HomeMy WebLinkAboutResolution 2015-132 N.C.S. 09/14/2015Resolution No. 2015 -132 N.C.S.
of the City of Petaluma, California
AMENDING THE CLASSIFICATION AND COMPENSATION PLAN
BY ESTABLISHING THE CLASSIFICATION SERIES AND PAY
RANGE OF MANAGEMENT ANALYST I, MANAGEMENT
ANALYST II AND SENIOR MANAGEMENT ANALYST
WHEREAS, the City wishes to keep current its Classification and Compensation Plan;
and amendments and or revisions to the Classification and Compensation Plan are effective upon
approval by the City Council; and,
WHEREAS, the City Manager /Personnel Officer has determined that certain duties and
responsibilities are appropriately allocated to the classifications of Management Analyst I,
Management Analyst 11, and Senior Management Analyst, attached hereto and marked as Exhibit
A, B and C, and compensated at the rates attached hereto and marked as Exhibit D; and,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
1. Approves the amendment to the Classification and Compensation Plan as written
in this Resolution including the amendment in the Competitive Service of the
Personnel System.
2. Takes this action pursuant to Personnel Code 3.04.020 and Personnel Rules and
Regulations (Rule IV- Classification and Rule V — Compensation) and, that the
notice of this action has been properly posted.
Under the power and authority conferred upon this Council by the Charter of said City.
Resolution No. 2015 -132 N.C.S.
Page I
Exhibit A
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aw ^ `� City of Petaluma
CLASS SPECIFICATION
r s 8 Date: 9/14/2015
Job Class: 04
Management Analyst I
Summary
Learn and perform administrative, financial, systems, statistical, personnel and other
management analyses for an assigned department, division, or program; and to learn and
perform progressively responsible professional assignments such as budget, contract
administration, grant administration, legislative monitoring and regulatory compliance.
Class Characteristics
Direction is provided by an assigned manager or department director. Responsibilities may
include the indirect and direct supervision of technical and administrative support personnel.
This is the entry level class in the Management Analyst series. This class is distinguished from the
journey level by the performance of the more routine tasks and duties assigned to positions
within this series. Employees at this level are not expected to perform with the same
independence of direction and judgment on matters allocated to the journey level. Since this
class is the entry level professional in the series, employees may have only limited directly related
work experience. Employees work under general supervision while learning job tasks. Incumbents
perform the more routine professional assignments in support of an assigned department,
division, or program. This class is alternately staffed with Management Analyst II and incumbents
may advance to the higher level after gaining experience and demonstrating proficiency that
meets the qualifications for the higher level class.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with a disability to perform the essential
duties, skills, and demands.
Duties:
Assist in coordinating and facilitating the preparation, development, monitoring and
administration of department or division operating, multi -year and /or capital improvement
budgets.
Research, evaluate, and prepare statistical, financial, demographic and operational data used
in reports, studies, surveys and analyses; maintain and track key quality measures for assigned
department.
Track and summarize pending legislation and /or regulations.
Serve as liaison between outside organizations and the City; provide professional guidance and
interpretation of City policies and procedures.
Resolution No. 2015 -132 N.C.S. Page 2
Participate in the development and implementation of departmental strategic plans.
Assist with the investigation, analyses, development, preparation, coordination and /or conduct
of special studies or projects and corresponding documentation and technical reports; draft,
edit and /or evaluate Council agenda reports prepared by department personnel.
Assist with the revision and development of fees; administer contracts and leases; ensure
compliance with department procedures, City policies, and pertinent laws, regulations and
ordinances.
Assist in the development and analysis of departmental policies, procedures and systems.
Prepare draft regulatory reports.
Receive, research, and respond to questions from outside agencies, other City departments and
the general public.
Research grant opportunities and prepare grant proposals; monitor and administer grants.
Assist with the monitoring of consultants and contractors; administer contracts.
Evaluate departmental, division, and /or program operations and activities; measure
performance; recommend improvements and modifications; prepare associated reports on
operations and activities.
Represent departmental and City interests on committees, outside organizations, and at staff
subcommittees as necessary; coordinate technical support activities with other departments,
divisions and outside agencies.
Learn to and plan, prioritize, assign, and review the work of support staff; participate in the
recommendation of the appointment of personnel; provide or coordinate staff training; and
work with employees to improve performance.
Participate in the administration of asset management and customer service request training
systems; monitor customer service and work order tracking systems to assure efficient and timely
resolution of requests and routine maintenance tasks.
Answer questions and provide information to the public, via telephone, e -mail, and written
correspondence; investigate complaints and recommend corrective action as necessary to
resolve complaint.
Build and maintain positive working relationships with co- workers, other City employees and the
public using principles of good customer service.
Perform related duties as assigned.
Skills /Abilities:
Research, analyze, and develop recommendations for the resolution, and /or improvement of
technical and administrative issues within assigned department.
Work with and maintain the confidentiality of information.
Learn to perform professional analytical work in support of assigned department and programs.
Identify, research, and respond to routine questions from other City departments, outside
agencies and the public.
Resolution No. 2015 -132 N.C.S. Page 3
Prepare and present more routing, less complex technical reports, requests for proposal,
contracts and agreements.
Learn to interpret, understand and apply City and department policies and procedures, local,
state and federal regulations.
Learn to analyze financial data, fiscal and actuarial reports.
Participate in the conduct, preparation and presentation of special studies related to assigned
operations.
Supervise, train and evaluate assigned support staff.
Utilize sound judgment to make decisions in the course of work.
Operate a personal computer with a working knowledge of analytical spreadsheets, word
processing, and related business software and equipment including intermediate or better skill
level of Microsoft products.
Apply innovation to problem solving and adapt to new and changing circumstances.
Provide leadership when necessary to effect departmental goals.
Apply principles of teamwork.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work including maintaining an environment of productive customer service.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is frequently required to: sit, stand and walk
short distances; use a computer keyboard and mouse, use hands to finger, handle, or feel;
reach with hands and arms; and talk or hear in person and on a telephone. The employee will
occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job
include close vision (for reading and working at a computer) and the ability to adjust focus.
Employees typically work in an office environment where the noise level is moderate.
Qualifications
Knowledge of:
Principles and practices of organization and administration.
Principles, practices and procedures of technical report writing and statistical and graphical
presentation methods.
Principles and procedures of financial record keeping and reporting.
Principles of project and contract management.
Principles and practices of business writing.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
Resolution No. 2015 -132 N.C.S. Page 4
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
A Bachelor's degree from an accredited college or university in business administration, public
administration, or a closely related field is required.
Experience:
One year of professional analytical experience, preferably in a municipal organization.
Certificates /Licenses:
Possession of a valid California driver's license.
Established: 9/14/2015
Resolution #: 2015 -132 N.C.S.
Department:
FLSA Status: Non - exempt
Resolution No. 2015 -132 N.C.S. Page 5
Exhibit B
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R� . City of Petaluma
CLASS SPECIFICATION
8 5 $ Date: 9/14/2015
Job Class: 04
Management Analyst II
Summary
Perform administrative, financial, systems, statistical, personnel and other management analyses
for an assigned department, division, or program; to perform progressively responsible
professional assignments such as budget, contract administration, grant administration,
legislative monitoring and regulatory compliance; and to serve as an advisor to the
department's management team.
Class Characteristics
Direction is provided by an assigned manager or department director. Responsibilities may
include the indirect and direct supervision of technical and administrative support personnel.
This is the journey level class within the Management Analyst series and is distinguished from the I
level by the assignment of the full range of duties. Employees at this level receive only
occasional instruction or assistance as new, unusual or unique situations arise and are fully aware
of the operating procedures and policies within the work unit. Incumbents perform responsible
professional assignments in support of an assigned department, division, or program.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with a disability to perform the essential
duties, skills, and demands.
Duties:
Coordinate and facilitate the preparation, development, monitoring and administration of
department or division operating, multi -year and /or capital improvement budgets; develop and
update fiscal projections for various departmental operating funds.
Research, evaluate, and prepare statistical, financial, demographic and operational data used
in reports, studies, surveys and analyses; analyze and make recommendations in the
development and administration of assigned program area; maintain and track key quality
measures for assigned department.
Research and analyze pending legislation and /or regulations and identify impact to
department programs and activities.
Serve as liaison between outside organizations and the City; provide professional guidance and
interpretation of City policies and procedures.
Participate in the development and implementation of departmental strategic plans.
Resolution No. 2015 -132 N.C.S. Page 6
Investigate, analyze, develop, prepare, coordinate and /or conduct special studies or projects
and corresponding documentation and technical reports; make recommendations; prepare,
edit and /or critically evaluate Council agenda reports prepared by department personnel.
Revise and develop fees; negotiate and administer contracts and leases; ensure compliance
with department procedures, City policies, and pertinent laws, regulations and ordinances.
Assist in the development and analysis of departmental policies, procedures and systems;
recommend goals and objectives.
Prepare and submit regulatory reports.
Receive, research, and respond to questions from outside agencies, other City departments and
the general public.
Prepare and present staff reports and presentations at various venues including commissions,
councils, boards, and other governmental meetings and professional, industry, and community
groups; draft City Council documents; serve on various committees and task forces.
Research grant opportunities and prepare grant proposals; monitor and administer grants.
Develop and administer contracts.
Evaluate departmental, division, and /or program operations and activities; measure
performance; recommend improvements and modifications; prepare associated reports on
operations and activities.
Represent departmental and City interests on committees, outside organizations, and at staff
subcommittees as necessary; coordinate technical support activities with other departments,
divisions and outside agencies.
Plan, prioritize, assign, and review the work of support staff; participate in the recommendation
of the appointment of personnel; provide or coordinate staff training; and work with employees
to improve performance.
Oversee asset management and customer service request training systems; monitor customer
service and work order tracking systems to assure efficient and timely resolution of requests and
routine maintenance tasks.
Answer questions and provide information to the public, via telephone, e -mail, and written
correspondence; investigate complaints and recommend corrective action as necessary to
resolve complaint.
Build and maintain positive working relationships with co- workers, other City employees and the
public using principles of good customer service.
Perform related duties as assigned.
Skills /Abilities:
Research, analyze, resolve, and /or improve technical and administrative issues within assigned
department.
Work with and maintain the confidentiality of information.
Independently perform professional analytical work in support of assigned department and
programs.
Resolution No. 2015 -132 N.C.S. Page 7
Identify, research, and respond to questions from other City departments, outside agencies and
the public.
Prepare and present technical reports, requests for proposal, contracts and agreements.
Interpret, understand and apply City and department policies and procedures, local, state and
federal regulations.
Independently analyze situations and data and develop logical conclusions and sound
recommendations.
Analyze financial data, fiscal and actuarial reports.
Conduct, prepare and present special studies related to assigned operations.
Supervise, train and evaluate assigned staff.
Utilize sound judgment to make decisions in the course of work.
Operate a personal computer with a working knowledge of analytical spreadsheets, word
processing, and related business software and equipment including intermediate or better skill
level of Microsoft products.
Apply innovation to problem solving and adapt to new and changing circumstances.
Provide leadership when necessary to effect departmental goals.
Apply principles of teamwork.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work including maintaining an environment of productive customer service.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is frequently required to: sit, stand and walk
short distances; use a computer keyboard and mouse, use hands to finger, handle, or feel;
reach with hands and arms; and talk or hear in person and on a telephone. The employee will
occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job
include close vision (for reading and working at a computer) and the ability to adjust focus.
Employees typically work in an office environment where the noise level is moderate.
Qualifications
Knowledge of:
Principles and practices of organization and administration.
Principles and practices of municipal budget development, analysis and administration.
Principles, practices and procedures of technical report writing and statistical and graphical
presentation methods.
Principles and procedures of financial record keeping and reporting.
Principles and practices of grant development and administration.
Resolution No. 2015 -132 N.C.S. Page 8
Programs, processes and structure of assigned department.
Principles of continuous process improvement ad key quality measurement tracking.
Pertinent local, State and Federal laws, ordinances and rules and legislative and regulatory
processes.
Principles of project and contract management.
Principles and practices of supervision.
Principles and practices of business writing.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
A Bachelor's degree from an accredited college or university in business administration, public
administration, or a closely related field is required.
Experience:
Two years of professional analytical experience similar to a Management Analyst I with the City
of Petaluma.
Certificates /Licenses:
Possession of a valid California driver's license.
Established: 9/14/2015
Resolution #: 2015 -132 N.C.S.
Department:
FLSA Status: Non - exempt
Resolution No. 2015 -132 N.C,S. Page 9
Senior Management Analyst
Summary
Exhibit C
City of Petaluma
CLASS SPECIFICATION
Date: 9/14/2015
Job Class: 04
Perform administrative, financial, systems, statistical, personnel and other management analyses,
of a complex nature, for an assigned department, division, or program; to perform responsible
professional assignments such as budget, contract administration, grant administration,
legislative monitoring and regulatory compliance; and to serve as advisor to the department's
management team.
Class Characteristics
General direction is provided by an assigned manager or department director. Responsibilities
may include the indirect and direct supervision of professional, technical and administrative
support personnel.
This is the advanced journey level class in the Management Analyst series. Positions at this level
are distinguished from other classes within the series by the greater level of responsibility
assumed, complexity of duties assigned, independence of action taken and by the nature,
scope and impact of the public contact made. Employees perform the most difficult, complex
and responsible types of duties assigned to classes within this series, which may include providing
direct supervision over assigned personnel.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with a disability to perform the essential
duties, skills, and demands.
Duties:
Plan, prioritize, and review the work of professional, technical and administrative support staff
assigned to support daily operations of the department.
Develop schedules and methods to accomplish assignments ensuring work is completed in a
timely and efficient manner.
Plan, coordinate and /or conduct large and /or highly sensitive studies, analyses or projects and
corresponding documentation and technical reports; make recommendations; prepare, edit
and /or critically evaluate Council agenda reports prepared by department personnel.
Coordinate, facilitate, and oversee the preparation, development, monitoring and
administration of department or division operating, multi -year and /or capital improvement
budgets; develop and update fiscal projections for various departmental operating funds.
Resolution No. 2015 -132 N.C.S. Page 10
Provide highly responsible analytical assistance in the research, evaluation, and preparation of
complex statistical, financial, demographic and operational data used in reports, studies,
surveys and analyses; analyze and make recommendations in the development and
administration of assigned program area; maintain and track key quality measures for assigned
department.
Research and analyze pending legislation and /or regulations and identify impact to
department programs and activities; develop recommendations for changes to City programs,
policies, and procedures in response to legislation.
Serve as liaison between outside organizations and the City; provide professional guidance and
interpretation of City policies and procedures.
Develop and implement departmental strategic plans.
Participate in or direct the conduct of rate studies; revise and develop fees; negotiate and
administer contracts and leases; ensure compliance with department procedures, City policies,
and pertinent laws, regulations and ordinances.
Develop and analyze departmental policies, procedures and systems; recommend goals and
objectives.
Prepare and submit regulatory reports.
Receive, research, and respond to the more complex and /or politically sensitive questions from
outside agencies, other City departments and the general public.
Prepare and present staff reports and presentations at various venues including commissions,
councils, boards, and other governmental meetings and professional, industry, and community
groups; draft City Council documents; serve on various committees and task forces.
Research grant opportunities and prepare grant proposals; monitor and administer grants.
Select and manage consultants and contractors; develop and administer contracts.
Evaluate departmental, division and /or program operations and activities; measure
performance; recommend improvements and modifications; prepare associated reports on
operations and activities.
Represent departmental and City interests on committees, outside organizations, and at staff
subcommittees as necessary; coordinate technical support activities with other departments,
divisions and outside agencies.
Answer questions and provide information to the public, via telephone, e -mail, and written
correspondence; investigate complaints and recommend corrective action as necessary to
resolve complaint.
Build and maintain positive working relationships with co- workers, other City employees and the
public using principles of good customer service.
Perform related duties as assigned.
Skills /Abilities:
Perform difficult and complex analytical work, ensuring compliance with City policies and
procedures, local, state and federal laws and regulations.
Resolution No, 2015 -132 N.C.S. Page 1 1
Analyze systems, administrative and management practices and identify opportunities for
improvement.
Research, analyze, resolve, and /or improve complex technical and administrative issues within
assigned department.
Work with and maintain the confidentiality of information.
Independently perform the more complex professional analytical work in support of assigned
department and programs.
Identify, research, and respond to complex and sensitive questions from other City departments,
outside agencies and the public.
Prepare and present technical reports, requests for proposal, contracts and agreements.
Interpret, understand and apply City and department policies and procedures, local, state and
federal regulations.
Independently analyze situations and data and develop logical conclusions and sound
recommendations.
Analyze and present financial data, fiscal and actuarial reports.
Conduct, prepare and present special studies related to assigned operations.
Train and provide project direction.
Supervise, train and evaluate assigned staff.
Utilize sound judgment to make decisions in the course of work.
Operate a personal computer with a working knowledge of analytical spreadsheets, word
processing, and related business software and equipment including intermediate or better skill
level of Microsoft products.
Apply innovation to problem solving and adapt to new and changing circumstances.
Provide leadership when necessary to effect departmental goals.
Apply principles of teamwork.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work including maintaining an environment of productive customer service.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is frequently required to: sit, stand and walk
short distances; use a computer keyboard and mouse, use hands to finger, handle, or feel;
reach with hands and arms; and talk or hear in person and on a telephone. The employee will
occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job
include close vision (for reading and working at a computer) and the ability to adjust focus.
Employees typically work in an office environment where the noise level is moderate.
Resolution No, 2015 -132 N.C.S. Page 12
Qualifications
Knowledge of:
Principles and practices of organization and administration.
Principles and practices of municipal budget development, analysis and administration.
Principles, practices and procedures of technical report writing and statistical and graphical
presentation methods.
Principles and procedures of financial record keeping and reporting.
Principles and practices of grant development and administration.
Programs, processes and structure of assigned department.
Principles of continuous process improvement ad key quality measurement tracking.
Pertinent local, State and Federal laws, ordinances and rules and legislative and regulatory
processes.
Principles of project and contract management.
Principles and practices of supervision.
Principles and practices of business writing.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
A Bachelor's degree from an accredited college or university in business administration, public
administration, or a closely related field is required. A Master's degree is desirable.
Experience:
Two years of professional analytical experience similar to a Management Analyst II with the City
of Petaluma.
Certificates /Licenses:
Possession of a valid California driver's license.
Established: 9/14/2015
Resolution #: 2015 -132 N.C.S.
Department:
FLSA Status: Non - exempt
Resolution No. 2015 -132 N.C.S. Page 13