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DATE: December 6, 2010
TO: Honorable Mayor and Members of e City Council through City Manager
FROM: Marc Puckett, Finance Direct
SUBJECT: Resolution Authorizing the Allocation ofTY 2010 -11 Supplemental Law
Enforcement Service Funds (SLESF) $100,000 for the Computer Aided
Dispatch /Records Management System (CAD /RMS)
RECOMMENDATION
It is recommended that the City Council conduct the required public hearing and adopt the
attached Resolution Authorizing the Allocation of FY 2010 -11 Supplemental Law Enforcement
Service Funds (SLESF) $100,000 for the Computer Aided Dispatch/Records Management
System (CAD /RMS)
BACKGROUND
Sonoma County, the distributing Agency for the State of California Citizen's Option for Public
Safety Program Funds, requires annual approval from the recipient agency's governing bodies
for spending plans for the SLESF funds allocated to the recipient. For 2010 -2011, as in prior
years, the allocation of approximately $100,000 will be used to help fund the CAD /RMS project.
DISCUSSION
Since the inception of the CAD /RMS project, SLESF funds have been used to supplement the
General Fund in supporting this project. The alternative is to not adopt this resolution and to
authorize another use of the SLESF funds.
FINANCIAL IMPACTS
The City participates in the County -wide CAD /RMS joint powers authority (JPA) together with
nine ° part icipating,agencies. The City's share of the JPA's total operating costs of $2,786,428 for
FY 2010 -11 is,$285,071. The $100,000 in SLESF funds will be used to offset the City's portion
of the JPA's operating costs. The remaining costs of $185,071 are supported by the General
Fund. A total of $314,000 is budgeted for this expenditure in FY 2010 -2011.
Agenda Review: n 0
City Attorney Finance Director City Manager
ATTACHMENTS
1. Resolution Authorizing the Allocation of the FY 2010 -2011 Supplemental Law
Enforcement. Service Funds
2. SLESF Annual Report for FY 2009 -2010
0
ATTACHMENT I
RESOLUTION AUTHORIZING THE ALLOCATION OF FY 2010 -2011 SUPPLEMENTAL LAW
ENFORCEMENT SERVICE FUNDS (SLESF) FOR THE COMPUTER AIDED
DISPATCH /RECORDS MANAGEMENT SYSTEM (CAD /RMS)
WHEREAS, the State of California has extended legislation providing for Supplemental Law
Enforcement Service Funds (SLESF) for the Citizen's Option for Public Safety (COPS) Program, and
WHEREAS, the funds are to be used to supplement front line municipal police services; and
WHEREAS, the Police Chief is required to make a recommendation for the allocation of the
funds and
WHEREAS, the Police Chief recommends that SLESF funds for FY2010 -2011 be used to help
fund the Computer Aided Dispatch /Records Management System (CAD /RMS); and
WHEREAS, a public hearing was held on December 6, 2010 regarding the use of SLESF funds
for FY2010 -2011.
NOW, THEREFORE BE IT RESOLVED that the City Council hereby authorizes the allocation
of FY 2010 -2011 Supplemental Law Enforcement Service Funds in the estimated amount of $100,000 for
expenditures related to the CAD /RMS project.
ATTACHMENT 2
Annual Report of Supplemental Law Enforcement Funding
Recap of City Revenues /Expenditures
Fiscal Year Ended June 30, 2010
Petaluma
Budget
Categories FY 08 -09, FY 09 -10 FY 10 -11
Beginning Fund Balance
Prior Year Adjustment
Prior Year Encumbrance Reversals
Restated Beginning Fund Balance
REVENUES:
State Funding (COPS)
Interest Revenue
Other Revenue (Explanation Required)
Total 'Revenue
EXPENDITURES:
Salaries and Benefits
Services and'Supplies
Equipment
Administrative Overhead (0.5 %Maximum)
Total Expenditures
Reverted Moneys
ENCUMBRANCES:
Services and Supplies
Equipment
Total Encumbrances, Current Year
Net Change in Fund Balance
Ending Fund Balance
STATISTICAL DATA:
Positions
Sworn Officers
Correctional Officers
Prosecutors
Investigators
Support Staff'
Total Positions
PositionsiSupported. By COPS:
Total positions 'funded by the
availability of COP&revenue, including
positions pa'rtially with other
matching f0nds.,,
Note:
a -Loss on investments.FY08 -09
b =Loss on investments FY09 -10
84,025,
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