HomeMy WebLinkAboutAgenda Bill 3.C 11/15/2010Agevida/Item # 3.0
DATE: November 15, 2010
TO: Honorable Mayor and Members of the Cit 'Council through City Manager
FROM: Vincent Marengo, Director, Public Work
SUBJECT: Resolution Accepting Federal New Freedoms and Job Access and Reverse
Commute (JARC) Grants, Authorizing City Manager to Execute Grant Related
Documents, and Authorizing the Inclusion of the Necessary Budget Adjustment
in the Mid -Year Budget Adjustment Ordinance
RECOMMENDATION
It is recommended that the City Council:
1. adopt the attached resolution accepting federal New Freedoms and Job Access and
Reverse Commute (JARC) grants, authorizing City Manager to execute grant related
documents; and
2. authorize the inclusion of the necessary budget adjustment in the mid -year budget
adjustment ordinance.
BACKGROUND
Public Works Transit Division recently received notice from Caltrans that the City of Petaluma
has been awarded three FTA (Federal Transit Administration) grants, two under the New
Freedoms program, and one under the JARC program.
DISCUSSfON
New Freedoms grants are available to eligible transit agencies to expand transportation mobility
options available to persons with, disabilities beyond the requirements of the Americans with
Disabilities Act of 1990, as amended. To this end, the two Petaluma Transit projects awarded
New Freedoms funds are: new paratransit scheduling and dispatching software and hardware,
and a bus travel training program.
Job Access and Reverse Commute is a federal grant program that provides funds for projects that
improve access to transportation services for employment and employment- related activities for
welfare recipients and eligible low - income individuals. Petaluma's JARC grant will be used to
increase the hours of Saturday service operation.
The three projects being funded from these grants are as follows:
Agenda Review: no ;�'�
City Attorney Finance Directo City Mana
New Freedoms Project 1: Purchase -New Paratransit Scheduling and Routing Software ($43,680
in FTA =funds)
This grant provides 80% of the funding Io purchase new software (and hardware, as necessary)
to replace the 15 year old software that our paratransit contractor currently has in place. TDA
Transit operating funds will provide the 20% match and were included in Transit's FY 10 -1.1
TDA (Transportation Development Act) Claim. A request for proposals was issued, a vendor
has been recommended by .a selection committee, and award of contract to the selected software
vendor is on this evening's agenda,as a separate item.
New Freedoms Project 2: Initiate Travel Training Program ($31,200 per year in FTA funds; 2-
ear g rant
This grant provides 80% of the funding to create a program for a travel trainer (salaried position)
to perform outreach to seniors and existing paratransit customers in order to educate them on
how to utilize the more efficient fixed -route system. One -on -one and group trainings will be
conducted, and outreach performed at local events. TDA Transit operating funds will provide
the 20% match and were included-in our FY 10 -11 TDA Claim.
JARC Project: Enhanced Saturday Services ($504450 per year in:FTA funds; 2-year grant)
This grant provides a 50% subsidy for our recently improved Saturday service. Transit's existing
TDA operating funds (approved by Council) will serve as the local match. This is a two year
grant with the potential for additional grant funds in future years. 'Saturday ridership has already
increased by 30% since July 2010, from an average of 140 passengers per day to an average of
183 passengers per day.
FINANCIAL. IMPACTS
The enhanced Saturday service is included in account 6500.65 200.54111 in the 2011 budget. A
mid -year budget adjustment will be made to add the funding (6500.65300.44420) and expenses
(6500.65300.51120) for the travel. trainer position. A mid year budget adjustment will also be
needed to add the dispatch software expense (6500.65300.62210),
The chart below shows the funding breakdown for each project. All local match funds will come
from Transit's operating budget. The first year's match is currently included in the FY 10 -11
approved revenue budget. The second year matches will be budgeted in FY 11 -12.
2
#,
b Match �Grant� Total
Protect. m Fund�Source�Amount Amounts 1 T Total Pro ects ;
New Freedoms Grants
TDA match
Dispatch
(Transit
Software &
Operating
Budget)
$10,920
$10,920
Hardware
New Freedoms
Grant
$43,680
$43,680
$54,600
Yr 1
TDA match
$ 7800
(Transit Operating
Yr. 2
Budget)
$ 7800
$15,600
Travel Trainer
Yr. 1
New Freedoms
$31,200
Yr. 2
Grant
$31,200
$62,400
$78,000
JARC Grant
Yr. 1
TDA match .
$50,450
(Transit Operating
Yr. 2
Saturday
Budget)
$50,700
$101,150
Service
Yr. l
JARC
$50;450
Yr. 2
Grant
$50,700
$101,150
$202,300
Total New
Freedoms
$106,080
Total,
Total
Match
JARC
TOTALS
$127,670
$101,150
$334,900
ATTACHMENTS
1. Resolution
ATTACHMENT 1
RESOLUTION ACCEPTING FEDERAL NEW FREEDOMS AND JOB ACCESS AND
REVERSE COMMUTE (JARC) GRANTS, AUTHORIZING CITY MANAGER TO
EXECUTE GRANT RELATED DOCUMENTS, AND AUTHORIZING INCLUSION OF
THE NECESSARY BUDGET ADJUSTMENT IN THE MID -YEAR BUDGET
ADJUSTMENT ORDINANCE
WHEREAS, in September 2009, the City of Petaluma submitted an application to MTC
and Caltrans for FTA Section 5316 Job Access and Reverse Commute (JARC) funding in the
amount of $101,150, to enhance Saturday service, and funding has been awarded; and
WHEREAS, in October 2009, the City of Petaluma submitted two applications to
Caltrans for FTA Section 5317 New Freedoms funding in the amount of $43,680 to purchase
paratransit dispatching and scheduling hardware and software, and $62,400 to provide travel
training, and funding has been awarded for both projects; and
WHEREAS, the funding for the local match for all three projects is available from
Transit operating funds; and
WHEREAS, the City has been notified by Caltrans and FTA that it has competed
successfully for these funds and the funding has been awarded to the City.for all three projects.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
1. Approves acceptance of FTA Section 5316 Job Access and Reverse Commute (JARC)
funding in the amount of $101,150; and
2. Approves acceptance of FTA Section 5317 New Freedoms funding :in the amount of
$106,080; and
3. Approves a total local grant match of $127,670 from. TDA Transit operating funds; and
4. Authorizes the City.Manager to execute grant related documents for said grants; and
5. Authorizes the inclusion of the necessary budget adjustrnent.in the mid -year budget
adjustment ordinance.
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