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HomeMy WebLinkAboutStaff Report 4.B 11/02/2015Agenda Item #4.B DATE: November 2, 2015 TO: Honorable Mayor and Members of the City Council throug G t` Manager FROM: Dan St. Jo s Wo , Dir ,f 6xb irks and Dianne Dinsmo w irector of Human Resources SUBJECT: Resolution Amending the Classification and Compensation Plan by Establishing the Classification and Pay Range of Utility Services Crew Foreworker and Authorizing the Position Allocation of One Utility Services Crew Foreworker. RECOMMENDATION It is recommended that the City Council adopt the attached Resolution Amending the Classification and Compensation Plan by Establishing the Classification and Pay Range of Utility Services Crew Foreworker and authorizing the position allocation of one Utility Services Crew Foreworker. BACKGROUND The Public Works and Utilities Department has identified the need for a Utility Services Crew Foreworker position to serve as functional supervisor of the Utility Services Crews. Human Resources worked with the Operations Manager and Assistant Operations Managers to complete a j ob analysis and develop a j ob description (Exhibit A), since no such classification currently exists in the City Classification and Compensation Plan. DISCUSSION The Public Works and Utilities Department has an operational division for Streets Maintenance and another for Utility Services Maintenance and Operations. The Streets Maintenance Division is currently organized with the following structure: Line Staff, Lead - workers, Crew Supervisor (functional supervision only), and Assistant Operations Manager (full supervisor). The Utility Services Division mirrors that structure with the exception of the Crew Supervisor. This position is a key component to ensuring that the working crews have the resources they need to get day to day and emergency work completed. The fundamental purpose of a Utility Services Crew Foreworker is to plan, assign, schedule, and oversee the work of maintenance crews engaged in the assigned utilities services division. A Utility Services Crew Foreworker also provides technical and functional assistance and performs related fully skilled work utility services maintenance as required. The position requires experience as a fully skilled Utility Services Worker as well as experience as a Leadworker. This position will allow the Assistant Operations Manager to focus on the supervision of staff and efficient operations of the division. The recommended salary (Exhibit B) is based on internal parity with the Park Maintenance and Street Maintenance series. As noted in Attachment 2, the Utilities Maintenance series is consistently about 2.4% higher than the Parks and Streets series. This differential is due to the specific certifications and knowledge required in the Utility Services series. The responsibilities of this classification are commensurate with classifications in AFSCME Unit 2, therefore, it is recommended that Utility Services Crew Foreworker be placed in Unit 2. AFSCME representatives have reviewed the job description and support the establishment of this classification. FINANCIAL IMPACTS If approved, the salary range for the Utility Services Crew Foreworker classification will be $31.65 - $38.46 per hour. The recommended Utility Services Crew Foreworker positon will be paid out of both the water and wastewater enterprise funds and with salary savings from a lead - level position that will be vacant after the promotional process has been completed. There will be an increased cost of $5,574 annually for salary and benefits; however, the increase will be absorbed in the existing budgets. ATTACHMENTS 1. Resolution a. Exhibit A - Job Description for Utility Services Crew Foreworker b. Exhibit B - Salary Recommendation for Utility Services Crew Foreworker 2. Internal Parity Salary Table 2 Attachment 1 Resolution No. 2015 -XXX N.C.S. of the City of Petaluma, California RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION PLAN BY ESTABLISHING THE CLASSIFICATION SERIES AND PAY RANGE OF UTILITY SERVICES CREW FOREWORKER AND AUTHORIZING THE POSITION ALLOCATION OF ONE UTILITY SERVICES CREW SUPERVISOR. WHEREAS, the City wishes to keep current its Classification and Compensation Plan; and amendments and or revisions to the Classification and Compensation Plan are effective upon approval by the City Council; and, WHEREAS, the City Manager/Personnel Officer has determined that certain duties and responsibilities are appropriately allocated to the classifications of Utility Services Crew Foreworker, attached hereto and marked as Exhibit A and compensated at the rates attached hereto and marked as Exhibit B. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma: 1. Approves the amendment to the Classification and Compensation Plan as written in this Resolution including the amendment in the Competitive Service of the Personnel System. 2. Takes this action pursuant to Personnel Code 3.04.020 and Personnel Rules and Regulations (Rule IV- Classification and Rule V — Compensation) and, that the notice of this action has been properly posted. Authorizes the position allocation of one Utility Services Crew Foreworker. Exhibit A CITY OF PETALUMA CLASS SPECIFICATION 1g5$ Date: Job Class: Utility Services Crew Foreworker Summary Plan, assign, schedule and oversee the work of maintenance crews engaged in the assigned utilities services division; provide technical and functional assistance, perform related fully skilled work as required. Class Characteristics General direction is provided by the Assistant Operations Manager. This position is distinguished from the Utility Services Lead Worker in that the Lead Worker provides leadership over an assigned crew, whereas the Utility Services Crew Foreworker provides functional supervision to all the utility services crews. Functional supervision is typically limited to tasks related to the assignment and distribution of work, such as training, scheduling, task assignments, and checking on work performed. This position is distinguished from the Assistant Operations Manager in that the Assistant Operations Manager has full supervisory responsibility for staff within an assigned section of the Operations and Maintenance Division in the Public Works and Utilities Department. Essential Duties, Skills and,Demands of the Position The duties, skills and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills and demands. Duties Provide functional supervision over the work of the utility crews performing operations and maintenance activities by assigning work, managing day to day shift adjustments, reviewing and inspecting work product, and providing feedback to the Assistant Operations Manager on crew and individual performance. F. Implement required and recommended safety practices and ensure provision of personal protective equipment in accordance with Federal, State, and local regulations and guidelines in order to maintain a safe work environment. Perform duties of a Utility Service Worker on a daily as needed basis, on standby, and on call which includes performing highly skilled work in the installation, maintenance, and repair of water, sewer, and stormwater systems, and operating heavy equipment. Assign and monitor work orders in order to manage workflow and keep projects on the established timelines. Determine staffing allocation for operations and maintenance projects to ensure adequate staffing resources. Conduct project inspections to evaluate progress and monitor conformance to specifications. Confer with representatives of other utility agencies to coordinate work schedules to ensure an efficient and cooperative approach to completing utility repair projects. Assist the Assistant Operations Manager to determine material and equipment to be utilized on operations and maintenance projects. In a back up capacity, at the direction of the Assistant Operations Manager, review and evaluate proposed operations and maintenance projects in order to prioritize projects and make recommendations on project implementation. Assist the Assistant Operations Manager with the coordination and oversight of emergency response duties for afterhours emergencies in order to determine issues, solutions, and community /inter- agency notification plans. When designated by Assistant Operations Manager, provide technical oversight of the operation of pumps and related flow and pressure control and storage facilities in order to maintain and /or adjust system flow and pressure requirements to meet consumer demands, including fire flow demands and minimum pressure requirements. This can be accomplished manually or through the use of a supervisory control and data acquisition (SCADA). Implement strategies provided by the Assistant Operations Manager to address and resolve personnel issues. Perform other related duties as assigned. Skills /Abilities Accurately estimate time, materials, and labor requirements needed to complete assigned projects. Read and comprehend a variety of written materials. 5 Communicate in writing and verbally to a variety of constituents in a professional manner. Listen, understand, and follow verbal directions. Work cooperatively and professionally with City employees, members of other agencies, and members of the public. Apply principles of problem solving to solve technical and interpersonal problems. Safely perform highly skilled work such as repairing mains, maintaining tanks, tapping into live water mains, disinfecting portions of the water system, setting up bypass pipes, and utilizing pumps. Safely operate equipment such as vactor trucks, backhoes, tractors, rollers and loaders and trucks over 26,000 gross vehicle weight. Use a computer and applicable software applications and learn to operate a work order and asset management system. Learn and apply conflict management and basic public sector supervision principles and practices. Physical Demands and Work Environment While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, crawl; and smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee must be able to perform heavy physical labor, including having sufficient strength to lift and carry tools and materials weighing up to 90 pounds. While performing the duties of this job the employee is occasionally exposed to outside weather conditions, wet and /or humid conditions, moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, and vibration. The noise level in the work environment may be moderate to loud depending on working conditions. The employee will be required to work emergency overtime or off -shift hours as necessary. Qualifications Knowledge of Tools, vehicles, materials, methods, and equipment used in the installation, operation, and maintenance of utility and water distribution systems. Federal, State and local rules, regulations, and guidelines for utility service and maintenance. 0 Federal, State, and local regulations for safety practices and methods of implementing applicable safety practices. Water distribution mathematics including water measurements, formulas, units and conversion factors, water pressure, calculation of dosage, feed rates and flow rates. Operational characteristics of pumps, motors and related equipment. Customer service practices. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: Equivalent to graduation from high school. College course work in industrial technology, and /or operations and maintenance of utility systems is desirable. Experience: Five years of increasingly responsible experience in installing, maintaining, and repairing underground water or sewer systems or related systems and facilities, including experience in the operation of heavy equipment. Experience should include at least one year working as a crew lead - worker. Licenses /Certifications: Possession of a California Department of Health Services Grade II Water Distribution Certificate. A California Department of Health Services Grade III Water Distribution Certificate is required within 18 months of appointment. Possession of a valid California Class B driver license with a satisfactory driving record. Additional Requirements: Must be willing to work outdoors in all weather conditions, work a shift schedule, and work stand -by /on call shifts in order to be available to assist with emergencies. Established: Resolution #: Revised: Department: Public Works and Utilities FLSA Status: Non - exempt 7 Exhibit B Recommended Salary Ranue UTILITY SERVICES CREW FOREWORKER HOURLY 31.65 33.23 34.89 36.63 38.46 MONTHLY 5,486.00 5,759.87 6,047.60 6,349.20 6,666.40 ANNUAL 65,832.00 69,118.40 72,571.20 76,190.40 79,996.80 Attachment 2 Internal Parity Table UTILITY SERVICES CREW FOREWORKER 31.65 33.22 34.881 36.62 38.46 PUBLIC WORKS CREW SUPERVISOR 30.91 32.45 34.07 35.77 37.56 PARKS MAINTENANCE FOREWORKER 30.90 32.45 34.07 35.77 37.56 UTILITY SERVICES LEAD WORKER 29.44 30.91 32.46 34.08 35.78 STREET MAINTENANCE LEAD WORKER 28.73 30.17 31.68 33.26 34.92 PARK MAINTENANCE LEAD WORKER 28.74 30.17 31.68 33.26 34.92 UTILITY SERVICES WORKER III 27.40 28.77 30.21 31.71 33.30 STREET MAINTENANCE WORKER III 26.75 28.09 29.49 30.97 32.51 PARK MAINTENANCE WORKER III 26.75 28.09 29.49 30.96 32.51 UTILITY SERVICES WORKER II 26.03 27.34 28.70 30.13 31.64 STREET MAINTENANCE WORKER II 25.44 26.72 28.05 29.45 30.93 PARK MAINTENANCE WORKER II 25.44 26.71 28.04 29.45 30.92 UTILITY SERVICES WORKER I 21.70 22.79 23.93 25.13 26.39 STREET MAINTENANCE WORKER I 21.20 22.26 23.37 24.53 25.76 PARK MAINTENANCE WORKER I 21.20 22.26 23.37 24.53 25.76