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Home My WebLink AboutStaff Report 3.D 06/01/2015 Part 1Agenda Item #3.D DATE: June 1, 2015.% TO: Honorable Mayor and Members of the City Council through City Manager <_I FROM: William Mushallo, Finance Director > SUBJECT: Resolution Accepting Claims and Bills for April, 2015 RECOMMENDATION It is recommended that the City Council adopt the attached Resolution Accepting Claims and Bills for April, 2015. BACKGROUND The City Charter requires that all Claims and Bills are examined by the City Auditor and approved by the City Manager. Charter Section 64 provides, in part: The Auditor shall examine all payrolls, bills and other claims and demands against the City, and shall issue no warrant or check for payment unless he finds the claim is in proper form, correctly computed and duly certified; that it is justly and legally due and payable; that a budget appropriation has been made therefore which has not been exhausted, or that the payment has been otherwise legally authorized; and that there is money in the City Treasury to make payment. (Reso. No. 101, ch.204, 6- 23 -51; Reso. No. 1, 6- 13 -61). DISCUSSION The City presents all paid Claims and Bills to the City Council for review and acceptance. The City's check register lists payments made by check, and a six -digit number identifies them. The electronic fund transfers are processed through the Accounts Payable system and follow the same numbering system as the checks. The City Council requested additional detail regarding attorney's costs, to be included with the monthly statement of Claims and Bills. Attorney's costs, for the period of January 1 through January 31, 20105 and February 1 through February 28, 2015 are provided in Attachment 2 to this report. Councilmembers interested in reviewing additional detail related to legal costs can contact Corey Garberolio in the Finance Department at 778 -4357 or egarberolio@ci.petaluma.ca.us. FINANCIAL IMPACTS Claims for April, 2015 for all funds, total $15,806,680.95. Of that amount $412,760.56 are claims in the General Fund. The balance of the claims in all other funds is $15,393,920.39. ATTACHMENTS 1. Resolution Accepting Claims and Bills for April, 2015 2. Meyers Nave invoices for January, 2015 and February, 2015 M Items listed below are large in volume and are not attached to this report, but may be viewed in the City Clerk's office. The Register is on file with the City Clerk's Office and is available on the City's Website at the following link: http:// petaluma .granicus.coniNiewPublisher.php ?view id =3 ATTACHMENT 1 CITY OF PETALUMA, CALIFORNIA RESOLUTION ACCEPTING CLAIMS AND BILLS FOR APRIL, 2015 WHEREAS, the City Charter requires that the City Auditor shall examine all claims and bills and the City Manager shall approve them for payment; and WHEREAS, the following claims and bills have been examined by the City Auditor and have been approved for payment by the City Manager: Check Numbers: 136375 through 136952 NOW, THEREFORE, BE IT RESOLVED that the City Council accepts said claims and bills as paid. meyers i nave professional low corporation 555 12TH ST, SUITE 1500 OAKLAND, CA 94607 510- 808 -2000 Tax Id 94- 3050358 RON BLANQUIE CITY OF PETALUMA P.O. BOX 61 PETALUMA, CA 94953 Client: PETALUMA, CITY OF Client - Matter Invoice No. Matter Name 452.195 2015010520 D'LIL, HOLLYN V. PETALUMA, CITY OF ACTION: COURT: Summary Total February 23, 2015 Costs Fees Total 25.89 2,522.00 2,547.89 $25.89 $2,522.00 $2,547.89 PLEASE RETURN THIS PAGE. WITH PAYMENT RON BLANQUIE CITY OF PETALUMA P.O. BOX 61 PETALUMA, CA 94953 Client: PETALUMA, CITY OF Client = Matter Invoice No. 452.211 2015010521 452.224 2015010522 452.228 2015010523 452.229 2015010524 Summary Total yersi nave praf0ssi0n01 law c 0 1 p 0 f a I i 0 n 555 12TH ST, SUITE 1500 OAKLAND, CA 94607 510- 808 -2000 Tax Id 94- 3050358 Matter Name HALVORSEN, LEANNA, ET AL. V PETALUMA, CITY OF, ET AL. 'ACTION: SCV251123 COURT: SONOMA SUPERIOR THOMPSON, BOBBY V. PETALUMA, CITY OF, ET AL. ACTION: SCV 252045 COURT: SONOMA SUPERIOR COURT NEWMAN, CARA V. CAMPBELL, DIANA, PETALUMA, ET AL. ACTION: 253621 COURT: SONOMA SUPERIOR COURT MINICK, CHRIS A. V. PETALUMA, CITY OF (APPEAL) ACTION: A143187 COURT: 1STAPPELLATE DISTRICT February 23, 2015 Costs Fees Total 351.73 792.00 1,143.73 51.46 180.00 231.46 64.90 0.00 64.90 4.90 1,650.00 1,654.90 $472.99 $2,622.00 $3,094.99 PLEASE RETURN THIS PAGE WITH PAYMENT meyers gave professional low corporolioo 555 12TH ST, SUITE 1500 OAKLAND, CA 94607 510- 808 -2000 Tax Id 94- 3050358 ATTN: ACCOUNTS PAYABLE CITY OF PETALUMA P.O. BOX 61 PETALUMA, CA 94953 Client: PETALUMA, CITY OF Client - Matter Invoice No. Matter Name 452.8012 2015010519 DAVIDON COST RECOVERY PROJECT (03 -TSM -0396) Summary Total February 23, 2015 Costs Fees 0.00 1,512.00 PLEASE RETURN THIS PACE WITH PAYMENT Total 1,512.00 $0.00 $1,512.00 $1,512.00 ■ meyers i nave professionoI low r01porolion 555 12TH ST, SUITE 1500 OAKLAND, CA 94607 510 -808 -2000 Tax Id 94- 3050358 ATTN: ACCOUNTS PAYABLE CITY OF PETALUMA P.O. BOX 61 PETALUMA, CA 94953 Client: PETALUMA, CITY OF Client - Matter Invoice No. Matter Name 452.141 2015010518 PETALUMA, CITY OF V PLAZA SOUTH ACQUISITION ETAL Summary Total February 23, 2015 Costs . Fees Total 0.00 338.00 338.00 $0.00 $338.00 $338.00 PLEASE RETURN THIS PAGE WITH PAYMENT Meyers Nave by Fund i January -15 Fund Title Amount 1100 General Fund 231.46 2190 _ j Impact Admin - 6300/8190 ! Cost Recovery 1,512.00 2130 'Housing in Lieu - 2221 I CDBG I 2260 _ `PW Grants - 2270 _ ; Donation 2320 ;Asset Forfeiture I - 2411 i Streets I - 2510 LAD Admin 2520 _ TOT 3140 iPRCIP j - 3160 3 IPW CIP F 338.00 3161 _ FEMA CIP - 3162 _ ITDA CIP 5115 Successor Agency j - 5315 Successor Agency - 5415 _ 'Successor Agency 6100 ;Airport Admin - 6190 'Airport CIP 6300 1CDD E 6400 I Marina Admin - 6490 j Marnia CI P I - 6500 ,Transit Admin - 6590 !Transit CIP - 6600 1 WW Admin - 6690 jww CIP ! - 6700 lWaterAdmin ! - 6790 Water CIP i 6800 Storm Drain Utility 7100 _ _ EE Benefits - 7300 ! IT Admin j - 7400 I Risk Admin 5,411.42 8150 jAgency - Grand Total 7,492.88 16 meyers i nave professional law corporal loll 555 12TH ST, SUITE 1500 OAKLAND, CA 94607 510- 808 -2000 Tax Id 94- 3050358 ATTN: ACCOUNTS PAYABLE CITY OF PETALUMA P.O. BOX 61 PETALUMA, CA 94953 Client: PETALUMA, CITY OF March 23, 2015 Client - Matter Invoice No. Matter Name Costs Fees Total 452.1001 2015020568 PERSONNEL AND LABOR LAW 0.00 26.00 26.00 GENERAL SERVICES (Acct. No. 6106) Summary Total $0.00 $26.00 $26.00 I'LEASE RETURN THIS PAGE WITH PAYMENT m e y e r s i n a v e professional law corporation 555 12TH ST, SUITE 1500 OAKLAND, CA 94607 510 - 808.2000 Tax Id 94- 3050358 RON BLANQUIE CITY OF PETALUMA P.O. BOX 61 PETALUMA, CA 94953 Client: PETALUMA, CITY OF Client - Matter Invoice No. Matter Name 452.195 2015020570 -D'LIL, HOLLYN V. PETALUMA, CITY OF ACTION: COURT: Summary Total March 23, 2015 Costs Fees Total 0.00 624.00 624.00 $0.00 $624.00 $624.00 PLEASE RETURN THIS PAGE WITH PAYED EW meyersi nave professional law corporation 555 12TH ST, SUITE 1500 OAKLAND, CA 94607 510 -808 -2000 - Tax Id 94- 3050358 RON BLANQUIE CITY OF PETALUMA P.O. BOX 61 PETALUMA, CA 94,953 Client: PETALUMA, CITY OF Client - Matter Invoice No. Matter Name 452.211 2015020571 HALVORSEN, LEANNA, ET AL. V. 452.224 452.229 March 23; 2015 Costs Fees Total 0.00 22.00 22.00 PETALUMA, CITY OF, ET AL. ACTION: SCV251123 COURT: SONOMA SUPERIOR 2015020572 THOMPSON, BOBBY V. 5.15 48.00 53.15 PETALUMA, CITY OF, ET AL. ACTION: SCV 252045 COURT: SONOMA SUPERIOR COURT 2015020573 MINICK, CHRIS A. V. PETALUMA, 16.14 22.00 38.14 CITY OF (APPEAL) ACTION: A143187 COURT: 1ST APPELLATE DISTRICT Summary Total $21.29 $92.00 $113.29 PLEASE RETURN THIS PAGE WITH PAYMENTI meyersinave professional law corporation 555 12TH ST, SUITE 1500 OAKLAND, CA 94607 510- 808 -2000 Tax Id 94- 3050358 ATTN: ACCOUNTS PAYABLE CITY OF PETALUMA P.O. BOX 61 PETALUMA, CA 94953 Client: PETALUMA, CITY OF Client - Matter Invoice No. Matter Name 452.8012 2015020569 DAVIDON COST RECOVERY PROJECT (03 -TSM -0396) Summary Total PLEASE RETURN THIS PAGE WITH PAYMENT Costs 10.25 March 23, 2015 Fees Total 6,048.00 _ 6,058.25 $10:25 $6,048.00 $6,058.25 Meyers Nave by Fund February -15 Fund Title j Amount 1100 General Fund 79.15 2190 _ ; Impact Admin - 6300/8190 Cost Recovery i 6,058.25 2130 _ _ Housing in Lieu 2221 C 2260 PW Grants - 2270 _ ! Donation j 2320 lAsset Forfeiture - 2411 j Streets 2510 LAD Admin 2520 I TOT - 3140 1PR CIP - 3160 PW CIP 3161 I FEMA CI P - 3162 ITDA CIP 5115 _ISuccessorAgency I -_ 5315 Successor Agency 5415 'Successor Agency 6100 IAirport Admin 6190 ,Airport CIP 6300 iCDD - 6400 j Marina Admin 6490 Marnia Cl P I - 6500 Transit Admin tl 6590 Transit CIP 6600 _ WW Admin - 6690 WW CIP 6700 lWaterAdmin - 6790 lWater CIP 6800 Storm Drain Utility - 7100 _ EE Benefits 7300 IT Admin 7400 j Risk Admin _ 684.14 8150 Agency jGrand Total 6,821.54 �3 Agenda Item #3.E DATE: June 1, 2015 , TO: Honorable Mayor and Members of the City Council through City Manager FROM: William Mushallo, Finance Director SUBJECT: Resolution Adopting the Appropriations Limit for Fiscal Year 2015 -2016 and Making the Annual Election for Adjustment Factors RECOMMENDATION It is recommended that the City Council adopt the attached Resolution adopting the Appropriations Limit for Fiscal Year 2015 -2016 and making the annual election for adjustment factors. BACKGROUND In November 1979, California voters added Article XIII -B to the California State Constitution, which placed limitations on the appropriations of State and local governments. The Article defined the process to calculate the appropriations limit and required cities to adopt resolutions establishing the annual appropriations limits. Article XIII -B was amended in June 1990, by Proposition 111. The amendment created the new base year of FY 1986 -1987, and allowed annual increases based on factors comprised of the change in population combined with either the change in California per- capita personal income or with the change in the local assessment roll due to local non - residential construction. Selection of one or the other of these two latter factors is at the City's election. It also provided for the exclusion of capital expenditures over $100,000 and required independent auditor review of the calculations. The City of Petaluma has complied with all applicable laws and regulations regarding the appropriation limit requirements including Auditor reviews. DISCUSSION The City of Petaluma's appropriations limit has increased significantly since 1987 by applying the allowable factors as outlined above. Under the provisions of California State law, the City is required to establish an Annual Appropriations Limit commonly referred to as the "Gann Limit." As is also required, detailed worksheets are provided showing the appropriations limit calculations. These worksheets are available for public review and inspection at the City Clerk's office. The limit amount may be adjusted by the City each year by applying the annual adjustment factors of "Per Capita Income" and "Population" changes as provided by the California State Department of Finance (Attachment #3). The Limit for Fiscal Year 2015 -2016 has been calculated by using the change in per- capita personal income and population growth as the factors to adjust the appropriations limit. The change in per- capita income was 3.82% combined with the change in population, .65 %, resulting in a factor calculated to be a 4.49% increase. This increase adjusted the appropriations limit upward from $127,448,694 in FY 2014- 2015 to $133,177,296 for Fiscal Year 2015 -2016, an increase of $5,728,602. The Fiscal Year 2015 -2016 appropriations that are subject to the limit are calculated to be $32,073,193. Only the proceeds of taxes are subject to the limit. Other revenues eared by the General and certain Special Revenue Funds are excluded from the limit as non - proceeds of taxes. FINANCIAL IMPACTS The appropriations limit has never been a factor in considering the City's annual budget. Currently, the City is spending $101,104,103 less than the appropriations limit of $133,177,296. The total FY 2015 -2016 appropriations subject to the limit are $32,073,193 (Proceeds of Taxes). Examples of proceeds of taxes are Property Taxes, Sales Taxes, TOT Taxes, Business License Taxes, Motor Vehicle In Lieu of Taxes, Gas Taxes, etc. These taxes are accounted for in the General and various Special Revenue Funds. ATTACHMENTS 1. Resolution Adopting the Appropriations Limit for Fiscal Year 2015 -2016 and Making the Annual Election for Adjustment Factors 2. Appropriations Limit Calculations — Worksheets 3. California State Department of Finance Price (Per Capita Income) and Population Computations and Information 2 ATTACHMENT 1 RESOLUTION ADOPTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2015 -2016 AND MAKING THE ANNUAL ELECTION FOR ADJUSTMENT FACTORS WHEREAS, the people of California on November 6, 1979, added Article XIII -B to the California State Constitution placing various limitations on the appropriations of State and local governments; and WHEREAS, the California State Legislature adopted Chapters 1205 and 1342 of the 1980 Statutes which implemented Article XIII -B; and WHEREAS, the people of California on June 5, 1990 amended Article XIII -B effective on July 1, 1990; and WHEREAS, the provisions of the amendments have been interpreted by a coalition of statewide organizations, and the organizations have issued through the League of California Cities revised guidelines to calculate the appropriations limit; and WHEREAS, section 7910 of the Government Code requires cities to adopt a resolution setting the annual appropriations limit at a regularly scheduled meeting or a noticed special meeting; and WHEREAS, the City of Petaluma has complied with the provisions of Article XIII -B in calculation of the appropriations limit for Fiscal Year 2015 -2016. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma that: 1. The Fiscal Year 2015 -2016 Appropriations Limit shall be $133,177,296. 2. The Fiscal Year 2015 -2016 Appropriations subject to the limit is $32,073,193. 3. The annual election for Adjustment Factors shall be to use the growth in City Population and the increase in the Per - Capita Personal Income for the State of California, as provided by the California State Department of Finance. 3 APPROPRIATIONS LIMITS CALCULATION FY2015 -2016 ADOPTED BUDGET Attachment #2 APPROPRIATIONS LIMIT Amount Source A. Last Year's Limit - June 30, 2015 $ 127,448,694 Adopted Budget B. Adjustment Factors 1. Growth in City of Petaluma population 1.0065 State Finance 2. Growth in California Per Capita Income 1.0382 State Finance Total Adjustment % 1.0449 ( B1 * 132 ) C. Annual Adjustment $ 5,728,602 ( B *A) D. Other Adjustments Lost Responsibility ( -) - Transfer to Private ( -) - Transfer to Fees ( -) - Assumed Responsibility ( +) - SubTotal - E. Total Adjustments 5,728,602 (C +D ) F. This Year's Limit - June 30, 2016 $ 133,177,296 (A +E) 11 CITY OF PETALUMA, CA APPROPRIATIONS LIMIT ANALYSIS FISCAL YEAR 2015 -2016 APPROPRIATIONS LIMIT ANALYSIS Last Year's Appropriations Limit $ 127,448,694 Adjustment Factors Change in Per Capita Personal Income 1.0382 City Population Increase January 2014 to January 2015 1.0065 Total Adjustment Factor 1.0449 This Year's Appropriations Limit $ 133,177,296 Proceeds of Taxes 32,073,193 Exclusion This Year's Appropriations Subject to Limit This Year's Appropriations Under Limit 32,073,193 $ 101,104,103 5 CITY OF PETALUMA, CA APPROPRIATIONS LIMIT ANALYSIS FISCAL YEAR 2015 -2016 Revenue Summary TAXES STATE OTHER GOVERNMENTS LOCALLY RAISED USER FEES OTHER MISCELLANEOUS AND INTERFUND TRANSFERS INTEREST INCOME Total Proceds Non - Proceeds of of Taxes Taxes Exemptions Total 26,374,754 0 0 26,374,754 5,600,408 1,629,000 0 7,229,408 0 4,143,163 0 4,143,163 0 10,490,873 0 10,490,873 0 6,422,378 0 6,422,378 0 261,180 3,834,199 4,095,379 98,031 70,361 0 168,382 32,073,193 23,016,945 3,834,199 58,924,337 1 Attachment # 3 a m u a` 7 Ot � �. DEPARTMENT OF �F'` , A � E E6MUra6 G. Bro3ti�ra VV - �ovE—I., �4'i x[.114 GFil IIJL� I YYN 11 7fti HitN4HiY CJ 9751 7'444 W'.4} VYh.L'wLYY ■?Irhll:h. M. '1 Hh I:tlHhl; i [7H May 2015 Dear Fiscal Officer_ Subject: Price and Population Information Appropriations Limit The California Revenue and Taxation Code, section 2227, mandates the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2015, in conjunction with a change in the cost of riving, or price factor, to calculate their appropriations limit for fiscal year 201 �i-l6. Attachment A provides the change in Cafifomia's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2015 -16 appropriations limit. Attachment B provides city and unincorporated county population percentage change. Attachment C provides population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations. Population Percent Change for Special Districts Some special districts must establish an annual appropriations limit Consult the Revenue and Taxation Code section 2228 for further information regarding the appropriations limit- Article X111 B, section 9(C), of the State Constitution exempts certain special districts from the appropriations lin-d calculation mandate_ The Code and the Califamia Constitution can be accessed at the following website: htln_ / /Ieeinfo_ legislature .ca.govtfacesteWe- s.xhtnil. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit Any questions special districts have on this issue should be referred to their respective county for clarification, or to their legal representation, or to the law itself. No state agency reviews the local appropriations limits_ Population Certification The population certification program applies only to cities and counties. Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the .State Controller's {office_ Finance will certify the higher estimate to the State Controller by June 1, 2015_ Please Note: Prior year's city population estimates may be revised_ If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323 -086. MICHAEL COHEN Director By- KEELY M. BOSLER Chief Deputy Director Attachment May 2015 Attachment A A. Price Factor Article All B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing tardy. The cost of living factor provided here is per capita personal income- If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2015 -16 appropriation limit is: Per Capita Personal Income Fiscal Year Percentage change (FY) over prior year 2015 -16 3.82 8- FollovAng is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2015 -16 appropriation limit. 20'15 -16. Per Capita Cost of Living Change = 3.82 percent Population Change = 0.93 percent Per Capita Cost of Living converted to a ratio: Population converted to a ratio: Calculation of factor for FY 2015 -16: 3.82+100 = 1.0382 100 0.93+100 = 1.01793 100 1.0382 x 1.0093 = 1.0479 Fiscal Year 2015 --16 'Exdusions include residents on lederal mlltary installations and grout quarters majents in state mental mthrlons, state and lent correctional Institutions and Veteran homes. J Attachment 8 Annual Perrent Change in Population Minus Exclusions* January 1, 2014 to January 1, 2015 and Total Population. January 1, 2015 M)bL County Percant Chang 9 - PopWabon henus exciueNNU - Populailon City 201421315 1-1-14 1 -1 -15 1- 1-2015 Sonoma Cloverdale 0.80 8,656 8.708 8,708 Cotall 0.60 7,302 7,346 7,346 Heal&" 11)6 11,564 11,607 11,687 Petaluna 0.65 59,154 59,54D 59,540 RoMertPart 0.53 40,819 41,D77 41,077 Santa Rasa 1.23 170,974 173,1371 173,071 Setw4opol 0.71 7,454 7,507 7,507 Sonoma 1.64 113,821 1D,933 10,933 Windsor 0.84 27,161 27,335 27,335 Unincorporated 0,57 147,092 147,931 149,049 county Tow 0.84 490,997 495,135 496,253 'Exdusions include residents on lederal mlltary installations and grout quarters majents in state mental mthrlons, state and lent correctional Institutions and Veteran homes. J