HomeMy WebLinkAboutStaff Report 3.A 06/01/2015DATE: June 1, 2015
TO: Honorable Mayor and Members of the City Council
FROM: John C. Brown, City Manager-<J`
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Agenda Item #3.A
SUBJECT: Resolution Approving Fixed and Observed Holidays for Fiscal Year 2015/16
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Approving Fixed and
Observed Holidays for Fiscal Year 2015/16.
BACKGROUND
The City's agreements with employees provide for thirteen paid holidays per fiscal year.
Pursuant to the bargaining unit agreements (MOUs) and Compensation Plan, twelve holidays
plus one floating holiday are provided as designated by City Council resolution.
MOUs apply to Unit 1- Confidential, Unit 2- Maintenance, Unit 3- Clerical /Technical, Unit 4-
Professional, Unit 6- Police, Unit 9- Mid - Managers, Unit 10- Public Safety Mid - Management
(Police personnel), and Unit 11- Confidential. Unit 8 (Department Directors) is not represented
and is covered under a Compensation Plan.
The Unit 7 -Fire MOU and Unit 10- Public Safety Mid - Management (Fire personnel) MOU
specify the fixed and observed holidays, thus the proposed resolution does not apply to those
bargaining units or associated personnel.
A fixed holiday is the actual holiday the City has agreed to recognize. The observed holiday is
the date the fixed holiday will be observed and employees will be provided with the day off.
Because the language contained within each of the MOD's varies slightly, the resolution
designates the fixed holiday, as well as the day of observance.
DISCUSSION
By adopting the resolution designating fixed and observed holidays, consistency is achieved
between groups, and expectations relative to days of operation are more clearly understood by
the public.
FINANCIAL IMPACTS
City employees are provided by agreement with twelve paid holidays per fiscal year which are to
be designated by City Council resolution. Employees with twelve paid holidays are also
provided with one floating holiday. The paid time off is budgeted in the employee salaries
budget. The annual estimated value of paid holidays off for employees and holiday pay for
safety employees in FY 2015 -2016 is $1,104,470; and the annual estimated value of the floating
holiday in FY 2015 -2016 is $78,042 as calculated below:
Assumptions:
- Holiday is based on FT employees until 5/10/2015
- Holiday safety pay is based on the Memorial day holiday (5/25/2015)
ATTACHMENTS
Resolution
One pay period
Annual
Holiday 12 days)
$ 600,513.89
Holiday safety a FIRE 13 days)
$ 18,768.12
$ 243,985.60
Holiday safety a POLICE 12 days)
$ 21,664.25
$ 259,970.98
Estimated Total Holiday for FY 16
$ 1,104,470.46
Float holiday 10 hours Unit 6 Police
$ 29,025.00
Float holiday 8 hours
$ 49,017.70
Estimated Total FLOAT holiday for FY 16
$ 78,042.70
Assumptions:
- Holiday is based on FT employees until 5/10/2015
- Holiday safety pay is based on the Memorial day holiday (5/25/2015)
ATTACHMENTS
Resolution
RESOLUTION APPROVING FIXED AND OBSERVED HOLIDAYS
FOR FISCAL YEAR 2015/2016
WHEREAS, the City provides thirteen paid holidays to employees as designated in
Memorandums of Understanding (MOUs) and Compensation Plan; and
WHEREAS, the MOUs and Compensation Plan for each unit specify the fixed and
observed holidays for that unit; and
WHEREAS, a fixed holiday is the actual holiday the City has agreed to recognize and
the observed holiday is the date the fixed holiday will be observed and employees provided the
day off.
NOW, THEREFORE, BE IT RESOLVED, that the designated fixed and observed
holidays for the employees of the City of Petaluma for FY 2015/16 shall be as follows:
HOLIDAY
FIXED HOLIDAYS
OBSERVED HOLIDAYS
for
Mon - Thurs. 4/10 schedule
Independence Day
Saturday, July 4, 2015
Thursday, July 2, 2015
Labor Day
Monday, September 7, 2015
Monday, September 7, 2015
Columbus Day
Monday, October 12, 2015
Monday, October 12, 2015
Veterans Day
Wednesday, November 11, 2015
Wednesday, November 11, 2015
Thanksgiving Day
Thursday, November 26, 2015
Thursday, November 26, 2015
Day after Thanksgiving
Friday, November 27, 2015
Wednesday, November 25, 2015
Christmas Eve
Thursday, December 24, 2015
Thursday, December 24, 2015
Christmas Day
Friday, December 25, 2015
Wednesday, December 23, 2015
New Year's Day
Friday, January 1, 2016
Thursday, December 31, 2015
Martin Luther King Day
Monday, January 18, 2016
Monday, January 18, 2016
Presidents' Day
Monday, February 15, 2016
Monday, February 15, 2016
Memorial Day
Monday, May 30, 2016
Monday, May 30, 2016
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