HomeMy WebLinkAboutStaff Report 5.B 07/20/2015Agenda Item #5.B
DATE: July 20, 2015
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan St. J - Director, Public Works and Utilities
Larry Zimmer, P.E. — Deputy Director, Capital Projects Division
SUBJECT: Resolution Authorizing Award of Contract for the East Washington Park Multi -
Use Pathway Project to Team Ghilotti, Inc.
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Authorizing the Award of
Contract for the East Washington Park Multi -Use Pathway Project to Team Ghilotti, Inc.
BACKGROUND
The environmental document for the Petaluma Community Sports Fields identified the need to
construct a new pathway to connect the existing sidewalk on East Washington from west of the
airport at Sky Ranch Drive to the pathway at the new Petaluma Community Sports Fields. The
project includes an 8 to 10 -foot wide concrete pathway, Americans with Disability Act (ADA)
compliant curb ramps, street lighting, split rail fencing, and pavement striping and markings. A
retaining wall, road signs, sign posts, grading, landscaping, and grinding and replacing 2- inches
of asphalt concrete are also included. The project location is shown on Attachment 2. The bid
included a Bid Alternate to install split rail fencing along the existing pathway at Petaluma
Community Sports Fields that was previously eliminated from the East Washington Park — Phase
1 project.
The City was awarded Transportation Development Act (TDA) funding from the Metropolitan
Transportation Commission (MTC). The TDA grant was accepted by the City Council on April
7, 2014.
DISCUSSION
Staff designed, compiled contract documents, and issued a Notice Inviting Bids on June 4, 2015.
On June 17, 2015 three bids were received as follows:
Name of Bidder
Business Location
Base Bid
Bid Alternate
Total Bid
Team Ghilotti, Inc.
Petaluma
$330,033.25
$7,800.00
$337,833.25
Coastside Concrete
Rohnert Park
$359,012.50
$10,800.00
$369,812.50
W.R. Forde Associates
Richmond
$385,633.00
$7,200.00
$392,833.00
Engineer's Estimate
N/A
$374,100.00
$12,000.00
$386,100.00
The apparent low bidder, Team Ghilotti, Inc., came in below the Engineer's estimate by
approximately $48,000. Staff verified that Team Ghilotti, Inc. possesses a valid Class A
California Contractor's License, number 895384, which qualifies Team Ghilotti, Inc. to perform
the work.
It is recommended that the City Council authorize the City Manager to execute a contract for the
East Washington Park Multi -Use Pathway Project with the apparent low bidder, Team Ghilotti,
Inc., and to include the bid alternate. Construction is tentatively set to begin in September 2015,
and is expected to last approximately fifty working days. It is anticipated that construction
management and inspection services will be conducted by City staff.
The proposed action meets Council goal: "Plan for and implement priority capital projects as
funding permits."
FINANCIAL IMPACTS
The following table summarizes the project budget:
,Uses,,
CIP
BudgetFY
15/16
Contract
` - Award.
Design
$
40,000
$
22,000
Planning/Environmental
$
5,000
$
-
Land & Easements
$
12,000
$
-
Construction Contracts
$
329,000
$
337,900
Construction Management
$
50,000
$
50,000
CIP Overhead @ 2.4%
$
-
$
8,100
Administration
$
-
$
500
Project Contingency
$
' 50,000
$
63,000
TOTAL
$
486,000
$
486,000
Funding Sources
Parkland Impact Fees
$
180,000
$
180,000
Public Works Grant TDA -3
$
30600
$
306,000
Council previously approved a total project budget of $486,000, comprising of $180,000 of the
Parkland Impact Fees and $306,000 from the TDA Grant.
ATTACHMENTS
1. Resolution
2. Location Map
2
Attachment 1
RESOLUTION AUTHORIZING AWARD OF CONTRACT
FOR THE EAST WASHINGTON PARK MULTI -USE PATHWAY PROJECT
TO TEAM GHILOTTI, INC.
WHEREAS, City staff has prepared construction bid documents and advertised for
construction of this Project; and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff solicited bids
for the Project; and
WHEREAS, the Project was bid on June 17, 2015, and three bids were received and
opened in accordance with applicable law; and
WHEREAS, the lowest bid for the Project was from Team Ghilotti, Inc., for
$337,833.25; and
WHEREAS, staff has determined that Team Ghilotti, Inc. submitted a responsive and
responsible bid and satisfies the bidding requirements for the Project; and
WHEREAS, staff has verified that Team Ghilotti, Inc. possesses a valid California
Contractor's License, Class A, number 895384 that qualifies Team Ghilotti, Inc. to perform the
Project; and
WHEREAS, the Project has a Categorical Exemption pursuant to the California
Environmental Quality Act ( "CEQA ") pursuant to Article 19, Section 15301, of Title 14 of the
California Code of Regulations ( "CEQA Guidelines ").
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
1. In accordance with the City of Petaluma Charter and Municipal Code, California
Public. Contract Code Section 20162 and other applicable law, waives any and all
non - conformance in the bid of Team Ghilotti, Inc. for the East Washington Park
Multi -Use Pathway Project; Project Number C14501403, and finds the bid of
$337,833.25 to be the lowest responsive bid, and further finds that Team Ghilotti, Inc.
is the lowest responsible bidder, and
2. Awards the contract for the East Washington Park Multi -Use Pathway Project,
Project Number C14501403, to Team Ghilotti, Inc. in the amount of $337,833.25,
conditioned on Team Ghilotti, Inc. timely executing the project contract and
submitting all required documents, including but not limited to, executed bonds,
certificates of insurance, and endorsements, in accordance with the project bid
documents, and
9
3. Directs staff to issue a notice of award to Team Ghilotti, Inc., and
4. Authorizes and directs the City Manager to execute the project contract on behalf of
the City of Petaluma upon timely submission by Team Ghilotti, Inc. of the signed
project contract and all other required documents, including but not limited to,
executed bonds, certificates of insurance, and endorsements, in accordance with the
project bid documents.
0
Attachment 2
EAST WASHINGTON PARK MULTI -USE
PATHWAY PROJECT
PROJECT NO. C14501403
LOCATION MAP
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