HomeMy WebLinkAboutStaff Report 6.C 09/14/2015DATE: September 14, 2015
Agenda Item #6.0
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Director _�2�
60
SUBJECT: Resolution Authorizing the Allocation of FY 2015 -16 Supplemental Law
Enforcement Service Funds (SLESF) for the Computer Aided Dispatch/Records
Management System (CAD/RMS)
RECOMMENDATION
It is recommended that the City Council conduct the required public hearing and adopt the
attached Resolution Authorizing the Allocation of FY 2015 -16 Supplemental Law Enforcement
Service Funds (SLESF) for the Computer Aided Dispatch/Records Management System
(CAD/RMS).
BACKGROUND
Sonoma County, the distributing agency for the State of California Citizen's Option for Public
Safety Program Funds, requires an annual public hearing and approval from the recipient
agency's governing bodies for spending plans for the SLESF funds allocated to the recipient.
For 2015 -2016, as in prior years, the allocation of approximately $100,000 will be used to help
fund the CAD /RMS project.
DISCUSSION
Since the inception of the CAD/RMS project, SLESF funds have been used to supplement the
General Fund in supporting this project. The alternative is to not adopt this resolution and to
authorize another use of the SLESF funds. Staff recommends that the City Council conduct the
public hearing and adopt the resolution as presented.
FINANCIAL IMPACTS
The City participates in the County -wide CAD/RMS joint powers authority (JPA) together with
nine other agencies. Total operating costs for the JPA for FY2015 -2016 are approximately $3
million. $270,734 of that amount represents the City of Petaluma's share. The estimated
$100,000 in SLESF funds will be used to offset the City's obligation and the remaining costs of
approximately $170,734 are supported by the General Fund and included in the Police
Department's annual budget.
ATTACHMENTS
1. Resolution Authorizing the Allocation of the FY 2015 -2016 Supplemental Law
Enforcement Service Funds
2. SLESF Annual Report for FY 2014 -2015
ATTACHMENT 1
RESOLUTION AUTHORIZING THE ALLOCATION OF FY 2015 -2016 SUPPLEMENTAL LAW
ENFORCEMENT SERVICE FUNDS (SLESF) FOR THE COMPUTER AIDED
DISPATCH/RECORDS MANAGEMENT SYSTEM (CAD/RMS)
WHEREAS, the State of California has extended legislation providing for Supplemental Law
Enforcement Service Funds (SLESF) for the Citizen's Option for Public Safety (COPS) Program; and
WHEREAS, the funds are to be used to supplement front line municipal police services; and
WHEREAS, the Police Chief is required to make a recommendation for the allocation of the
funds; and
WHEREAS, the Police Chief recommends that SLESF funds for FY2015 -2016 be used to help
fund the Computer Aided Dispatch/Records Management System (CAD /RMS); and
WHEREAS, a public hearing was held on September 14, 2015 regarding the use of SLESF funds
for FY2015 -2016.
NOW, THEREFORE BE IT RESOLVED that the City Council hereby authorizes the allocation
of FY 2015 -2016 Supplemental Law Enforcement Service Funds in the estimated amount of $100,000 for
expenditures related to the CAD /RMS project.
ATTACHMENT 2
Annual Report of Supplemental Law Enforcement Funding
Recap of City Revenues /Expenditures
Fiscal Year Ended June 30, 2015
Budget
Categories FY 13 -14 FY 14 -15 FY 15 -16
Beginning Fund Balance
Prior Year Adjustment
Prior Year Encumbrance Reversals
Restated Beginning Fund Balance
REVENUES:
State Funding (COPS)
Interest Revenue
Other Revenue (Explanation Required)
Total Revenue
EXPENDITURES:
Salaries and Benefits
Services and Supplies
Equipment
Administrative Overhead (0.5% Maximum)
Total Expenditures
Reverted Moneys
ENCUMBRANCES:
Services and Supplies
Equipment
Total Encumbrances, Current Year
Net Change in Fund Balance
Ending Fund Balance
STATISTICAL DATA:
Positions
Sworn Officers
Correctional Officers
Prosecutors
Investigators
Support Staff
Total Positions
Positions Supported By COPS:
Total positions funded by the
availability of COPS revenue, including
positions partially financed with other
matching funds.
40,366
462
55,655
0
0
0
0
40,366
462
55,655
115,115
164,187
100,000
81
7
50
0
115,196
164,193
100,050
■ -��
39,904 55,193 50
462 55,655 55,605