HomeMy WebLinkAboutStaff Report 3.E 09/14/2015DATE: September 14, 2015
Agenda Item #3,.E
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Director
Janine Tedrow, Senior Accountant
SUBJECT: Resolution to Receive and File the City Treasurer's Quarterly Report Dated
June 30, 2015.
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution to receive and file, the City
Treasurer's Quarterly Report dated June 30, 2015.
BACKGROUND
Pursuant to the City's Investment Policy and Government Code, the City Council annually
delegates authority to the City Treasurer to invest or reinvest City funds. The City Council
approved the City of Petaluma Investment Policy on July 7, 2014 which delegated investment
authority to the City Treasurer for the Fiscal Year 2014 -15. The City Treasurer is required to
provide a quarterly investment report to the Council that includes the status of the investment
portfolio. The attached reports outline the current investments, the weighted average and yields
of pooled investments, investments managed by Public Financial Management (PFM), and
earnings received by investments in the Local Agency Investment Fund (LAIF). The reports
also include the Treasurer's certification of adequate cash flow. This is the fourth quarterly
report for Fiscal Year 2014 -2015.
DISCUSSION
It is the policy of the City of Petaluma to manage public funds in a manner consistent with the
laws of the State of California pertaining to the investment of public funds. Three primary goals
of the City are to safeguard the principal of funds under its control; meet the City's daily cash
flow requirements; and achieve a reasonable rate of return with the maximum amount of security
possible. The attached City Treasurer's Quarterly Report contains information on the City's cash
activity and ending balances in all City accounts. Each report also:
• Summarizes total beginning balances of all cash and investments, and total quarterly
activity and ending balances.
• Provides quarterly activity and ending balances in the City's cash equivalent accounts
and information about trustee account activities and ending balances.
• Provides information on investment portfolio activity, security type, maturity and value,
and book and fair value.
• Compares the City's quarterly investment earnings with the City's benchmark.
The City's benchmark for investment earnings is the Merrill Lynch 1 -3 year US Treasury index
as provided by Bloomberg Financial Markets. That rate was .67% for the last six months. The
City's annualized return slightly underperformed the Index by .03% coming in at .64% for the
last six months. During the past five years however, the City's annualized return of .88% has
outperformed the benchmark of .69% by. 19%.
The Treasurer's report also calls for the listing of all inter -fund loans currently in place. They
are listed below:
Pursuant to Resolution No. 2013 -013 N.C.S., the City Council approved an inter -fund loan
not -to- exceed amount of $544,000 from Community Facilities Impact Fee to fund the energy
efficiency improvements at the Swim Center, Cavanaugh Center, Airport, Senior Center,
Corporation Yard and Fire Stations 1, 2 and 3. The loan will be paid back upon receipt of
reimbursement from PG &E, through the On -Bill Financing Program. The loan balance at
June 30, 2015 was $521,743.
Pursuant to Resolution No. 2011 -091 N.C.S., the City Council approved an inter -fund loan
not -to- exceed amount of $600,000 fiom the Risk Management Fund to the Payran UST Site
Remediation Project. The loan is to be paid back in full within 5 years of the initial transfer.
The loan balance at June 30, 2015 was $9,015. The General Fund will pay this balance in full
during FY 2015 -16.
Pursuant to Resolution No. 2012 -105 N.C.S., the City Council approved an inter -fund loan
fiom Storm Drainage Impact Fee to Storm Water Utility not -to- exceed amount of $800,000.
This loan is to be paid back in full within 12 years. The loan balance at June 30, 2015 was
$652,810. Payments of $48,473 are budgeted to be paid during FY 2015 -16.
FINANCIAL IMPACTS
The balance of cash and investments as of June 30, 2015 was $123.5 million. This is down
$33.9 million from the balance at the end of March 2015. The decrease is due to payment of
Bond proceeds that were held in trustee escrow accounts related to the Refunding of the 2003
and 2005 Tax Allocation Bonds. The net investment earnings during the quarter ending June 30,
2015 were $58,455.
The required action is to receive and file the City Treasurer's Quarterly Report.
ATTACHMENTS
1. Resolution
2. City Treasurer's Quarterly Report dated June 30, 2015
3
ATTACHMENT 1
RESOLUTION TO RECEIVE AND FILE THE CITY TREASURER'S QUARTERLY
REPORT DATED JUNE 30, 2015
WHEREAS, the City Investment policy requires the City Treasurer to provide a quarterly
investment report to the Council for compliance with the adopted City Investment Policy.
NOW, THEREFORE BE IT RESOLVED that the City Council has received the City
Treasurer's Quarterly Report dated June 30, 2015 and directs the City Clerk to file the report.
City of Petaluma
Quarterly Investment Report
April 1 to June 30, 2015
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ATTACHMENT
This report is presented in accordance with the City's investment policy and the California
Government Code. The policy and Government Code requires the Treasurer to certify
that sufficient cash flow is available for the next six months to meet the expected demand
or provide an explanation as to why sufficient cash may not be available. The attached
report outlines the current investments, weighted average and yields of pooled investments.
The month end account statement of assets managed by Public Financial Management, LLC
(PFM), the Local Agency Investment Funds (LAIF) quarterly statement, and the City's
performance summary of portfolio investments as compared to applicable benchmarks
are included. The report also includes the Treasurer's certification of adequate cash flow.
We respectfully submit the quarterly investment report for the quarter ending June 30, 2015
CITY OF PETALUMA, CALIFORNIA
CITY TREASURER'S QUARTERLY REPORT
For the quarter ending June 30, 2015
Cash activity for the fiscal year:
Cash and Investments, Beginning of the quarter, 3/31/2015
Cash Receipts
Cash Disbursements
Cash and Investments, End of the Quarter, 6/30/2015
Cash and Investment Portfolio at
Investments Managed by City Treasurer:
Assessment Districts Bonds
Local Agency Investment Funds (LAIF)
CAMP Pool (CA Asset Management Prog)
PFM Investments Securities **
Certificate of Deposits
Checking Accounts
Subtotal
June 30, 2015
$ 157,364,879
63,248,906
(97,121,381)
$ 123,492,404
Percent
Fair Market Par Value of
Value* (Cost) Portfolio
494,652
494,652
0.40%
44,648,004
44,662,773
36.17%
26,655,542
26,655,542
21.58%
24,206,794
24,352,589
19.72%
250,000
250,000
0.20%
12,550,657
12,550,657
10.16%
108,805,648
108,966,212
88.24%
`Investments Managed by Fiscal Agents:
CAMP Debt Issue Accounts 1,090,856 1,090,856 0.88%
Trustee Money Market Accounts 13,435,336 13,435,336 10.88%
Subtotal 14,526,191 14,526,191 11.76%
Total Cash and Investments
123,331,840 123,492,404 100.00%
I certify that this report contains the total amounts of cash and investments at June 30, 2015
The investments are in conformity with the Investment Policy. A copy of the Investment Policy is
available for review in the Finance Department. The City Treasurer's cash management program provides
sufficient liquidity to meet expenditure requirements for the next six months.
We respectfully submit the
Finance Director
June 30, 2015
Dated
*Fair market values are furnished by the State of California, Local Agency Investment Fund and California Asset
Management Program.
** See detail attached
M
CITY OF•PETALUMA, CALIFORNIA
CITY TREASURER'S QUARTERLY REPORT
For the quarter ending June 30, 2015
Investments Managed by City Treasurer:
Assessment District Bond (AD) 2000 -01
Sub -Total Assessment Districts Bond (AD) Accounts
LAIF
LAIF accrued interest
Sub -Total LAIF
CAMP Pool- Treasurers Investment Money Market
Sub -Total CAMP Pool Managed Account
Federal Agency Bonds/Discount Notes
Fed Agency accrued interest
US Treasury Bonds/Notes
US Treasury accrued interest
Corporate Notes
Corporate Notes accrued interest
Certificate of Deposit
Certificate of Deposit accrued interest
. Sub -Total PFM Securities Managed Account"
Certificate of Deposits:
Circle Bank
Sub -Total Certificate of Deposits
Checking Accounts:
Exchange- General Operating
Exchange - Payroll
Thomas Lee Charity Trust
Police Trust
Sub -Total Checking Accounts
Total Cash and Investments Managed by the City Treasurer
Investments Managed by Trustees Fiscal Agents:
CAMP -AD 23, 24, 25 Accounts Money Market
CAMP- 2003 COP, 2007 TAB, 201 i TAB
Sub -Total CADZP -Debt Issue Accounts **
Bank of New York
US Bank First American Treas
Sub -Total Trustees Money Market Account
Total Cash and Investments Managed by Fiscal Agents
TOTAL CASH AND MIESTMENTS
** See detail attached
494,651.74 494,651.74
494,651.74 494,651.74
44,602,619.86 28,604.11 44,631,223.97
28,604.11 31,549.23 (28,604.11) 31,549.23
44,631,223.97 60,153.34 (28,604.11) 44,662,773.20
30,052,301.95 9,828,679.90 (13,225,440.35) 26,655,541.50
30,052,301.95 9,828,679.90 (13,225,440.35) 26,655,541.50
4,037,992.75
1,045,870.40
(445,119.82)
24,352,588.73
4,638,743.33
2,576.61
9,138.78
(671.93)
250,000.00
11,043.46
18,038,038.88
1,759,568.70
(2,296,489.02)
205.56
17,501,118.56
46,038.04
55,993.53
(79,243.34)
(36,757,655.35)
(5,110,603.92)
(250.00)
22,788.23
2,172,998.80
48,588,391.43
(41,868,509.27)
12,550,657.21
2,172,998.80
2,618.22
4,298.13
(1,020.00)
105,559,216.01
5,896.35
24,300,263.30
2,874,869.54
(2,822,544.11)
24,352,588.73
Subtotal 99,478,440.96
12,763,702.78
(16,076,588.57)
96,165,555.17
250,000.00
205.56
(205.56)
250,000.00
250,000.00
205.56
(205.56)
250,000.00
5,717,982.58
8,085.66
2,067.38
102,639.43
43,477,924.85
5,110,454.00
-
12.58
(36,757,655.35)
(5,110,603.92)
(250.00)
12,438,252.08
7,935.74
1,817.38
102,652.01
5,830,775.05
48,588,391.43
(41,868,509.27)
12,550,657.21
105,559,216.01
61,352,299.77
(57,945,303.40)
108,966,212.38
428,346.73
662,298.70
88.34
121.96
428,435.07
662,420.66
1,090,645.43
210.30
-
1,090,855.73
2,246,500.00
48,468,517.13
-
1,896,396.05
(39,176,077.54)
2,246,500.00
11,188,835.64
50,715,017.13
1,896,396.05
(39,176,077.54)
13,435,335.64
51,805,662.56
1,896,606.35
(39,176,077.54)
14,526,191.37
157,364,878.57
63,248,906.12
(979121,380.94)
123,492,403.75
Accrued interest
General Ledger
(71,277.27)
123,421,126.48
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CITY OF PETALUMA, CALIFORNIA
CITY TREASURER'S QUARTERLY REPORT
For the quarter ending June 30, 2015
Cost vs. Fair Market Value
Unrealized
Cost FV
US Treasury Bond/Note
Federal Agency Bond/Discount Note
Corporate Note
Certificate of Deposit
17,501,118.56
4,638,743.33
2,172,998.80
-
17,386,518.38
4,642,391.33
2,177,883.86
-
(114,600.18)
3,648.00
4,885.06
-
Sub -Total PFM Treasurer's Invest. Securities
24,312,860.69
24,206,793.57
(106,067.12)
CAMP Pool Money Market Fund
26,655,541.50
26,655,541.50
-
Sub -Total CAMP Treasurer's Investments
50,968,402.19
50,862,335.07
(106,067.12)
Accrued Interest
39,728.04
CAMP Total Investment Managed Securities Held
50,902,063.11
CAMP Debt Issue Managed Accounts
1,090,855.73
1,090,855.73
-
PFM CAMP Total Treasurer's Investments ** 52,059,257.92 51,953,190.80 (106,067.12)
LAIF
LAW amortized cost rate
** See detail attached
44,631,223.97 44,648,004.39 16,780.42
1.00037597949
q
City of Petaluma Performance Summaries
Past Quarter
0.12%
0.15%
Past 6 Months
0.64%
0.67%
Past Year
0.88%
0.88%
Past 3 Years
0.69%
0.66%
Past 5_Years
0.88%
0.69%
Effective Duration
1.75 years
1.80 years
Yield on Cost
0.79%
0.60%
Notes:
1. Merrill Lynch Indices provided by Bloomberg Financial Markets.
2. CAMP Cash Reserve Pool holdings excluded from performance, yield and duration calculations.
3. Performance numbers for periods greater than one year are presented on an annualized basis.
4. The City's Treasury benchmark was the Merrill Lynch 1 -3 Year Index from inception to 6/30/12. Then
the benchmark switched to the Merrill Lynch 1 Year Treasury Index. On 6/30/11 the benchmark
returned to the Merrill Lynch 1 -3 Year Treasury Index.
5. Inception date is 12/31/01.
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