRANSIT SIGNAL PRIORITY PILOT CORRIDOR FROM ADVANCED TRAFFIC PRODUCTS IN THE AMOUNT OF $91,282.90 AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS WHEREAS, the Metropolitan Transportation Commission (MTC), the Bay Area's Metropolitan Planning Organization, has established a regional funding emphasis on projects that optimize the efficiency of existing infrastructure, such as freeway and arterial signal coordination projects, and projects that maximize limited transit operating funding; and WHEREAS, Petaluma's Transit Signal Priority Project (TSP) is a project that meets MTC's emphasis on maximizing the effectiveness of existing transportation infrastructure; and has the dual -benefit of the establishment of low -priority signal preference for Petaluma Transit fixed route buses, while upgrading and replacing vital TSP signal hardware utilized by the Petaluma Fire Department and the City's Traffic Engineering Division; and WHEREAS, the Petaluma TSP Project will utilize a variety of funding sources, including City Traffic Impact Fees (deemed eligible and included in the list of eligible projects), MTC's Transit Performance Incentive funds, and TDA (transit funds) Capital funding to deliver first the 14 intersections of McDowell Boulevard (Caulfield to Old Redwood Highway) as a Pilot Corridor, then, if the project performs as expected and meets its goals, a future Phase II will expand the TSP to other intersections within Petaluma; and WHEREAS, City of Petaluma is utilizing and has justified using a "sole source" procurement to ensure that the new equipment works seamlessly with the existing GTT equipment that is installed throughout Petaluma, which ensures compatibility and uninterrupted reliability of emergency response pre-emption at intersections along the McDowell "Pilot Corridor"; and WHEREAS, the Project is exempt from the requirements of the California Environmental Quality Act ("CEQA") pursuant to section 15275(a) of the CEQA Guidelines because it will increase existing City passenger bus services by improving bus travel time and reducing greenhouse gas emissions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma that the City Manager is hereby authorized to: Purchase from Advanced Traffic Products and equipment to deliver the Transit Signal Priority Pilot Corridor, in a total amount not to exceed $91,282.90 as follows: 10 a. Phase Selector Cards for the remaining 6 intersections in the Phase I Pilot Corridor; b. Global Positioning Systems (GPS) enabled emitters for 8 Petaluma Transit fixed route buses; c. Signal Mast GPS Transit Signal Priority detection units and cabling; d. Interface cards for each signal control cabinet in the pilot corridor. 2. Execute all related documents. Advanced Traffic Products Opticom Preemption System Agency Petaluma Transit Contact Joe Rye Address City Petaluma Proied TSP Date 41712015 Phone No. Fax No_ StateCA Zip Code County ATP Sales Rep Benedict Herrman Attachment 2 I UW Model No. Uescripttion Unit Vnce IInce 6 764 Opticam 764,4 Channel MLidtiWde Phase Selector S2,751.00 $'16,506.00 14 768 Opticorn Interface parcel for the 760 series phase seUctofs 1-300.00 $4,200.001� -14 3100 G PS Radio UFgt fm ast mount) 32,680,.00 $37,520.001 7 '10T0-500' GPS Ln3tarabtion Cable (5w'li 1300M 42,100.001 0 76-505-Fisg-a GPS Premption Vehicle IGi I Low Priority) 33,000M WAWOO ;nchjce,: 21GI is FrinnT�,* GPS Veri6t CcOlrol Un;t 1350 GF!;7Amio Antenna,. 2171 Gr'S'Vekidr inteftn CeDit - I Verice HO'dwarm ir1staliaticr. Kit - 18.25% Sales tax $6,g5a.26 $819 WSO ITOTAL This quote will be honored for 90 days, Advanced Traffic Produas does not provide installation service, For Installation coos you will need to contact a contractor or goverrinient agency for a quote 1122 Iridustry Street Suite A - Everett, WA 98203 - 425,347.6208 ,,w%vw.aoVanoedtraffic.coni It Attachment 3 CITY OF PETALUMA, CAl,WORNIA PROCUREMENT SOLE SOURCE JUSTIFICATION DA H: Nkly 18, 2015 I)ITAR'I tMlt.Nf Public Works & Utilities -Transit Division COMPACT Joseph Rye TELEPHONE 707-778-4421 `I N1 OR: Advanced Traffic Products TELEPHONE: 425-327-62.08 JUSTIFICATION (Initial all entries that apply) I . Amount of purchase does not exceed current dollar amount required for formal bidding. 2 Vendor is the original equipment manufacturer; there are no regional distributors. X 3 The parts/equipment Bre not interchangeable with similar parts of another manufacturer. 4 This is the only equipment that meets the specialized needs of the depar(ment and perforans the intended function. X 5 Detailed justification is available which establishes beyond doubt that the Vendor is the only source practicably available to provide the items or service required. I recommend that competitive procurement be waived, and that the equipment and/or supplies on the attached Procurement Request be purchased as a Sole Source. Signed: .� �� '( --, ._ rate: Req cu stir a Approvals: Purchasing Officer: Date: 7 CITY OFPETALUMA, CALIFORNIA PROC URL+ EENT SOLE SOURCE JUSTIFICATION 5/18/2015 The Transit Signal Priority (TSP) project works by communication betwoon oquipment on Petaluma Transit buses and detection equipment installed at intersections to provide low-level priority to transit buses speeding their progression through the intersections. The Pilot Corridor for the TSP project is North McDowell (defined as all intersections along S. and N. McDowell from Caulfield to and including Old Redwood Highway. Most intersections in Petaluma already feature detection equipment that has been used by Petaluma Fire Department for many years for emergency response vehicle pre- emptlon (the highest level of TSP, when traffic signal phases are pre-empted for a rapidly approaching emergency response vehicle). The product installed already at most intersections in Petaluma is GTT's Opticom Signal Priority Systern, The TSP project will fill in the few gaps (non-Opticom equipped intersections) in the existing GTT Opticom system, and upgrade GTT Opticom hardware/detection equipment, as well as the signal phase controller cards within the traffic signal boxes at all intersections in the Pilot Corridor. This project benefits transit by speeding up bus travel times, but also City Engineering and Fire Departments by replacing aging GTT Opticom equipment along the corridor at no cost to these other divisions and departments. GTT Opticom is the leader in the signal priority/preemption industry, and features a supermajority market share. There are other competitors in the market place, but collectively they maintain a very small market share. Petaluma's existing GTT Opticorn equipment will not function properly with competitor equipment, so to switch equipment Brands for the TSP Pilot Corridor project would require a complete replacement of all signal priority equipment at all intersections in Petaluma, as well as the purchase of new emitter equipment on all Fire Department emergency response vehicles. This would be far beyond the project's budget for the pilot corridor. The project vendor, Advanced Traffic Products (ATP) is the exclusive local distributor of GTT Opticom TSP systems. This sole source request is to purchase all remaining GTT/Opticrom equipment needed to construct and operate the Pilot Corridor (N.McDowell Blvd) from Advanced Traffic Products per the attached quotation. The installation of the phase selector cards and interface panels will be done by City Traffic Division staff with support by ATP. The installation of the bus emitters will be done by Petaluma Transit maintenance staff with support from ATP. The installation of the signal mast equipment and wiring (from most to controller cabinets) labor will be competitively bid out separately as a minor construction contract in the summer. Due to the classic sole source justification outlined above for the equipment in this project, Transit is requesting your signature today.