HomeMy WebLinkAboutAgenda Bill 3.E 12/06/2010Age*�Item # 3.E
DATE: December 6, 2010
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Vincent Marengo, Director of Public Work
SUBJECT: Resolution Accepting Completion of the Construction Contract for the Crinella
Drive Reconstruction Project
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution accepting completion of
the construction contract for the Crinella Drive Reconstruction.Project.
BACKGROUND
Proposition 1 B provided $19.925 billion in bond.funds for a variety of transportation priorities,
including.$2 billion for cities and counties to fund the maintenance and improvement of local
transportation facilities. As determined by the State Controller's Office, the City of Petaluma's
appropriation totaled $1,764,064 in Prop 1B funding. Funding was broken out into two different
allocation years: 2007 -08 ($916,741.85) and 2008 -09 ($847,322.03). In order to receive either
allocation, the City had to submit a planned use to the State Department of Finance for approval
prior to disbursement of the funds.
On April 7, 2008, City Council approved the $916,741.85, 200.7 -08 Proposition 1 B allocation for
the reconstruction of Crinella Drive, from McGregor. Avenue. to Bungalow Lane. The initial
estimates for the project were derived from a visual inspection of the roadway, as well as from
the original record drawings dating back to the early 70's. The expected road work was to
remove and replace the existing asphalt, but not the existing base or sub -base, which was
assumed to be 'adequate. As part. of a thorough design, staff required the consultant to conduct a
full geotechnical investigation, including borings at six locations within project limits The
geotechnical study concluded that the pavement design used 'to estimate the construction costihad
not been adequate, and recommended more extensive (deeper) reconstruction of the roadway.
On December 15, 2008,'City'Council approved the use of the 2008 -09 Prop 1B allocation for the
Crinella Drive Reconstruction Project, in order to cover the increased costs due to the need for an
expanded scope of work (full reconstruction of the roadway).
A consultant prepared plans and specifications for this project. Bids were opened on July 13,
2009, and on August 3, 2009, the City Council awarded the construction contract to North Bay
Agenda Review: -->�:,.,
City Attome Q Finance Dire City Manag
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Construction; Inc ( "Contractor "). The Contractor has satisfactorily completed the construction
contract for :$878,919:67. The estimated total cost of the,project, including construction contract,
construction management and inspection, design administration, and overhead is $1,178,202.26.
Per contract requirements, retention will be-rel'eased within sixty days after Council acceptance
of this project.
DISCUSSION
Staff recommends accepting completion of the construction contract, since the Contractor has
fulfilled all contract requirements. Approval of this resolution will assure release of retention.
FINANCIAL IMPACTS
The State Department of Finance approved the City's planned use of Prop. 113 funds for this
project and has deposited a total of $1,764,064 directly into a City. - designated account. The Prop
1 B funds do not require a local match.
The table below identifies the current approved project budget and updated estimate for the
Crinella Drive Reconstruction Project No. C00501108:
Uses
CIP Budget
09/10
Approved
Project Budget
Estimated
Final CIP Costs
Design
$
:1100,0
$
110,000
$
121 796.00
Legal Counsel
$
5;000,
$
10
$
1
Planning/Environmental
$
5
$
5,000
$
-
Construction Contracts
$
1
$
764
$
878 919.67
Construction Management
$
126 000
$
114 5 644
$
114 644.00
Administration
$
5
$
10
$
22 000.00
CIP Overhead
$
42,000
$
56,429.
$
39,842.59
Project Contingency
$
184
114,'644
Estimated Total Project Cost
$
1,803,000
$
1,185,011
$
1,178
Funding Sources
Gas, Tax
$
46
$
46
$
46
Prop _
Pro' 1B Allocation
$
1, ,064
764
Max
$
1,140,000
(Max)*
$
1, 1 . 32,M2
Max
TOTAL
$
1
$
1,186 000.
$
1 178,202
* City Council approved a planned use for the remaining available Prop 1 B funds to other City
projects.
After closeout of this project; the remainder of the allocated $1,140,000 Prop 1 B funds can be
used by the City, provided ;it passes a future resolution for a new planned use of the funds and
receives approval from the State. The remaining Prop 1 B funding must be expended by June
2012.
X
It should be noted that a portion of Contract Change Order #5 included necessary work to replace
an aged and damaged storm drain inlet at a cost of $6;348. This cost will be reimbursed by the
Water Resources and Conservation Department to the originating Gas Tax fund. No Proposition
1 B money will be used to pay for this work.
ATTACHMENTS
1. Resolution
2. Project Location Map
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ATTACHMENT 1
RESOLUTION ACCEPTING COMPLETION OF THE
CONSTRUC'T'ION CONTRACT FOR THE CRINELLA DRIVE RECONSTRUCTION
PROJECT NO. C00501108
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Crinella Drive Reconstruction Project ( "Project "), and
WHEREAS, bids for the Project were opened on July 13, 2009 in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was the bid of North Bay Construction,
Inc. in the amount of $764,294.72; and
WHEREAS, by Resolution No. 2009 -127, adopted on August 3, 2009, the City Council
of the City of Petaluma found the bid of $764,294.72 for the Project to be the lowest responsive
bid and awarded the Project to North Bay Construction, Inc. in the amount of $764,294.72,
conditioned on North Bay Construction, Inc. timely executing the Project contract and
submitting all required documents, and authorized and directed the City Manager to sign the
Project contract on behalf of the City, upon such timely submission, and to execute on behalf of
the City any change orders and other amendments to the Project contractthat are necessary to
effectively complete the project and/or to realize the Project and/or cost benefits for the City so
long as such change orders or amendments do not result in an increase in excess of $114,644;
and
WHEREAS, the following contract change orders (CCO) affecting the Project amount
have been approved:
Chanize
Order No.
Description _ -.._.
_. Amount
#1 'Repair
street light conduit _
$3,513.00
#2
Temporary suspension of work until Spring 2010
$17,106.69:
#3
Extra work at Sarkesian Dr sidewalk/roof drain repair
$2,076:81
....
#4
_... - -- - -- - -- - - - -- — - --
`877 Crinella Drive: Remove and replace broken concrete curb
and. si dewalk _
$ 2,009.00'
#5 _
Protect existing 8" water main at Sierra Dr. and replace existing;
damaged concrete slab on storm drain box at Weaverly Dr.
... _.._ __ -- - - -
$8,057.00
#6
,All Intersection Conforms: substitute asphalt concrete in lieu of
.cold foam treatment
$2,348.00
in
; and
WHEREAS, the final contract amount, as amended, including all change orders, is
$878,919.67; and
WHEREAS, City staff have inspected the Project and determined that it has been
completed in accordance with contract requirements subject to the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City;
NOW, THEREFORE,_ BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
1. The contract. entitled .CrinelIa Drive Reconstruction Project, Project No. C00501108,
with the final contract amount of $ is accepted as complete, subject to the
Contractor's continuing warranty, and other obligations pursuant to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice
of Completion concerning ihe.,Projectwith the Sonoma County Clerk's Office within
ten (10), days of the , date of 'this Resolution.
3. Staff are hereby authorized and directed to.release all undisputed retention not subject
to pending change or within sixty (60),days,,of the date of this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
5
C ri ne'l l o Drive
From McGregor Avenue To Bungalow Lane
Approximately 4,600 feet in length
W ,
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AREA OF CO,NSTRUCTION
Department of Public Works
Sca16: 1" = 500' -00"
Printing Date: 030608
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AREA OF CO,NSTRUCTION