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DATE: October 18, 2010
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Sandra Sato, Interim Finance Director/City Treasurer
SUBJECT: Resolution to Review and File the City Treasurer's Report for the Period Ending
6-30-10
RECOMMENDATION:
It is recommended that the City Council adopt the attached Resolution to Review and File the
City Treasurer's Report dated June 30, 2010.
BACKGROUND:
In compliance with the C•ity's Investment Policy and State law, the Finance Director/City
Treasurer provides quarterly reports to the Council that. inchide detail of the City's cash,
investments and investment. earnings. The Council is required to review the investments for
compliance with the adopted City Investment Policy. This is the final report for the 2009-10
fiscal year.
DISCUSSION:
Quarterly City Treasurer's Reports contain information on the City's cash activity and ending
balances in all City checking accounts. The report summarizes total beginning balances of all
cash and investments, total quarterly activity and ending balances. The report also provides
quarterly activity and .ending balances in the City's cash equivalent accounts and information
about trustee account activities and ending balances. Investment portfolio activity, security type,
maturity and value,. both book and fair value are. also included. Finally, a comparison of the
City's quarterly investment earnings with the City's benchmark is also represented as part of the
report.
FINANCIAL IMPACTS:
None associated with the recommended action.
Agenda Review:
Dept. D.irector~_ City Attorney Finance Director~~~ City Manager
ATTACHMENT 1
RESOLUTION TO REVIEW AND FILE THE CITY TREASURER'S REPORT DATED
JUNE 30, 2010
WHEREAS, the City Investment Policy requires that the City Council review the City's
Treasurer's Report on a quarterly basis for compliance with the adopted City Investment Policy.
NOW, THEREFORE BE IT RESOLVED that the City Council has reviewed the report
dated June 30, 2010 and directs the City Clerk to file it.
City of Petaluma
Quarterly Investment Report
April ~ 1, 2010 -June 3 0, 2010
ATTACHMENT 2
This report is presented ~in accordance with the City's investment policy and the California
Government C.o.de. The: policy and Government Code requires the Treasurer to certify
that sufficient cash flow is available for the next six months to meet the expected demand
or provide an explanation as to why sufficient cash may not be available. Thee attached
report outlines the current investments, weighted average and yields of-pooled investments.
The month. end account statement of assets managed by Public Financial Management, LLC
(PFM), the Local Agency Investment Funds (LAIF) quarterly statement, and the City's
performance summary .of portfolio investments as compared to applicable benchmarks
are included. The report also includes the Treasurer's certification of adequate cash flow.
We respectfully submit the quarterly investment report for the quarter ending June, 2010.
~Y85
CITY OF PETALUMA, CA
CITY TREASURER'S QUARTERLY REPORT
For the quarter ending June 30,.2010
Cash activity for the fiscal year:
Cash and Investments, Beginning of the Fiscal Year, 4/1/10
Cash Receipts
Cash Disbursements
Cash and Investments, End of the Fiscal Year, 6/30/10
$ 106,905,207
87,652,180
(93,659,482)
$ 100,897,905
Cash and Investment Portfolio at June 30, 2010
Percent
Investments Managed by City Treasurer:
AssessmentDistricts Bonds
Local Agency Investment Funds (LATE)
CAMP Pool (CA Asset Management Prog)
PFM Investments Securities **
Subtotal
Investments Managed by Fiscal Agents:
CAMP Debt Issue Accounts
Trustee Money Market Accounts
Subtotal
Checking Accounts
Total Cash ~andlnvestments
Fair ~ Par Value of
Value* (Cost) Portfolio
741,602 741,602 0.74%
38,456,719 38,444,980 38.10%
5,189,537 5,189,537 5.14%
24,873,361 24,768,402 24.55%
69,261,220 69,144,522 68.53%,
19,144,131 19,144,131 18.97%
29,766 29,766 0.03%
19,173,896 1;9,173,896 19.00%
12,579,488 12,579,488 12.47%
101,014,604 100,897,905 100.00%
I certify that this report contains the-total amounts of cash and investments at June 30, 2010
The investments are in conformity with the Investment Policy. A copy of the Investment Policy is
available for review in the Finance Department. The City Treasurer's cash management program provides
sufficient liquidity to meet expenditure requirements for the next six months.
~Qih. a~/~, S~~
Sandra Sato, Interim Finance Director/Treasurer
*Fair values furnished by the State of California, Local Agency Investments and California Asset
Management Program, and are adjusted annually.
** See detail on pages 8-14.
Page 2 of 18
CITY OF PETALUMA, CA
CITY TREASURER'S QUARTERLY REPORT
For the quarter ending June, 2010
Investments /Financial Institute Beginning
of Quarter
Increase*^
Decrease End of
Month
Investments Managed by City Treasurer:
Assessment District Bond (AD) 2000-O1 697,872.91 43,729.:52 741,602.43
Sub-Total AssessmenYDistricts Bond (AD) Accounts 697,872.91 43,729:52 - 741,602.43
LA[F 31,351,508.58 11,042,100.17 (4,000,000.00) 38,393,608.75
LAIF accrued interest 42,100.17 51,371.04 (42,100.17) 51,371.04
Sub-Total LAIF 31,393;608:75 11,093,471.21 (4,042,100:17) 38,444,979.79
CAMP Pool-Treasurers Investment Money Market 28,890;402:43 7;301,104.70 (31,001,970:31) 5,189,536.82
CAMP Pool Managed Account Sub-Total 28,890,402.43 '7;301,104.70 (31,001,970.31) 5,189,536:82
Federal Agency Bonds/Notes 17,131,652.2] 5;710,011.80 (4,550,700.00) 18;290,964.01
Fed Agency accrued interest 80;996.39 15,436.35 (15,763.40) 80,669.34
Federal Agency Discount Note - 1,099,675.74 1,099,675.74
Federal Agency Discount Note accrued interest -
US Treasury BondsMotes 4,094;005.27 :500,195.3.1 (.1,168,920.90) 3,425,279.68
US Treasury accrued interest 23,236.16 6,883.46 (24,897.90) 5,221.72
US Treasury Bill - 503,952.96 (503,952.96) -
US Gov.~Support Corp Debt 1,202,870:40 _ (603,428:40) 599,442.00
US Gov.iSupport Corp Debt interest 11,343.89 3,038.54 (13,190.76) 1,191.67
Corporate Notes 2,246,967.50 (997,780.00) 1,249,187.50
Corporaie Notes accrued interest 26,250.00 11,458.33 (20,937.50) 16,770.83
PFM ,Securities Managed Account Sub-Total ** 24,817,321.82 7,850,652:49 (7,899,571.82) 24,768,402.49
' Subtotal 85,799,205.91 26,288,957.92 (42,943,642.30) 69,144,521.53
Investments Managed by Trustees Fiscal Agents:
CAMP-AD 23, 24, 25 Accounts Money Market 425,259.30 217.14 425,476.44
CAMP-FFA 2002 ARR Accounts 466,851.18 238:37 467,089.55
CAMP-2001B Water Rev, 2003 COP, 2007 .TAB 18,242,250.42 9,314.20 18,251,564.62
CAMP-Debt Issue Accounts Sub-Total ** 19,134,360.90 9,769.71 - 19,144,130.61
US Bank-ARR Accounts 27,872.89 - - 27,872.89
US Bank FirstAmerican Treas 1,228.83 - 1,228.83
Wells Fargo Govem MM 0.42 564,489.40 (564,186.88) 2.94
Union Bank Blackrock 667.54 191,805.73 (191,812.34) 660.93
Sub-Total Trustees Money Market Account 29,769.68 '755;995.13 (755,999.22) 29,765.59
Subtotal 19,164,130:58 765,764.84 (755,999.22) 19,173,896.20
Checking Accounts:
Exchange-GeneraLOperating 1,909,755'.65 56;219;044'.14 (45,583,836:54) 12;544,963.25
Exchange-Payroll 9,708.29 4,376,404.98 (4,376,003:70) 10,109.57
Thomas Lee 2,067.38 2,067.38
Police Trust 20,339.17 2,008.36 - 22,347.53
Subtotal 1,941,870:49 60,597,457:48 (49,959;840.24) 12,579,487.73
Total Cash and Investments 106,905,206.98 87,652,180.24 (93,659,481.76) 100,897,905.46
^ includes gain/loss on maturity/disposal
• accrual basis
Page 3 of 18
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7
CITY OF PETALUMA, CA
CITY TREASURER'S QUARTERLY REPORT
For the quarter ending June, 2010
Cost vs. Fair Market Value
Cost FV Gain/(Loss)
US Treasury Bond/Note 3,425,279.68 3,425,142.04 (137.64)
w/o acc int
US Treasury Bill - - -
w/o acc int
Federal Agency BondMote 18,290,964.01 ~ 18,434,183.15 143,219.14
w/o acc int
Federal Agency Discount Note 1,099,675.74 1,101,958.10 2,282.36
w/o acc int
US Gov Support Corp Debt 599,442.00 621,838.20 22,396.20
w/o acc int
Corporate Note 1,249,187.50 1,290,240.00 41,052.50
w/o acc int. ,
Sub-Total PFM Treasurer's Invest. Securities 24,664,548.93 24,873.,361.49 208,812.56
CAMP Pool Money Market Fund
5,189,536.82 5,189,536.82
Sub-Total CAMP Treasurer's Investments 29,854,085.75 30,062,898.31 208,812.56
Accrued Interest 103,853.56
CAMP Total Investment Managed Securities Held 30,166,75.1,87
CAMP Debt Issue Managed Accounts
19,144, li 0'.61 19,144,130.61
PF1VI CAMP Total Treasurer's Investments ** 48,998,216.36 49,207,028.92 208,812'.56
w/o Accrued Interest
LAIF
LAIF amortized cost rate
** See detail on pages 7 - 14.
38,393,608.75 ~8,45b,719.24 63,110.49
1.001643 77600
Page 5 of 18
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City of Petaluma Performance Suninaaa-ies
,.
Annualized Returns as of
` ~ ^~'
June 30;2010 `
-
}
~ City of Petaluma ~~ _
- 5
`' ~~'ftfft_ 1-3 Year'UST Index ° `
Past Quarter
' 4.41 ~ - - 4 ; 3°io
- ~Past6 Months
.- ~ 3 7r ;' ~:~3.81%, .
Paat Year.... 3.26°i~ ` _ 2.69°%
Past:2 Year. 4:51 % 3 5~%,'
Past:3 Years...: 4.01 ~i~ 4.77%,
`: Past 4 Years"~, `5.305' 4.85°/,
PasfS Years ~~.67%~
~ 4.24`50:
'Since~,IncEpt,ori~ 401`h ~-:3.59%.
Effectide Duration ' `< : ' 1.49: •7.82
Yield at,~[diarket
.~ r.- ~ ~ ,,, 0.86%
~: . ~ Q 60~/0 .
...., .
Notes: ,
1. Merrill Lynch Indices;provided by Bloomberg Financial Markets.
2. CAMP Cash Reserve Pool holdings excluded from performance, yield and duration calculations.
3. Performance numbers. are presented on an annualized basis. -
4. Inception date is 12/31/01.
/ U
Page 15 of`18
Untitled Page
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4 ~
`~
J~
JOLT CI~IAN(~
California State Controller
LOCAL AGENCY INVESTMENT FUND
REMITTANCE ADVICE
Agency Name
Account Number
PETALUMA
98-49-650
As of 07/15/2010, your Local Agency Investment Fund account has been directly credited
with the interest earned on your deposits for the quarter ending 06/30/2010.
Earnings Ratio
Interest Rate
Dollar Day Total
Quarter End Principal Balance
Quarterly Interest Earned
http://laif: sco.ca.gov/Result.aspx
.00001523807623153
0.56%
$ 3,371,228,013.03
$ 38,393,597.97
$ 51,371.03
`9
9/2(P/~i ~6 of 18
Untitled Page
Page 1 of 1
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®1 Yl \ ~~ll 11 \ t9
California State Controller
LOCAL AGENCY INVESTMENT FUND
REMITTANCE ADVICE
Agency Name
Account Number
PETALUMA COMMNTY DEVELOP COMMN
65-49-001
As of 07/1 S/2010, your Local Agency Investment Fund account has been directly credited
with the interest earned on your deposits for the quarter ending 06/30/2010.
Earnings Ratio .00001523807623153
Interest Rate 0.56%
Dollar Day Total $ 980.84
Quarter End Principal Balance $ 10.78
Quarterly .Interest Earned $ .O1
http://lai£sco.ca.gov/Result.aspx 9/20%~~~~~ of`18
~$~~~ ®~ C~IB~®~'t~l~
OOI~d O~~y ~~'1~i~S~~@1'1$ d4CC®U61~
6/30/2010
Description Ca€°Pying Cost P9us
accrued lnterest Piarch.
Amortized Cost
Fair Value
Accrued Interest
United States Treasu
Bills $ 25,723;85Q,496.54 $ 25,768;990,-114.47 $ 25,789,125,900.00 NA
Notes $ 6,652,333,782.46 $ 6,652,151,462.02 $ 6,707,940,500.00 $ 10,971,765.50
Federal A enc
SBA $ 553,637,055.79: $ 553,637.,055.79 $ ~~548,176,923.45 $ 601,009.04
MBS-REMICs $ 650,242,1.08.58 $' 650,242,108.58 $ 689,811,108.29 $ 3,070,608.31
Debentures $ 349,948;369.05 $ 349,948:,369.05 $ 351;422,500.00 $ 959,799.50
Debentures FR $ .200,000,000.00 $ 200;000,000.00 $ 200,150,000'.00' $ 81,966.89
Discount Notes $ 7,471,882,059.69 $ 7,480,057,498.58 $ 7,482,012,.100.00 NA
GNMA $ 71,094.71 $ 71;094.71 $' 79,244.92 $ 703.39
IBRD Deb FR $ 300,000;000.00 $ 300,000.;000.00: $ 300,852,000.00 $ 297,429.00
.CDs and YCDs FR $ - $ - $ ~ - $ -
Bank Notes $ 400,000,000.00 $ 400,000,000.00` $ 400.,0.13,706.00 $ 157,500.00
CDs and YCDs $ 7,:565,022,999:42 $ 7,565,012;999.42. $ 7,564,826,146.55 $ 1,717,588.91
'Commercial Pa er $ 7,763;4'58',330.82 $ 7,765,999,127.47 $ 7,765,904,501.10 NA
Cor orate:
Bonds FR $ 125,119,550.90 $ 125,11.9,550..90 $ 125,061,250.00 $ 43,494.81
.Bonds $ - $ - $ - $ -
Re urchase A reement $ - $ - $ - NA
Reverse Re urchase $ - $ - $ - $ -
Time De osi4s $ 4,146,150,000.00 $ 4,146,1'50,000.00 $ 4,146,1''50,000.00'. NA
AB 55 & GF Loans $ 7,484,250,710.44 $ 7,484,250,710.44 $ 7,484,250,710.44 NA
TOTAL $ 69,385,966;558.40 $ 69,441,630,091.42 $ 69,555,776,590:75 $ 17,901,865.35
Fair Value Inclutling Accrued Interest
$ 69,573,678,456.10
Repurchase Agreements,'Time Deposits, AB 55 & General Fund: loans, and
Reverse Repurchase agreements are carried at portfolio book value (carrying cost).
Thevalue~of each.particpating dollar equals the fairvalue divided by the amortized cost (1.001643776).
As an example: if an agehcy has an account balance of $20,000,000.00, then the agency would. report its
participatiori in the LAIF valued of $20;032,875.52 or $20,000;000.00 x 1,00164377,6..
Z
Page 18 of 18 ~~