HomeMy WebLinkAboutStaff Report 5.C 07/20/2015Agenda Item #5.0
DATE: July 20, 2015
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: D n St J ASCE - Director, Public Works & Utilities
Larry i er, P.E. — Deputy Director, Public Works & Utilities
SUBJECT: Resolution Authorizing Award of Contract for the Water Service Replacement
2015 -2016 Project to W.R. Forde Associates
RECOMMENDATION
It is recommended that the City Council approve the resolution Authorizing the Award of
Contract for the Water Service Replacement 2015 -2016 Project to W.R. Forde Associates.
BACKGROUND
The current project continues the City program to replace defective water services that result in
frequent pipe,breaks and water leaks. Many of the water services installed during the 1970's and
early 80's included polybutylene "blue- tube" piping to connect the water main to the customer's
water meter. Polybutylene (PB) is plastic resin used to manufacture pipes and fittings that
becomes brittle causing micro - fractures and pipe failure. The Industry has since moved away
from its use, however, and many cities, including Petaluma, are left with thousands of PB water
services. Maintenance crews routinely replace these old services as they fail. The subject project
will upgrade the deteriorated water services and water main service saddles to current City
standards. The increased number of failures of PB service lines has elevated the priority of this
proj ect.
The City has 4,442 polybutylene service lines remaining to be upgraded. This project will
replace a total of 227 polybutylene service lines with high density polyethylene (HDPE) pipe
leaving 4,215 to be upgraded in the future. The water service replacements will be phased over
multiple years due to the cost and size of the project. The projects will be prioritized based on
failure rates. The subject project will provide an 8" PVC water main on west side of Petaluma
Blvd north of the Shasta and Sycamore Intersections to replace the existing 2" water main and
PB water service lines, and to add a fire hydrant where deemed necessary by the City's Fire
Marshal
DISCUSSION
The project was designed and contract documents compiled in -house by City staff. A Notice
Inviting Bids was advertised on May 28, 2015 and three (3) bids were received as follows:
Name of Bidder
Bid Total
W.R. Forde Associates
$ 922,000.00 Lowest Responsible Bidder
Team Ghilotti Inc.
$ 986,659.00
Argonaut Constructors
$1,095,325.00
Engineer's Estimate
$ 975,000
The lowest responsible and responsive bidder, W.R. Forde Associates, has performed various
water projects for the City of Petaluma. Staff verified that W.R. Forde Associates possesses a
valid Class A California Contractor's License, number 814744, which qualifies W.R. Forde
Associates to perform the work.
Construction is scheduled to begin in August 2015 and to be completed by January 2016.
Construction management and inspection services will be conducted by City staff with assistance
by an outside consultant for geotechnical and material testing.
The proposed action meets Council Goals: "Plan for and implement priority capital projects as
funding permits."
FINANCIAL IMPACTS
The following table summarizes the estimated project costs:
Phase
CIP Budget FY
15 -16
Water Service
Replacement 2015-
2016
Planning/Environmental
$
-
$
-
Design
$
60,000.00
$
60,000.00
Legal Services
$
1,000.00
$
1,000.00
Administration
$
5,000.00
$
5,000.00
Construction Contract
$
850,000.00
$
922,000.00
Construction Management
$
90,000.00
$
85,000.00
CIP Overheads
$
28,000.00
$
10,000.00
Contingency
$
130,000.00
$
81,000.00
TOTAL:
$
1,164,000.00
$
1,164,000.00
Funding Sources
Water Capital 1
$
1,164,000.00
$
1,164,000.00
ATTACHMENTS
1. Resolution
2. Location Map
2
Attachment 1
RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR THE WATER
SERVICE REPLACEMENT 2015 -2016 PROJECT TO W.R. FORDE ASSOCIATES
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff prepared
constiuction bid documents and solicited bids for the Project; and
WHEREAS, the project was bid on May 28, 2015, and three (3) bids were received and
opened on June 17, 2015 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the Project was submitted by W.R. Forde
Associates, from Richmond, CA for $922,000; and
WHEREAS, staff has determined that the Contractor's bid satisfies the bidding
requirements for the Project; and
WHEREAS, staff has verified that W.R. Forde Associates possesses a valid California
Contractor's License, Class A, number 814744 that qualifies W.R. Forde Associates to perform
the Project; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental
Quality Act ( "CEQA ") and Title 14, the California Code of Regulations ( "CEQA Guidelines "),
Section 15301, because the project consists of repair and maintenance to an existing public
street.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma
hereby:
1. In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162 and other applicable law, waives any and all non -
conformance in the bid of W.R. Forde Associates for the Water Service Replacement
2015 -2016, Project No. C67501406, finds the bid of $922,000 to be the lowest,
responsive bid and further finds that W.R. Forde Associates is the lowest responsible
bidder.
Awards the contract for the Water Service Replacement 2015 -2016, Project No.
C67501406 to W.R. Forde Associates, in the amount of $922,000, the amount of the
lowest responsive bid, conditioned on W.R. Forde Associates' timely executing the
project contract and submitting all required documents, including but not limited to,
executed bonds, certificates of insurance, and endorsements, in accordance with the
project bid documents.
4. Directs staff to issue a notice of award to W.R. Forde Associates.
3
5. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by W.R. Forde Associates of the signed project
contract and all other required document, including but not limited to, executed bonds,
certificates of insurance, and endorsements, in accordance with the project bid
documents.
11
RM
in,
K-- __11
Attachment 2
WATER SERVICE REPLACEMENT 2015 -2016
PROJECT NO. C67501406
• • ► N
i�
O
Date: July 20, 2015
N
®PROJECT SITE W E City of Petaluma
VARIOUS LOCATIONS Public Works and Utilities
S Department
�o
5