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HomeMy WebLinkAbout01/07/2008aw City of Petaluma, California CITY COUNCIL/PCDC MEETING RECAP I85$ Monday, January 7, 2008 - 3:00 P.M. MONDAY, JANUARY 7.2008 AFTERNOON SESSION - 3:00 P.M. CALL TO ORDER - 3:00 P.M. A. Roll Call - Council Member Freitas absent. B. Pledge of Allegiance - Jody Mattei, Mayor's Gala Sub -Committee of Sesquicentennial Committee C. Moment of Silence PRESENTATIONS Employee Service Awards for Fourth Quarter 2007 and Employee of the Year 2007 Award - Michael Pierre, Detective, Petaluma Police Department. Presentation from Sesquicentennial Committee (Jessica Vann Gardner, Executive Director, Petaluma Visitors Program) Presentation of Downtown Railroad Trestle Historic Structure Report. (Marengo/Zimmer) APPOINTMENT Resolution 2008-001 N.C.S. Appointing David Rabbitt as Vice Mayor for Calendar Year 2008. Vote: G/O (Freitas absent) PUBLIC COMMENT - See video/minutes. COUNCIL COMMENT - See video/minutes. CITY MANAGER COMMENT - See video/minutes. AGENDA CHANGES AND DELETIONS (Changes to current agenda only). - None. 1. APPROVAL OF MINUTES A. Approval of Minutes of Regular City Council/PCDC Meeting of December 17, 2007. - Approved as presented. Vote: 5/0 (Freitas absent; Harris abstain) 2. APPROVAL OF PROPOSED AGENDA A. Approval of Proposed Agenda for Regular City Council/PCDC Meeting of Monday, January 28, 2008. - Approved as presented. Vote: G/O f Freitas absent) Petaluma City Council/PCDC Meeting Recap Page 1 Monday, January 7, 2008 3. CONSENT CALENDAR A. Resolution 2008-002 N.C.S. Accepting Claims and Bilis for November 2007. (Carmichael) Vote: G/0 (Freitas absent) B. Resolution 2008-003 N.C.S. Establishing the 2007-2008 Compensation Plan for Professional Employees in Unit 4. (Bierman) Vote: G/0 (Freitas absent) C. Resolution 2008-004 N.C.S. Authorizing the City Manager to Adjust Certain Salaries and Establishing the 2007-2008 Compensation Plan for Department Directors in Unit 8. (Bierman) Vote: G/0 (Freitas absent) D. Resolution 2008-005 N.C.S. Establishing the 2007-2008 Compensation Pian for Mid -Management Employees in Unit 9. (Bierman) Vote: G/O (Freitas absent) E. Resolution 2008-OOG N.C.S. Authorizing the Purchase of One (1) 2008 Ford 4X2 Hybrid from Henry.Curtis Ford, 1120 Auto Center Drive, Petaluma, CA, in the Amount of $27,922.44 for the Public Works Supervisor (Carmichael/Marengo) Vote: G/0 (Freitas absent) F. Resolution 2008-007 N.C.S. Authorizing the Police Department to Accept a Traffic Safety Grant from the California Office of Traffic Safety for a Sobriety Checkpoint Program in the Amount of $28,376.24. (Hood/Lyons) Vote: G/0 (Freitas absent) 4. UNFINISHED BUSINESS A. Verbal Update for Progress on Construction of the Ellis Creek Water Recycling Facility through November 2007. (Ban/Orr) B. Resolution 2008-008 N.C.S. Approving a Budget Transfer and Authorizing City Manager to Execute a Professional Design Services Agreement with Winzler and Kelly for East Washington Park Design Development Plan and Phase I Construction Documents. (Brodhun/Zimmer) Vote: G/O (Freitas absent) PUBLIC COMMENT ON CLOSED SESSION ITEMS — None. ADJOURN TO CLOSED SESSION — 4:4G p.m. • PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT: Pursuant to California Government Code §54957. Title: City Manager. • CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to California Government Code §54957.6. Unrepresented Employee: Interim City Manager. Petaluma City Council/PCDC Meeting Recap Page 2 Monday, January 7, 2008 MONDAY, JANUARY 7, 2008 EVENING SESSION - 7:00 P.M. CALL TO ORDER -.EVENING SESSION - 7:00 P.M. A. Roll Call - Council Member Freitas absent. B. Pledge of Allegiance - Students from LaTercera Elementary School C. Moment of Silence PROCLAMATION Seventh Annual National Mentoring Month, January 2008. REPORT OUT OF CLOSED SESSION (Actions Taken) - Council agreed to continue to take applications for the City Manager position but will not move ahead with the search until after the November election. Meanwhile, they will continue to seek an Interim City Manager. PUBLIC COMMENT- See video/minutes. COUNCIL COMMENT- See video/minutes. CITY MANAGER COMMENT - None. 5. PUBLIC HEARINGS A. Resolution 2008-009 N.C.S. Levying an Annual Assessment for Fiscal Year 2008 for the Downtown Petaluma Business Improvement District (DPBID). (Carmichael) Vote: G/O (Freitas absent) B. Resolution 2008-010 N.C.S. Overturning the Decision of the Historic and Cultural Preservation Committee, Granting the Appeal, and Approving the Breen Addition at 500 Howard Street, APN 006-142-014. (Moore/Robbe) Vote: 5/1 (Barrett "no"; Freitas absent) B. Revised Draft General Plan 2025 - Greenhouse Gas Emissions (Air Quality section of The Natural Environment Element) and Revised Draft EIR (Technical Appendices Volume 5.A). (Tuft) ADJOURN - The meeting was adjourned at 1 1 :22 p.m. in memory of Mary Isaak and Bev Wilson. Petaluma City Council/PCDC Meeting Recap Page 3 Monday, January 7, 2008 ri City of Petaluma, California MEETING OF THE CITY COUNCIL/ PETALUMA COMMUNITY DEVELOPMENT COMMISSION \Ys5$ Monday, January 7, 2008 3:00 p.m. Afternoon Session 7:00 p.m. Evening Session Regular Meeting Revision No. is Friday, January 4, 2008 City Council Chambers 11 English Street Petaluma, California 94952 WELCOME Welcome to your City of Petaluma City Council Meeting. Your City Council Members are: Pamela Torliatt, Mayor Teresa Barrett, Samantha Freitas, Mike Harris, Karen Nau, Mike O'Brien, and David Rabbitt, Council Members CITY COUNCIL MEETINGS Regular meetings of the City Council are held on the first and third Mondays of each month. There are generally two sessions held for each Council Meeting. An Afternoon Session is usually held at 3:00 p.m. and an Evening Session held at 7:00 p.m. Starting times for Council Meeting Afternoon Sessions may vary. Work Sessions of the City Council are held on the second Monday of the month on an "as needed" basis. At Work Sessions, City staff provides reports to the City Council on a variety of items and issues; however, usually, no formal action is taken. The City Council Agenda may also include actions of the Petaluma Community Development Commission (PCDC), which will be clearly noted. In addition, meetings of the Petaluma Public Financing Corporation are held annually in the month of December in conjunction with City Council meetings. All actions listed on the Agenda are City Council actions, unless otherwise noted. ORDER OF BUSINESS - AFTERNOON SESSIONS Call to Order Roll Call Pledge of Allegiance Presentations Public Comment Council Comment City Manager Comments Agenda Changes & Deletions ORDER OF BUSINESS - EVENING SESSIONS Approval of Minutes Tentative Agenda Approval Consent Calendar Unfinished/New Business Closed Session Call to Order Report Out of Closed Session Actions Public Hearings Roll Call Presentations Unfinished Business Pledge of Allegiance Public Comment New Business Moment of Silence Council Comment/Liaison Reports Adjourn City Manager Comments All actions are made by the City Council, unless otherwise noted. PUBLIC PARTICIPATION General Public Comment Persons wishing to speak regarding items not on the agenda may do so during General Public Comment at the beginning of each afternoon and evening session. Each speaker must complete a Speaker Card, a supply of which is available at the rear of the Council Chambers, and submit it to the City Clerk. The Mayor will call on individuals whose names appear on the Speaker Cards. Depending on the number of persons wishing to address the Council, time will be allocated in equal shares totaling no more than 15 minutes. If more than three persons wish to address Council on the same topic, they are encouraged to select a spokesperson. Public Comment on Agendized Items Persons wishing to. speak regarding agendized items may do so at the beginning of that item. Each speaker must complete a Speaker Card, a supply of which is available at the rear of the Council Chambers, and submit it to the City Clerk. Each speaker will be allowed 3 minutes. The primary spokesperson for a group supporting/opposing an agenda item will be limited to 10 minutes. Up to two members of the public may cede their time to a third individual, such that a member of the public may have 9 minutes to speak. The Council requests that you focus your comments to the issues only. No personal attacks or comments on any individual's integrity will be tolerated. Your assistance in helping to create open and civil public discussion and your participation in community issues is appreciated. Public Use of Audio -Visual Equipment During Public Comment or Presentations • You must use the equipment provided in the Council Chambers, which is a Dell laptop capable of running video DVD, Powerpoint, Word, Excel and can browse web sites. • If your presentation includes viewing a web site, please send the web address (URL) to the City Clerk* 72 hours prior to your meeting. • If your presentation is a DVD or CD, please bring the disc to the City Clerk* 72 hours prior to the meeting. • If your presentation is only a few files, you can email them to the City Clerk* 72 hours prior to the meeting. • If you're making a slide show, we can upload Acrobat or Powerpoint content to our web streaming solution. If you wish to distribute materials to Council, please submit ten copies to the City Clerk. *The City Clerk's Office may be reached by phone at 707-778-4360; by fax at 707-778-4554, or by e-mail at cityclerk@ci.petaluma.ca.us. PUBLIC HEARING PROCEDURES Public Hearings are specifically noticed items for discussion. Anyone wishing to speak regarding a Public Hearing should fill out a Speaker Card prior to the completion of the Staff Report and give it to the City Clerk. The order of business for Public Hearings is as follows: 1. Staff Presentation 2. Applicant/Appellant- 10 minutes 3. City Council Questions/Clarifications CONSENT CALENDAR 4. Public Comments - 3 minutes per person 5. Applicant/Appellant Rebuttal - 5 minutes 6. City Council Comments/Questions/Action Consent Calendar items are typically routine in nature and are considered for approval by the City Council with a single action. The City Council may remove items from the Consent Calendar for discussion. Items listed on the Consent Calendar are deemed to have been read by title. AGENDAS The Agenda is .posted according to Government Code §54954.2. A binder containing supporting materials is available in the City Council Chambers on the Tuesday preceding the meeting. Packet materials are also available for public viewing at the Petaluma Regional Library, 100 Fairgrounds Drive, Petaluma; Santa Rosa Junior College Library, 680 Sonoma Mountain Parkway, Petaluma; Petaluma Senior Center, 211 Novak Drive, Petaluma; and the Petaluma Community Center, 320 North McDowell Boulevard, Petaluma. In accordance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk's Office at 707.778.4360 (voice) or 707.778.4480 (TDD). Translators, American Sign Language interpreters, and/or assistive listening devices for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services. In consideration of those with multiple chemical sensitivities or other environmental illness, it is requested that you refrain from wearing scented products. The City Clerk hereby certifies that this agenda has been posted in accordance with the requirements of the Government Code. City of Petaluma, California PETALUMA CITY COUNCIL/ PETALUMA COMMUNITY DEVELOPMENT COMMISSION AGENDA Monday, January 7, 2008 - 3:00 p.m. Council Chambers, City Hall, 11 English Street, Petaluma, California 94952 Regular Meeting City Manager's Office: Phone 707.778.4345 Fax 707.778.4419 E-mail: citymgr@ci.petaluma.ca.us City Clerk's Office: Phone 707.778.4360 Fax 707.778.4554 E-mail: cityclerk@ci.petaluma.ca.us City Website: city0petaluma.net Kevr5ron No, /: Friday, January 4, 2000 MONDAY, JANUARY 7, 2008 AFTERNOON SESSION - 3:00 P.M. CALL TO ORDER - AFTERNOON SESSION - 3:00 P.M. A. Roll Call Council Members Barrett, Freitas, Harris, Nau, O'Brien, Rabbitt and Mayor Torliatt B. Pledge of Allegiance C. Moment of Silence PRESENTATIONS Employee Service Awards for Fourth Quarter 2007 Presentation from Sesquicentennial Committee (Jessica Vann Gardner, Executive Director, Petaluma Visitors Program) - Added Presentation of Downtown Railroad Trestle Historic Structure Report. (Marengo/Zimmer) APPOINTMENT Resolution Appointing Vice Mayor for Calendar Year 2008. PUBLIC COMMENT Public comments are limited to 3 minutes per person. When you address the City Council, you should fill out a speaker card and submit it to the City Clerk so the order of speakers may be determined and an official record of names and addresses obtained. Please be ready to step forward to the microphone as soon as the previous speaker has concluded his/her comments. The public is invited to make comments on items of public interest not listed on the agenda at this time. COUNCIL COMMENT CITY MANAGER COMMENT AGENDA CHANGES AND DELETIONS (Changes to current agenda only.) In accordance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk's Office at (707) 778-4360 (voice) or (707) 778-4480 (TDD). Translators, American Sign Language interpreters, and/or assistive listening devices for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services. In consideration of those with multiple chemical sensitivities or other environmental illness, it is requested that you refrain from wearing scented products. The City Clerk hereby certifies that this agenda has been posted in accordance with the requirements of the Government Code. Petaluma City Council/PCDC Meeting Agenda Page 2 January 7, 2008 1. APPROVAL OF MINUTES A. Approval of Minutes of Regular City Council/PCDC Meeting of December 17, 2007. 2. APPROVAL OF PROPOSED AGENDA A.- . Approval of Proposed Agenda for Regular City Council/PCDC Meeting of Monday, January 28, 2008. 3. CONSENT CALENDAR A. Accepting Claims and Bills for November 2007. (Carmichael) B. Resolution Establishing the 2007-2008 Compensation Plan for Professional Employees in Unit 4. (Bierman) C. Resolution Authorizing the City Manager to Adjust Certain Salaries and Establishing the 2007-2008 Compensation Plan for Department Directors in Unit 8. (Bierman) D. Resolution Establishing the 2007-2008 Compensation Plan for Mid -Management Employees in Unit 9. (Bierman) E. Resolution Authorizing the Purchase of One (1) 2008 Ford 4X2 Hybrid from Henry Curtis Ford, 1120 Auto Center Drive, Petaluma, CA, in the Amount of $27,922.44 for the Public Works Supervisor (Carmichael/Marengo) F. Resolution Authorizing the Police Department to Accept a Traffic Safety Grant from the California Office of Traffic Safety for a Sobriety Checkpoint Program in the Amount of $28,376.24. (Hood/Lyons) 4. UNFINISHED BUSINESS A. Verbal Update for Progress on Construction of the Ellis Creek Water Recycling Facility through November 2007. (Ban/Orr) B. Resolution Approving a Budget Transfer and Authorizing City Manager to Execute a Professional Design Services Agreement with Winzler and Kelly for East Washington Park Design Development Plan and Phase I Construction Documents. (Brodhun/Zimmer) PUBLIC COMMENT ON CLOSED SESSION ITEMS Prior to adjournment into Closed Session, the public may speak up to 3 minutes on items to be addressed in Closed Session. ADJOURN TO CLOSED SESSION • PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT: Pursuant to California Government Code §54957. Title: City Manager. • CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to California Government Code §54957.6. Unrepresented Employee: Interim City Manager. ® In accordance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk's Office at (707) 778-4360 (voice) or (707) 778-4480 (TDD). Translators, American Sign Language interpreters, and/or assistive listening devices for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services. In consideration of those with multiple chemical sensitivities or other environmental illness, it is requested that you refrain from wearing scented products. The City Clerk hereby certifies that this agenda has been posted in accordance with the requirements of the Government Code. Petaluma City Council/PCDC Meeting Agenda Page 3 January 7, 2008 MONDAY JANUARY 7 2008 EVENING SESSION - 7:00 P.M. CALL TO ORDER - EVENING SESSION - 7:00 P.M. A. Roll Call Council Members Barrett, Freitas, Harris, Nau, O'Brien, Rabbitt and Mayor Torliatt B. Pledge of Allegiance C. Moment of Silence PROCLAMATION Seventh Annual National Mentoring Month, January 2008. REPORT OUT OF CLOSED SESSION (Actions Taken) PUBLIC COMMENT Public comments are limited to 3 minutes per person. When you address the City Council, you should fill out a speaker card and submit it to the City Clerk so the order of speakers may be determined and an official record of names and addresses obtained. Please be ready to step forward to the microphone as soon as the previous speaker has concluded his/her comments. The public is invited to make comments on items of public interest not listed on the agenda at this time. COUNCIL COMMENT CITY MANAGER COMMENT 5. PUBLIC HEARINGS A. Downtown Petaluma Business Improvement District (DPBID): Public Hearing to Levy an Annual Assessment for Fiscal Year 2008 for the Downtown Petaluma Business Improvement District and Approve Resolution Levying the Assessment (Carmichael) Discussion and Possible Action Regarding an Appeal by Brian and Stephanie Breen of a Decision of the Historic and Cultural Review. Committee to Deny the Proposed 1,241 Square -Foot Addition to the Existing 817 Square -Foot Residence Located at 500 Howard Street within the Oakhill -Brewster Historic District, APN 006-142-014. Project File No. 07 -APL -0579 -CR. (Moore/Robbe) C. Revised Draft General Plan 2025 -Greenhouse Gas Emissions (Air Quality section of The Natural Environment Element) and Revised Draft EIR (Technical Appendices Volume 5.A). (Tuft) - Additional materials made available. ADJOURN WIn accordance with the Americans with Disabilities Act if you require special assistance to participate in this meeting, please contact the City Clerk's Office at (707) 778-4360 (voice) or (707) 778-4480 (TDD). Translators, American Sign Language interpreters, and/or assistive listening devices for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services. In consideration of those with multiple chemical sensitivities or other environmental illness, it is requested that you refrain from wearing scented products. The City Clerk hereby certifies that this agenda has been posted in accordance with the requirements of the Government Code. Petaluma City Council/PCDC Meeting Agenda January 7, 2008 REVISED TENTATIVE AGENDA Revision No. l - Friday, January 4, 2008 MONDAY, JANUARY 28, 2008 AFTERNOON SESSION - 3:00 P.M. CITY COUNCIL LIAISON APPOINTMENTS • Airport Commission • Planning Commission • Recreation, Music & Parks Commission • Animal Services Advisory Committee • Pedestrian & Bicycle Advisory Committee • Technology & Telecommunications Advisory Committee • Transit Advisory Committee • Transient Occupancy Tax (TOT) Subcommittee (3 representatives) • Climate Protection Committee • Legislative Subcommittee to the Mayors' & Councilmembers' Association • Marin/Sonoma Mosquito and Vector Control District • Marin -Sonoma Narrows Advisory Group - 3 positions: Mayor is automatic appointment Other two representatives must serve on SCTA • North Bay Watershed Association • Petaluma River Authority Ad Hoc Committee • Sonoma County Library Commission • Sonoma County Transportation Authority (SCTA) Alternate • Sonoma County Transportation Authority (SCTA) Representative • Sonoma County Water Agency Water Advisory Committee (WAC) • Sonoma County Water Agency Zone 2A Advisory Committee • Visitors Program Advisory Committee CONSENT CALENDAR Page 4 Resolution Approving Allocation of New Positions: Secretary Positions for City Manager's Department and Risk Management Division. (Bierman) - Added Resolution Approving the Funding Agreement between the City of Petaluma and the Sonoma County Water Agency for Funding the Denman Reach Flood Terrace Project Phase 3. (Ban/Eckerson) Resolution to Award Construction Contract for FEMA Street Pavement Replacement 2008, Project Nos. F128006, F129306 and F228506. (Marengo/Lackie) Resolution Authorizing the City Manager to Execute Purchase Order with Sire Technologies/L.R. Hines Consulting for Purchase of an Electronic Document Management System (EDMS) in the Amount of $ (Cooper/Williamsen) Resolution Accepting September 30, 2007 Quarterly Treasurer's Report. (Carmichael) RIn accordance with the Americans with Disabilities Act if you require special assistance to participate in this meeting, please contact the City Clerk's Office at (707) 778-4360 (voice) or (707) 778-4480 (TDD). Translators, American Sign Language interpreters, and/or assistive listening devices for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services. In consideration of those with multiple chemical sensitivities or other environmental illness, it is requested that you refrain from wearing scented products. The City Clerk hereby certifies that this agenda has been posted in accordance with the requirements of the Government Code. Petaluma City Council/PCDC Meeting Agenda Page 5 January 7, 2008 UNFINISHED BUSINESS Resolution Adopting the Water Conservation Plan. (Ban/Orr) NEW BUSINESS Annual Report on Status of Storm Water Management Pian. (Ban/Eckerson) — Moved to Dates to be Decided. Sidewalk Program/Discussion and Direction. (Marengo/Spaulding) Presentation, Discussion and Resolution Accepting the Short Range Transit Plan. (Marengo/Siragusa) ADJOURN TO ANNUAL MEETING OF THE PETALUMA PUBLIC FINANCING CORPORATION NEW BUSINESS Annual Meeting of the Petaluma Public Financing Corporation. (Carmichael) • Status Report on Activity for Fiscal Year 2006-07. • Approval of Minutes of January 22, 2007. MONDAY, JANUARY 28, 2008 EVENING SESSION - 7:00 P.M. NEW BUSINESS Review and Discussion of the Proposed 2007-08 City of Petaluma and Petaluma Community Development Commission (PCDC) Mid -Year Budget Appropriations (Carmichael) Discussion and Possible Direction on Requiring Community Impact Reports for Major Development Projects. (Moore) L� In accordance with the Americans with Disabilities Act if you require special assistance to participate in this meeting, please contact the City Clerk's Office at (707) 778-4360 (voice) or (707) 778-4480 (TDD). Translators, American Sign Language interpreters, and/or assistive listening devices for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services. In consideration of those with multiple chemical sensitivities or other environmental illness, it is requested that you refrain from wearing scented products. The City Clerk hereby certifies that this agenda has been posted in accordance with the requirements of the Government Code.