HomeMy WebLinkAboutStaff Report 3.C 07/20/2015Agenda Item #3.0
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DATE: July 20, 2015
TO: Honorable Mayor and Members of the City Counci hough City Manager
FROM: Dianne Dinsmore, Director of Human Resources
SUBJECT: Resolution Amending the Classification and Compensation Plan by Revising the
Job Description for Director of Human Resources
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Amending the
Classification and Compensation Plan by Revising the Job Description for Director of Human
Resources.
BACKGROUND
A related item was included on the Council's agenda for July 6, 2015, approving the
Equal Opportunity Plan for the City of Petaluma. The Plan identifies the City Manager or
his/her designee as the City's Equal Employment Opportunity Officer. This action
implements the appointment of the Director of Human Resources as the City Equal
Employment Opportunity Officer.
DISCUSSION
On March 2, 2015, the Council adopted its Goals and Priorities for 2015 and 2016. Among these
was the development of a robust Equal Opportunity Plan. That plan was presented in a related
item on the Council's agenda for July 6, 2015.
An agency must appoint an Equal Employment Opportunity Officer as part of that plan, and the
duty must be reflected in the job description of the appointee. The City Manager will delegate
the duties and responsibilities of the Equal Employment Opportunity Officer to the Director of
Human Resources. This action revises the Director of Human Resources job description to
include serving as the City's Equal Employment Opportunity Officer.
FINANCIAL IMPACTS
None.
ATTACHMENTS
1. Resolution
2. Job Description for Director of Human Resources
InI RTINIO�►�081
Resolution No. 2015 -XXX N.C.S.
of the City of Petaluma, California
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION PLAN
BY REVISING THE JOB DESCRIPTION FOR DIRECTOR OF HUMAN RESOURCES
WHEREAS, the City wishes to keep current its Classification and Compensation
Plan; and amendments and or revisions to the Classification and Compensation Plan are
effective upon approval by the City Council; and,
WHEREAS, the City has appointed the Director of Human Resources to serve as
the City's Equal Employment Opportunity Officer; and,
WHEREAS, the duty of City's Equal Employment Opportunity Officer must be
reflected in the job description of the position so assigned.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
1. Approves the amendment to the Classification and Compensation Plan as
written in this Resolution including the amendment in the Competitive
Service of the Personnel System.
2. Takes this action pursuant to Personnel Code 3.04.020 and Personnel
Rules and Regulations (Rule IV- Classification and Rule V —
Compensation) and, that the notice of this action has been properly posted.
ATTACHMENT
LU
aW f CITY OF PETALUMA
CLASS SPECIFICATION
Date: 07/06/2015
z s $ Job Class: 08DM
Director of Human Resources
Summary
Plan, organize, manage, and direct the activities and operations of the Human Resources
Department including recruitment, examination and selection, classification and compensation,
employer compliance, employment data and records, employee and labor relations, benefits
administration, workers' compensation, and workplace safety; to coordinate assigned activities
with other departments and outside agencies; serve as the City Equal Opportunity Officer; and to
provide highly responsible and complex administrative support to the City Manager.
Class Characteristics
Administrative direction is provided by the City Manager; responsibilities include the direct
supervision of professional, technical, and administrative support personnel.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with a disability to perform the essential duties, skills, and
demands.
Duties:
Develop, plan and implement Human Resources Department goals and objectives; recommend
and administer policies and procedures.
Coordinate Human Resources Department activities with those of other departments and outside
agencies and organizations; provide staff assistance to the City Manager and City Council;
prepare and present staff reports and other necessary correspondence.
Serve as the City Equal Opportunity Officer and, in conjunction with the City operating
departments and under the general direction of the City Manager, ensure the spirit and intent of
the Equal Employment Opportunity Plan is carried out.
Direct, oversee and participate in the development of the Human Resources Department work
plan; assign work activities, projects and programs; monitor work flow; review and evaluate
work products, methods and procedures.
Supervise and participate in the development and administration of the Human Resources
Department budget; direct the forecast of additional funds needed for staffing, equipment,
materials and supplies; monitor and approve expenditures; implement mid -year adjustments.
Select, train, motivate and evaluate personnel; provide or coordinate staff training; conduct
performance evaluations; implement discipline procedures; maintain discipline and high
standards necessary for the efficient and professional operation of the Department.
Identify, interpret and apply legal requirements and government regulations affecting human
resource functions, and ensure policies, procedures, and reporting are in compliance.
Direct the administration of the recruitment, examination, and selection of personnel.
Direct the maintenance and administration of the classification and compensation program.
Direct the administration of the City's benefits programs including the California Public
Employees' Retirement System (Ca1PERS) program, workers' compensation, unemployment
insurance, health, dental, vision, and other benefit programs.
Represent the City in labor negotiations, or serve on the City's negotiating team and ensure the
proper implementation of Memorandums of Understanding and Compensation Plans.
Administer and serve as a resource for the City's Safety Program including the Injury and Illness
Prevention Program.
Provide technical expertise and assistance to employees, supervisors, and managers on employee
performance, discipline, supervision, and grievances.
Investigate complaints and recommend appropriate action.
Advise, confer, and counsel employees, supervisors, and managers in the handling of
interpersonal relationships, conflict resolution, and consensus building.
Assist in the mediation and resolution of workplace conflicts.
Direct the development and administration of employee training and development programs.
Supervise the processing of personnel transactions and the maintenance of appropriate
employment data and records.
Direct the administration of the City's employee performance evaluation system.
Represent the Department to outside groups and organizations; participate in outside community
and professional groups and committees provide technical assistance as necessary.
Research and prepare technical and administrative reports and studies; prepare written
correspondence.
Build and maintain positive working relationships with co- workers, other City employees and
the public suing principles of good customer service.
Perform related duties as assigned.
Skills /Abilities:
Plan, manage, and direct the administration and operations of the Human Resources Department.
Prepare and administer department budget.
Develop and implement department policies and procedures.
Supervise, train and evaluate assigned personnel.
Gain cooperation through discussion and persuasion.
Analyze problems, identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Interpret and apply City and department policies, procedures, rules and regulations.
Interpret and apply a variety of human resources rules, laws, and policies; develop
recommendations for human resources rules and policies.
Negotiate effectively with varied labor organizations.
Facilitate communication between all parties and keep in balance the best interest of all.
Listen, understand, and assist others to resolve organizational and interpersonal problems.
Exercise sound, thoughtful, and excellent judgment.
Resolve and/or mediate conflict.
Manage effectively under pressure and with competing demands.
Define problems, collect data, establish facts, and draw valid conclusions.
Continuously improve upon work procedures, practices, and methods.
Organize, prioritize, and direct a number of complex work projects.
Communicate effectively both verbally and in writing.
Effectively present information to the City Manager, other department directors, and the City
Council.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to sit; use the
computer keyboard and mouse, use hands to finger, handle, or feel; reach with hands and arms;
talk or hear; and taste or smell; stand, walk, and stoop, or crouch. Occasionally lift and /or move
up to 25 pounds. Specific vision abilities required by this job include close vision, distance
vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise
level in the work environment is usually moderate.
Qualifications
Knowledge of:
Principles and practices of public administration, including recruitment, classification,
compensation, labor /employee relations, training and development, and benefits administration.
Human resource policies, rules, and regulations; laws, rules, and regulations affecting human
resource administration and employment procedures.
Procedures and issues involved in administering benefit programs including workers'
compensation, the California Public Employee Retirement System, and other benefit programs.
Individual and organizational behavior, motivation, and theories of current management
practices.
Principles and practices of leadership, motivation, team building and conflict resolution.
Organizational and management practices as applied to the analysis and evaluation of human
resources programs and practices.
Principles and practices of budget preparation and administration.
Principles and practices of supervision, training and personnel management.
Modern office procedures and computer.
Principles and practices of customer service.
Education and Experience
Education:
A Bachelor's degree in public or business administration, human resources, public
administration or a related field is required. A Master's degree is highly desirable.
Certifications /Licenses:
A minimum of five (5) years of progressively responsible, professional public sector experience
in human resources administration, and at least three (3) year's experience in a supervisory
capacity is required. Direct experience working with local government labor relations and
experience with sworn public safety is highly desirable.
Other Requirements:
Possession of a valid California Class C driver's license.
Revised: 07/06/15 — Resolution # 2015-
Re- established: 02/24/14 - Resolution # 2014 -030 N.C.S.
Abolished: 01/24/05 - Resolution # 2005 -014 N.C.S.
Established: On or before 03/90
Department: Human Resources
FLSA Status: Exempt