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HomeMy WebLinkAboutStaff Report 3.F 06/01/2015Agenda Item #3.F �K, _,,�,_ u .R� DATE: June 1, 2015 TO: Honorable Mayor and Members of the City Council through City Manager FROM: William Mushallo, Finance Direct SUBJECT: Adoption (Second Reading) of FY 2015 -16 Budget Appropriations Ordinances RECOMMENDATION It is recommended that the City Council Adopt (Second Reading) the FY 2015 -16 Budget Appropriations Ordinances (Attachments 1 -5). BACKGROUND The City Charter requires that the annual budget be prepared and submitted by fund, department and debt repayment and approved at the same time as its appropriations ordinances. The Charter further requires that the proposed budget be presented to the City Council by the first Monday in May; for this year, May 4, 2015. DISCUSSION On May 4, 2015, pursuant to the City Charter, the preliminary budget was presented to the City Council. The draft budget was reviewed by the City Council at a comprehensive workshop on May 11, 2015. On May 18, 2015 the FY 2015 -16 Budget was adopted by Resolution and the first reading of FY 2015 -16 Budget Appropriations Ordinances was completed. FINANCIAL IMPACTS The estimated beginning fund balance for all funds is $104,544,659. The total budget for the City, City Acting as Successor Agency and City Acting as Housing Successor, including transfers, is $161,604,688. The budget is balanced by revenues and transfers in of $149,683,000 along with the use of fund balance in the amount of $11,921,688. This will result in an estimated ending balance, all funds, of $92,622,971. ATTACHMENTS 1. Ordinance No. N.C.S. Appropriating Funds for FY 2015 -2016 General Fund Including Exhibit A — Appropriation of Funds (First Reading) 2. Ordinance No. N.C.S. Appropriating Funds for FY 2015 -2016 Enterprise Funds Including Exhibit A — Appropriation of Funds (First Reading) 3. Ordinance No. N.C.S. Appropriating Funds for FY 2015 -2016 Internal Service Funds Including Exhibit A — Appropriation of Funds (First Reading) 4. Ordinance No. N.C.S. Appropriating Funds for FY 2015 -2016 Special Revenues and Trust Funds Including Exhibit A — Appropriation of Funds (First Reading) 5. Ordinance No. N.C.S. Appropriating Funds for FY 2015 -2016 Capital Projects and Debt Fund Including Exhibit A — Appropriation of Funds (First Reading) 6. Exhibit A to the Resolutions (Appropriations by Fund) 2 ORDINANCE NO. N.C.S INTRODUCED BY COUNCILMEMBER Attachment 1 OX416310"I -00311-1111 AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA GENERAL FUND FROM JULY 1, 2015 THROUGH JUNE 30, 2016 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2015 through June 30, 2016, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2016. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of , 2015, by the following vote: ORDINANCE NO. N.C.S INTRODUCED BY COUNCILMEMBER Attachment 2 SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA ENTERPRISE FUNDS FROM JULY 1, 2015 THROUGH JUNE 30, 2016 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2015 through June 30, 2016, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2016. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of , 2015, by the following vote: M ORDINANCE NO. N.C.S INTRODUCED BY COUNCILMEMBER Attachment 3 SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA INTERNAL SERVICE FUNDS FROM JULY 1, 2015 THROUGH JUNE 309 2016 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2015 through June 30, 2016, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on ,file with the City Clerk for the fiscal year ending June 30, 2016. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of , 2015, by the following vote: 5 ORDINANCE NO. N.C.S INTRODUCED BY COUNCILMEMBER Attachment 4 SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA SPECIAL REVENUES AND TRUST FUNDS FROM JULY 1, 2015 THROUGH JUNE 30, 2016 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2015 through June 30, 2016, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2016. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of , 2015, by the following vote: 31 ORDINANCE NO. N.C.S INTRODUCED BY COUNCILMEMBER Attachment 5 SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA CAPITAL PROJECTS AND DEBT FUNDS FROM JULY 1, 2015 THROUGH JUNE 30, 2016 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2015 through June 30, 2016, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2016. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of , 2015, by the following vote: 7 Exhibit A CITY OF PETALUMA, CA PRELIMINARY FY 2015 -16 BUDGET APPROPRIATIONS BY DEPARTMENT AND FUND SPECIAL REVENUE FUNDS Community Development Block Grant Budgeted Appropriations Budgeted Transfers Out Total Budget GENERALFUND 316,967 - 316,967 General Fund Cost Center 1,088 1,367,053 1,368,141 City Council 120,305 - 120,305 City Attorney 879,885 - 879,885 City Clerk 264,256 - 264,256 City Manager 800,462 - 800,462 Economic Development 299,678 - 299,678 Finance 1,936,669 - 1,936,669 Human Resources 488,692 - 488,692 Non Departmental 1,161,449 - 1,161,449 Community Development 554,149 - 554,149 Fire 12,240,359 - 12,240,359 Recreation 1,644,283 - 1,644,283 Police 16,023,530 - 16,023,530 Public Works 3,678,109 - 3,678,109 TOTAL GENERAL FUND 40,092,914 1,367,053 41,459,967 SPECIAL REVENUE FUNDS Community Development Block Grant 324,458 28,130 352,588 Housing Successor Agency 316,967 - 316,967 Mobile Home Rent Program 3,000 - 3,000 Aquatic Facility Impact Fees 7 - 7 Commercial Linkage Fees 340,000 50,000 390,000 Community Facilities Impact Fees 29 - 29 Community Facilities Impact Fees - 08 12 - 12 Fire Suppression Impact Fees 8 120,000 120,008 Housing In -Lieu Fees 142,511 50,000 192,511 Library Facility Impact Fees 20 - 20 Parkland Acquistion Impact Fees -08 753 - 753 Parkland Development Impact Fees -08 5,286 574,452 579,738 Open Space Acquisition Impact Fees - 08 390 - 390 Quimby Act Dedication and In- Lieu -08 954 - 954 Law Enforcement Facility Impact Fees 30 - 30 Public Facilities Impact Fees 12 - 12 Public Facilities Impact Fees -08 11 - 11 City Facilities Development Impact Fee 5,505 - 5,505 Storm Drainage Impact Fees 1,121 744,000 745,121 Storm Drainage Impact Fees - 08 416 - 416 Traffic Mitigation Impact Fees 96 1,105,567 1,105,663 Traffic Mitigation Impact Fees -08 55,943 1,793,433 1,849,376 Public Art Fees 143,537 - 143,537 Exhibit A ENTERPRISE FUNDS Airport Operations CITY OF PETALUMA, CA - 1,835,382 PRELIMINARY FY 2015 -16 BUDGET 1,354,515 - APPROPRIATIONS BY DEPARTMENT AND FUND Marina 313,589 Budgeted Budgeted Total 6,698,197 Appropriations Transfers Out Budget 3% Admin Impact Fees 22,876 - 22,876 Police Grants 567,000 - 567,000 Parks and Rec Grants - 336,000 336,000 Public Works Grants - 3,627,000 3,627,000 Gas Tax 34,569 1,873,262 1,907,831 Landscape Assessment Districts 316,459 - 316,459 Abandoned Vehicle Abatement 81,422 - 81,422 Asset Seizures 101,857 30,000 131,857 Street Maintenance Gas Tax 3,029,556 567,000 3,596,556 Transient Occupancy Tax 402,117 1,455,512 1,857,629 Haz Mat Fines 10,070 - 10,070 SLESF - 100,000 100,000 Donations 57,384 188,000 245,384 Prince Park Trust - 56,500 56,500 TOTAL SPECIAL REVENUE FUNDS 5,964,376 12,698,856 18,663,232 ENTERPRISE FUNDS Airport Operations 1,835,382 - 1,835,382 Community Development 1,354,515 - 1,354,515 Marina 313,589 - 313,589 Public Transportation 6,698,197 250,000 6,948,197 Waste Water Utility 20,412,543 8,639,000 29,051,543 Waste Water Rate Stabilization - - - Water Utility 14,218,533 6,776,000 20,994,533 Storm Utility 548,181 - 548,181 TOTAL ENTERPRISE FUNDS 45,380,940 15,665,000 61,045,940 INTERNAL SERVICE FUNDS Employee Benefits 1,076,625 - 1,076,625 General Services 224,023 - 224,023 Information Technology 1,802,161 - 1,802,161 Risk Management (Liability) 1,677,178 - 1,677,178 Vehicle and Equipment Replacement - - - Workers' Compensation 1,464,394 - 1,464,394 TOTAL INTERNAL SERVICE FUNDS 6,244,381 - 6,244,381 Z Exhibit A CITY OF PETALUMA, CA PRELIMINARY FY 2015 -16 BUDGET APPROPRIATIONS BY DEPARTMENT AND FUND Successor Agency Debt Successor Agency CIP Successor Agency Admin TOTAL SUCCESSOR AGENCY FUNDS GRAND TOTAL 4,940,891 - 4,940,891 590,277 - 590,277 5,531,168 - 5,531,168 131,873,77,9 29.730.909 $ 161,604,688 10 Budgeted Budgeted Appropriations Transfers Out Total Budget CAPITAL PROJECT FUNDS General Gov CIP 100,000 - 100,000 Fire CIP 120,000 - 120,000 Parks and Recreation CIP 968,000 - 968,000 Public Works /Surface Water CIP 11,237,000 - 11,237,000 Transit CIP 317,000 - 317,000 Waste Water /Recycled Water CIP 8,702,000 - 8,702,000 Water CIP 7,216,000 - 7,216,000 TOTAL CAPITAL PROJECT FUNDS 28,660,000 - 28,660,000 Successor Agency Debt Successor Agency CIP Successor Agency Admin TOTAL SUCCESSOR AGENCY FUNDS GRAND TOTAL 4,940,891 - 4,940,891 590,277 - 590,277 5,531,168 - 5,531,168 131,873,77,9 29.730.909 $ 161,604,688 10