HomeMy WebLinkAboutResolution 2015-120 N.C.S. 08/03/2015Resolution No. 2015 -120 N.C.S.
of the City of Petaluma, California
AUTHORIZING AWARD OF CONTRACT FOR
POLICE DEPARTMENT ROOF OVERLAY PROJECT
AND AUTHORIZING A BUDGET ADJUSTMENT
WHEREAS, City staff has prepared construction bid documents and advertised for
construction of this Project; and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff solicited bids
for the Project; and
WHEREAS, the project was bid on July 6, 2015, and six (6) bids were received and
opened on July 22, 2015 in accordance with applicable law; and
WHEREAS, the lowest responsive bid for the Project was submitted by Henris Roofing
Company from Petaluma, CA for $79,944.00; and
WHEREAS, staff has determined that the Contractor's bid satisfies the bidding
requirements for the Project; and
WHEREAS, staff has verified that Contractor possesses a valid California Contractor's
License, Class C -39, number 220964 that qualifies Contractor to perform the Project; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental
Quality Act ( "CEQA ") and Title 14, the California Code of Regulations ( "CEQA Guidelines "),
Section 15301, because the project consists of the operation, repair, maintenance or minor
alteration of existing public structures involving negligible or no expansion of use beyond that
previously existing; and
WHEREAS, the estimated project cost based on the low bid is $38,000.00 higher than
estimated in the FY 15/16 Capital Improvement Program budget, and
WHEREAS, the General Fund reserved unexpended funds from the FY 14/15 Facilities
Maintenance budget to pay the overage.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
Awards the contract for the Police Department Roof Project, Project No. C11201602
to Henris Roofing Company in the amount of $79,944.00, the amount of the lowest
responsive bid, conditioned on Henris Roofing Company's timely executing the
project contract and submitting all required documents, including but not limited to,
executed bonds, certificates of insurance, and endorsements, in accordance with the
project bid documents.
Resolution No. 2015 -120 N.C.S. Page 1
2. Directs staff to issue a Notice of Award to Henris Roofing Company.
3. Authorizes and directs the City Manager to execute the project contract on behalf of
the City of Petaluma upon timely submission by Henris Roofing Company of the
signed project contract and all other required documents, including but not limited to,
executed bonds, certificates of insurance, and endorsements, in accordance with the
project bid documents.
4. Authorizes $38,000 from the General Fund designated fund balance to be transferred
into the CIP Project in conjunction with the next mid -year Budget Adjustment.
Under the power and authority conferred upon this Council by the Charter of said City.
Resolution No. 2015 -120 N.C.S.
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